23--SD - Madison WMD - Purchase of 2 Trailers

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the purchase of two (2) travel trailers for the U.S. Fish and Wildlife Service (FWS) Madison, South Dakota (SD) facility. The acquisition is set aside for Small Business.

• Two (2) travel trailers in accordance with attached specifications.

• Delivery Date: 05/31/2026

• Period of Performance: 03/11/2026 to 05/31/2026

• FOB Destination is required if trailers are not made available for Government pick-up within 100 miles of Madison, SD, or 225 miles of Bismarck, ND. Otherwise, quotes should be for trailers only.

• Contract Type: Firm-fixed-price order.

• Estimated Value: Not explicitly stated, but the solicitation is for commercial products and services.

• Quotes Due: March 4, 2025, at 5:00 PM Central Standard Time.

• Submission Method: Email to dana_arnold@fws.gov as a single combined PDF file.

• Evaluation Factors: Offers will be evaluated based on a comparative assessment considering:

  • Ability to meet technical specifications.
  • Lead time after receipt of order.
  • Price.

• Key Deadlines: Offer due date is March 4, 2025.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 336212 (Truck Trailer Manufacturing)

• Size Standard: 1,000 employees

• Offerors must provide a completed SF 1449, company information (including SAM.gov UEI), and a signed copy of any amendments.

• Provisions regarding telecommunications and video surveillance equipment (Section 889) are included.

• Various other FAR provisions and clauses are incorporated by reference, including those related to Buy American, Trade Agreements, and sustainable products.

Solicitation / RFP / RFQ

This document outlines the specifications for the purchase of two (2) Generalized Travel Trailers by the Missouri River Fish and Wildlife Conservation Office (FWCO).

• Dimensions & Weight:

  • Exterior Length: ~20–24 ft
  • Exterior Width: 8 ft
  • Exterior Height: ~10 ft 2–3 in
  • Interior Height: ~6 ft 6 in
  • Dry Weight: ~3,500-3,800 lbs
  • GVWR: ~4,500-5,200 lbs
  • Hitch Weight: ~450–600 lbs
  • Cargo Capacity: ~950–1,350 lbs

• Tank Capacities:

  • Fresh Water: ~25–30 gal
  • Gray Water: ~30–40 gal
  • Black Water: ~30–40 gal
  • Propane: 20 lbs

• Sleeping & Layout:

  • Sleeping Capacity: 3-8 people
  • Bunks: Double bunks
  • Slide-Out: 1 (dinette area)

• Delivery/Pick-up:

  • Quotes must be FOB Destination.
  • If trailers are not available for Government pick-up within 100 miles of Madison, SD, or 225 miles of Bismarck, ND, delivery must be arranged and paid for by the awardee.
  • Delivery Location: 23520 South Dakota Hwy 19, Madison, SD 57042.
  • Delivery Instructions: Contact Point of Contact at least three days prior to delivery to arrange a specific time. Unloading is the sole responsibility of the delivery carrier.

• Not explicitly detailed in this document. Bidders should refer to the main solicitation for submission instructions and evaluation criteria.

• Not specified in this document.

• Contractor Responsibilities: Include packing, marking, preparing bills of lading, delivering in good order, being responsible for loss/damage before receipt, furnishing a delivery schedule, and bearing all charges to the specified point of delivery.

• Technical Point of Contact (POC): Tait Ronningen, tait_ronningen@fws.gov, (701) 214-8287.