SAVAHCS Postal Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 22 (36C262), is soliciting proposals for Postal Services for the Southern Arizona Veterans Affairs Health Care Services (SAVAHCS) and its Community-Based Outpatient Clinics (CBOCs) in Tucson, AZ. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity. The requirement is for comprehensive mail processing and presort services. Proposals are due by February 26, 2026, at 11:00 AM MST.
Scope of Work
The selected contractor will manage all aspects of mail processing and presort services for SAVAHCS. Key responsibilities include:
- Daily mail pickup from specified SAVAHCS locations (building 14 by 3:00 PM, Prosthetics Building 57 by 3:30 PM, Monday-Friday).
- Processing various mail types, including first-class correspondence, flats, standard mail, certified mail, and pharmaceuticals.
- Furnishing up to nine (9) metered mail machines for CBOCs, capable of processing up to 38" thick envelopes and 30 first-class envelopes per minute, with sealing functionality and 24/7 technical support.
- Providing a daily "Customer Control Record" for pickups and a Daily Mail Report detailing costs and piece counts.
- Ensuring cost-effective mail processing in compliance with USPS regulations.
- Processing mass mailings within specified timelines: 1-5,000 pieces in 2 working days; 5,001-10,000 in 3 working days; 10,001+ in 4 working days.
- Immediate notification of any unexpected mail transit delays.
- Maintaining the security of all mail until released to USPS, adhering to Privacy Act and HIPAA regulations.
- Services not explicitly specified in the contract are excluded.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base period from April 1, 2026, to September 30, 2026, followed by four (4) option periods, extending the potential contract duration through September 30, 2030.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14).
- NAICS Code: 561431 - Private Mail Centers, with a size standard of $19 Million.
- Place of Performance: Tucson, AZ 85723, United States.
Submission & Deadlines
- Proposal Due Date: February 26, 2026, at 11:00 AM MST.
- Question & Answer Period: The Q&A period has ended, and no further questions will be answered.
- Submission Method: All proposals must be submitted via email.
- Contact: Jordan Alonzo, jordan.alonzo@va.gov, (505) 767-6094.
Key Amendments & Notes
Amendment 0002, posted February 20, 2026, extended the proposal deadline and provided an estimation for weekly outgoing mail volume for SAVAHCS (Main facility and CBOCs) not to exceed 4,100 pieces. This information is crucial for estimating metering fees in proposals. Payment will be made via Electronic Funds Transfer (EFT) monthly, with invoices submitted monthly.