S208--Lawn Maintenance Weed and Feed

Amendment / Modification

This amendment extends the deadline for the receipt of offers for Solicitation 36C25226Q0214.

• The Hour & Date for Receipt of Offers is extended to: April 30, 2026, at 15:00 CT.

• Answers to questions provided by interested parties are included, starting on page 2 of the amendment.

• The closing date for the solicitation has been modified.

• The proposal submission deadline has been extended to Thursday, April 30, 2026, at 3:00 PM CT.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for lawn and grounds maintenance services at the Oscar G. Johnson VA Medical Center in Iron Mountain, Michigan. The services include weed and feed lawn care, vegetation control, fertilizing, aeration, and over seeding to maintain a professional appearance.

• Monthly chemical treatment of vegetation in various areas (cracks, walls, curbs, paved areas).

• Fall preparation and over seeding of existing lawns (September 15 - October 15).

• Vibration aeration of all lawn surfaces (core aeration is prohibited).

• Use of basic landscaping blend grass seed suitable for the Michigan region.

• Application of starter fertilizer as needed.

• Annual four-step fertilizing/herbicide treatment program (Early Spring, Late Spring/Early Summer, Midsummer, Late Fall).

• Contractor must be state-certified for herbicide application.

• Material Safety Data Sheets (MSDS) must be provided prior to notice to proceed.

• Chemicals to be applied between 3 PM and 8 PM, Monday-Friday, unless approved otherwise.

• Contractor personnel must wear visible identification and VA PIV cards.

• Compliance with facility policies, including drug-free and weapon-free environment.

• Adherence to VHA Directive 1192 regarding influenza vaccination or masking for healthcare personnel.

• Contractor is responsible for background checks, fingerprinting, and associated costs.

• Contract Type: Firm Fixed Price.

• Period of Performance: Upon Award through April 30, 2027, with four (4) one-year option periods.

• Estimated Value: $9.5 Million (for the base period).

• NAICS Code: 561730 - Landscaping Services.

• Quotes are due by April 29, 2026, 10:00 AM CST.

• Submission is via email to debbie.bruening@va.gov. Email size limit is 7MB; larger responses must be split.

• Key submission requirements include: Completed Price/Cost Schedule, SF 1449 blocks, Experience list, Technical Capability documentation (licenses, MSDS, certifications), and Veteran Owned Small Business Status proof if applicable.

• Evaluation Factors: Price, Technical Capability, Experience, and Veteran Owned Small Business Status.

• A site visit is strongly suggested for April 21, 2026, at 09:00 AM CST at the Oscar G. Johnson VA Medical Center.

• Questions must be submitted in writing via email by April 22, 2026, 10 AM CST.

• The acquisition is UNRESTRICTED (as indicated on SF 1449, Block 10).

• Preference will be given to Veteran Owned Small Businesses (VOSBs) and Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) when other factors are equal.

• Offerors must complete and submit VAAR Clause 852.219-75 (Limitations on Subcontracting) if applicable.

• FAR clauses 52.212-1, 52.212-4, 52.212-5, and others are incorporated by reference.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5. Addenda are attached.

• Wage Determination: Dickinson County 2015-4871 (Rev-31) dated 12.03.2025 applies.

• Site Visit Map is attached.

Form / Attachment / Pricing Sheet

This document is a site map providing a layout of buildings, streets, parking areas, and other site features. It includes specific measurements for grass areas, landscape beds, and perimeter fencing.

• Overall site layout with building designations (e.g., BLDG 2, BLDG 4, BLDG 5, BLDG 6, BLDG 8, BLDG 11, BLDG 19).
• Identification of streets (Cedar Street, East H Street).
• Locations of parking lots, entrances, gates, and pedestrian walkways.
• Placement of various site amenities and structures (e.g., transformer, pavilion, ambulance garage, boiler plant/garage, salt shed, incinerator).
• Specific measurements:
  • Grass Area: 384,188 SQ FT
  • Landscape Bed: 8,496 SQ FT
  • Perimeter Fence: 3,936 LFT

This site map is crucial for bidders to understand the physical layout of the facility. It provides context for any work to be performed on-site, including the scope of landscaping, fencing, or construction activities. The measurements offer quantitative data for planning and estimating resources.

Form / Attachment / Pricing Sheet

This document is a site visit map, providing a visual layout of the facility relevant to the opportunity. It is intended to help potential bidders understand the physical environment and logistics of the site.

• Overall site plan showing buildings, parking areas, and roadways.
• Identification of specific streets (Cedar Street, East H Street).
• Labeling of key structures, including "Building 2 Transportation Entrance."

This map is crucial for bidders to orient themselves with the physical location and layout of the site. It may inform logistical planning for site visits, understanding access points, and visualizing the scope of work if it involves on-site activities.