S299--SVC: Laundry Concrete Polish

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the laundry flooring requirement, addressing details about flooring, striping, access, scheduling, waste removal, documentation, and finish specifications.

• Flooring & Base Requirements: The VA will replace the cove base. Transition strips must be reinstalled unless unusable. Floor access panels need to be finished as close to reasonably possible. The entire floor must be free of divots or tripping hazards. Flooring has been tested for ACM and is negative.
• Striping & Markings: Stripes are required to be put back in place, and yellow lines around machinery should match existing ones; no additional markings are needed.
• Access & Phasing: The project can be completed in phases, with the contractor maintaining full control of the area. All areas are available only during the allotted working time slot (6:00 PM to 6:00 AM daily), and no areas can be taken offline. The facility must be fully operational by 6:00 AM daily.
• Scheduling: Laundry operates 7 days a week, and work is permitted on Saturdays and Sundays. Services are expected to commence within 10 calendar days of award. The period of performance is flexible, with the area available seven days a week from 6:00 PM to 6:00 AM.
• Waste Removal: The VA will provide a staging area but not a dumpster. Multiple Connex's are available for contractor use. Collection, transport, and disposal of removed VCT, adhesive, and concrete debris are the contractor's responsibility.
• Documentation & Submittals: Bidders must complete SF 1449 Sections B.3, B.4, and C.4. A site visit was highly recommended due to the lack of floor plans. Submittals for the densifier/sealer system include SDS and product data sheets. A slip resistance/COF threshold of .50 is the minimum requirement.
• Finish Specifications: The required final grit level for polished concrete is any level meeting the .50 minimum grit requirement. The desired finish is satin. VA facility standards apply to all work.

This Q&A document clarifies key aspects of the original solicitation, including work hours, material handling, waste disposal, and specific performance requirements, which bidders should consider when preparing their proposals.

Amendment / Modification

This amendment addresses and publishes the solicitation's Questions & Answers (Q&A) and extends the Request for Quotation (RFQ) closing date.

• The Q&A document is attached and published.

• The RFQ closing date has been extended.

• The solicitation closing date is extended from January 26, 2026, 4:30 PM to January 28, 2026, 4:30 PM Eastern Time, New York, USA.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for SVC: Laundry Concrete Polish at the Lake City VA Medical Center. The Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), is seeking proposals for this service.

• The primary service required is "Laundry Concrete Polish".

• Specific details regarding the scope of work, technical requirements, or deliverables are not fully detailed in this excerpt but are expected to be in the full solicitation document.

• The solicitation number is 36C24826Q0218.

• The contract type and period of performance are not specified in this excerpt.

• Response Date/Time/Zone: January 26, 2026, 4:30 PM Eastern Time, New York, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), 1601 SW Archer Road, Gainesville FL 32608.

• Point of Contact: Scott K. Brickey, Contracting Officer, scott.brickey@va.gov, 352-283-2837.

• This opportunity is set aside for SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Site Visit Notification: The site visit is scheduled for Tuesday, January 20, 2026, at 1:30 PM at the Lake City VA Medical Center.

• Product Service Code: S299

• NAICS Code: 238330

• The document references an attached document: "36C24826Q0218 0001."

Amendment / Modification

• Corrects a typo on Page 2 of the original solicitation regarding the Site Visit Notification.

• Page 2 of the solicitation (Site Visit Notification).

• The site visit is now scheduled for Tuesday, January 20, 2026, at 1:30 PM at the Lake City VA Medical Center. No other changes to the solicitation or proposal submission requirements are noted.

Solicitation / RFP / RFQ

This solicitation is for concrete polishing services at the Lake City VA Medical Center. The objective is to clean, grind, seal, and polish approximately 6,625 square feet of concrete flooring in the Laundry Department to enhance durability, improve appearance, and ensure ease of maintenance.

• Cleaning of concrete flooring.

• Grinding of concrete flooring.

• Sealing of concrete flooring.

• Polishing of concrete flooring.

• Approximately 6,625 square feet to be serviced.

• Not specified in the provided text.

• Response Date/Time/Zone: 01-26-2026 4:30 PM EASTERN TIME, NEW YORK, USA.

• A site visit is scheduled and strongly encouraged for all prospective offerors.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Product Service Code: S299

• NAICS Code: 238330

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Gainesville FL.

• Place of Performance: Lake City VA Medical Center, Lake City FL.

• Point of Contact: Scott K. Brickey, scott.brickey@va.gov, 352-283-2837.

• Reference attached document: 36C24826Q0218.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial services, issued as a Request for Quotation (RFQ) under FAR Part 12. The Department of Veterans Affairs intends to award a firm-fixed-price contract for cleaning and polishing approximately 6,625 square feet of concrete flooring in the laundry area of the Lake City VA Medical Center. The goal is to enhance durability, improve appearance, and ensure ease of maintenance.

• Provide all necessary supplies, materials, equipment, labor, supervision, management, and transportation.

• Tasks include site preparation (walkthrough, equipment protection, ventilation, dust control, barricades/signage, PPE), concrete floor polishing (grinding, polishing with diamond abrasives, applying densifier/hardener, final polish to achieve semi-gloss or gloss finish), and cleaning/sealing with a penetrating sealer suitable for high-traffic, healthcare environments.

• Quality assurance includes ensuring a smooth, defect-free finish, conducting final inspection with VA maintenance personnel, providing recommendations for ongoing care, and adhering to all OSHA safety regulations and VA hospital safety protocols.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Work to be completed within thirty (30) days after award.

• Estimated Value: Not specified.

• Site Visit: Highly encouraged, scheduled for Wednesday, January 20, 2026, at 1:30 p.m. at the Lake City VA Medical Center. Attendees must report to the main entrance across from Winn Dixie shopping plaza.

• Vendor Questions: Due no later than January 21, 2026, by 4:30 PM, submitted via email to scott.brickey@va.gov. Responses will be posted to SAM.gov.

• Quote Submission: Due no later than January 26, 2026, by 4:30 PM, submitted via email to scott.brickey@va.gov.

• Evaluation: Award will be made using a comparative evaluation of quotations/offers based on Technical, Delivery, and Price, with Technical and Delivery combined being more important than Price.

• The solicitation includes VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION).

• Offerors must be fully registered and active in SAM.gov at the time of award.

• Working hours for the service are Monday - Friday, 6:00 PM - 6:00 AM (excluding National Holidays).

• All clauses are current through FAC 2025-06.