SAVAHCS Postal Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 262-NETWORK CONTRACT OFFICE 22 (36C262), has issued a solicitation for SAVAHCS Postal Services in Tucson, AZ. This is a Firm-Fixed-Price contract designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The opportunity seeks a provider for comprehensive mail processing and presort services, including the provision of metering machines. Questions are due by February 6, 2026, and proposals by February 17, 2026.
Purpose & Scope
The primary purpose of this solicitation is to secure a service provider for Postal Services for the Southern Arizona Veterans Affairs Health Care Services (SAVAHCS). The scope encompasses managing mail processing and presort mail services, furnishing and maintaining metering mail machines for Community-Based Outpatient Clinics (CBOCs), providing necessary training, and ensuring all mail processing adheres to USPS regulations, the Privacy Act, and HIPAA.
Key Requirements
- Daily Mail Operations: Daily mail pickup from SAVAHCS (building 14 loading dock by 3:00 PM, Prosthetics Building 57 by 3:30 PM, Monday-Friday). Processing of various mail types including first-class correspondence, flats, standard mail, certified mail, and pharmaceuticals.
- Equipment Provision: Furnishing up to nine (9) metered mail machines for CBOCs. These machines must be capable of processing envelopes up to 38" thick, handling 30 first-class envelopes per minute, sealing envelopes, and include 24/7 technical support.
- Reporting & Compliance: Provision of a Daily "Customer Control Record" for pickups and a Daily Mail Report to the COR detailing costs and piece counts for various mail types. Responsibility for the security of all mail until released to USPS, and immediate notification of any unexpected delays.
- Mass Mailings: Processing of mass mailings within specified timelines: 1-5,000 pieces in 2 working days; 5,001-10,000 in 3 working days; and 10,001+ in 4 working days.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base period from April 1, 2026, to September 30, 2026, followed by four (4) option periods, extending the potential contract duration through September 30, 2030.
- NAICS Code: 561431 - Private Mail Centers, with a size standard of $19 Million.
- Payment: Invoices are to be submitted monthly, with payment made via Electronic Funds Transfer (EFT).
Submission & Evaluation
- Set-Aside: This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
- Questions Due: February 6, 2026, by 11:00 AM MDT.
- Proposals Due: February 17, 2026, by 11:00 AM MDT.
- All questions and proposals must be submitted exclusively via email to the primary contact. The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-5.