23--SD - Madison WMD - Purchase of 2 Trailers

Amendment / Modification

• This amendment (0002) updates the solicitation with revised specifications for the "slide-out: 1 (dinette area)" requirement for the purchase of 2 trailers.

• All revisions are clearly marked in red within the document for easy reference.

• All other terms and conditions remain unchanged.

• Specifications for the purchase of 2 trailers.

• The amendment does not appear to change the proposal deadlines or evaluation factors, but bidders should review the updated specifications carefully.

Form / Attachment / Pricing Sheet

This document outlines the specifications for the purchase of two (2) Generalized Travel Trailers for the Missouri River Fish and Wildlife Conservation Office (FWCO).

Condition: New

Dimensions & Weight:

• Exterior Length: ~20–26 ft
• Exterior Width: 8 ft
• Interior Height: ~6 ft 6in or taller
• GVWR: ~3,500–8,000 lbs
• Hitch Weight: less than 1,200 lbs
• Cargo Capacity: greater than 950 lbs

Tank Capacities:

• Water: at least 20 gallons

Sleeping & Layout:

• 1 Slide-Out (dinette area)
• 1 set of double bunks
• 1 queen/king or murphy bed (Note: Sleeping capacity requirement removed)

Delivery/Pick-up:

• If trailers are not available for pick-up within 100 miles of Madison, SD or 225 miles of Bismarck, ND, delivery must be arranged and paid for by the awardee.
• Quotes should be FOB Destination.
• Delivery Location: 23520 South Dakota Hwy 19, Madison, SD 57042.
• Delivery Instructions: Contact POC at least three days prior to delivery to arrange a specific time. Unloading is the sole responsibility of the delivery carrier.

Warranty: Extended warranty coverage is not required. Trailer warranty must comply with FAR 52.212-4(0) and be provided at delivery.

Title Requirements: Trailers must be supplied with Manufacturer's Statement of Origin (MSO) assigned to the U.S. Fish & Wildlife Service. Coordinate with the Government before delivery if immediate titling is required by the offeror's state.

Technical Point of Contact (POC): Tait Ronningen (Fish and Wildlife Biologist), tait_ronningen@fws.gov, (701) 214-8287

This document details the specific technical requirements, dimensions, layout, delivery terms, warranty, and title requirements for the travel trailers being procured. Bidders must ensure their proposed trailers meet all listed specifications and understand the delivery and title obligations.

Amendment / Modification

• This amendment (0001) updates the specifications for the solicitation.

• All changes are highlighted in red within the updated specifications for easy identification.

• The period of performance has been updated to 03/11/2026 to 05/31/2026.

• Specifications (updated and highlighted in red).

• Period of Performance.

• The effective date of the amendment is 02/17/2026.

• Bidders must acknowledge receipt of this amendment.

• Offers must be submitted by the hour and date specified in the solicitation, or as amended by this notice.

• If an offer has already been submitted, changes can be made via letter or electronic communication referencing the solicitation and amendment number, provided it is received prior to the opening hour and date.

• Contracting Officer: Dana Arnold

• Email: dana_arnold@fws.gov

• Phone: 703-468-8289

Solicitation / RFP / RFQ

This document outlines the specifications for the purchase of two (2) Generalized Travel Trailers for the Missouri River Fish and Wildlife Conservation Office (FWCO). The trailers must be new.

• Dimensions & Weight:

  • Exterior Length: ~20–26 ft
  • Exterior Width: 8 ft
  • Interior Height: ~6 ft 6in or taller
  • GVWR: ~3,500–8,000 lbs
  • Hitch Weight: less than 1,200 lbs
  • Cargo Capacity: greater than 950 lbs

• Tank Capacities:

  • Water: at least 20 gallons

• Sleeping & Layout:

  • 1 slide-out (dinette area)
  • 1 set of double bunks
  • 1 queen/king or murphy bed

• Delivery/Pick-up:

  • Quotes should be FOB Destination.
  • If trailers are not available for Government pick-up within 100 miles of Madison, SD or 225 miles of Bismarck, ND, the awardee must arrange and pay for delivery.
  • Delivery Location: 23520 South Dakota Hwy 19, Madison, SD 57042.
  • The delivery carrier is solely responsible for unloading.

• Warranty: Extended warranty coverage is not required. Trailer warranty must comply with FAR 52.212-4(0) and be provided at delivery.

• Title Requirements: Trailers must be supplied with Manufacturer's Statement of Origin (MSO) assigned to the U.S. Fish & Wildlife Service. Coordinate with the Government before delivery if immediate titling is required by the offeror's state.

• Not specified in this document.

• Technical Point of Contact (POC): Tait Ronningen (Fish and Wildlife Biologist), tait_ronningen@fws.gov, (701) 214-8287.

• Changes from a previous specification (0001) are shown in red.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the purchase of two (2) travel trailers for the U.S. Fish and Wildlife Service (FWS) Madison, South Dakota (SD) facility. The acquisition is set aside for Small Business.

• Two (2) travel trailers in accordance with attached specifications.

• Delivery Date: 05/31/2026

• Period of Performance: 03/11/2026 to 05/31/2026

• FOB Destination is required if trailers are not made available for Government pick-up within 100 miles of Madison, SD, or 225 miles of Bismarck, ND. Otherwise, quotes should be for trailers only.

• Contract Type: Firm-fixed-price order.

• Estimated Value: Not explicitly stated, but the solicitation is for commercial products and services.

• Quotes Due: March 4, 2025, at 5:00 PM Central Standard Time.

• Submission Method: Email to dana_arnold@fws.gov as a single combined PDF file.

• Evaluation Factors: Offers will be evaluated based on a comparative assessment considering:

  • Ability to meet technical specifications.
  • Lead time after receipt of order.
  • Price.

• Key Deadlines: Offer due date is March 4, 2025.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 336212 (Truck Trailer Manufacturing)

• Size Standard: 1,000 employees

• Offerors must provide a completed SF 1449, company information (including SAM.gov UEI), and a signed copy of any amendments.

• Provisions regarding telecommunications and video surveillance equipment (Section 889) are included.

• Various other FAR provisions and clauses are incorporated by reference, including those related to Buy American, Trade Agreements, and sustainable products.

Solicitation / RFP / RFQ

This document outlines the specifications for the purchase of two (2) Generalized Travel Trailers by the Missouri River Fish and Wildlife Conservation Office (FWCO).

• Dimensions & Weight:

  • Exterior Length: ~20–24 ft
  • Exterior Width: 8 ft
  • Exterior Height: ~10 ft 2–3 in
  • Interior Height: ~6 ft 6 in
  • Dry Weight: ~3,500-3,800 lbs
  • GVWR: ~4,500-5,200 lbs
  • Hitch Weight: ~450–600 lbs
  • Cargo Capacity: ~950–1,350 lbs

• Tank Capacities:

  • Fresh Water: ~25–30 gal
  • Gray Water: ~30–40 gal
  • Black Water: ~30–40 gal
  • Propane: 20 lbs

• Sleeping & Layout:

  • Sleeping Capacity: 3-8 people
  • Bunks: Double bunks
  • Slide-Out: 1 (dinette area)

• Delivery/Pick-up:

  • Quotes must be FOB Destination.
  • If trailers are not available for Government pick-up within 100 miles of Madison, SD, or 225 miles of Bismarck, ND, delivery must be arranged and paid for by the awardee.
  • Delivery Location: 23520 South Dakota Hwy 19, Madison, SD 57042.
  • Delivery Instructions: Contact Point of Contact at least three days prior to delivery to arrange a specific time. Unloading is the sole responsibility of the delivery carrier.

• Not explicitly detailed in this document. Bidders should refer to the main solicitation for submission instructions and evaluation criteria.

• Not specified in this document.

• Contractor Responsibilities: Include packing, marking, preparing bills of lading, delivering in good order, being responsible for loss/damage before receipt, furnishing a delivery schedule, and bearing all charges to the specified point of delivery.

• Technical Point of Contact (POC): Tait Ronningen, tait_ronningen@fws.gov, (701) 214-8287.