58--SECURITY SURVEILLANCE SYS & INSTALLATION

Amendment / Modification

• Amendment No. 2 extends the proposal due date to March 10, 2026, 3:00 p.m. MDT.

• Provides the government's response to previously received questions.

• States that no further questions will be accepted.

• Proposal due date.

• Solicitation subject matter (Security Camera Installation for Gamerco Facility).

• The deadline for proposal submissions has been extended to March 10, 2026, 3:00 p.m. MDT.

• Bidders should note that no further questions will be entertained.

Questions & Answers / Clarifications

This document provides responses to questions submitted by prospective bidders regarding the Gamerco Security Camera System Project.

• Network Infrastructure: The contractor is responsible for the design and installation of all required network infrastructure for the security camera system. This will be an isolated system, not requiring access to the BIA's network.
• Camera Quantity & Design: The number of cameras will be determined by the contractor's design based on their expertise and the provided building layout. The contractor is responsible for selecting camera brands and ensuring compatibility.
• System Components: The system will consist of IP cameras, digital storage media, system control software, and necessary materials for a complete and functioning system. The contractor is responsible for selecting components that can function with other manufacturers' systems.
• Storage: The contractor is responsible for providing high-resolution cameras with the best option for storing recordings for at least 2-10 days, as per their recommendation.
• Existing Equipment: There is existing, outdated camera surveillance equipment that is no longer in service. The contractor will have the opportunity to design and implement the new system.
• Acceptance: The BIA's full review for system acceptance will be conducted within 7 days of the contractor's declaration of completion, provided all tests have passed successfully. The Contracting Officer (CO) will make the final determination.

This Q&A document clarifies key aspects of the project, including the contractor's responsibility for network design and installation, camera selection, and system storage. It emphasizes that the system will be isolated and that the contractor's design and expertise will determine the specifics of the system, including the number of cameras. Prospective bidders should use this information to refine their proposals.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding a solicitation for a video surveillance system.

• Current System: There is no existing video system; the contractor will be responsible for designing, installing, and training for a new system.
• Storage Capacity: The BIA will be responsible for any increased storage capacity requirements.
• Required Views: Coverage is needed for all entry points, exterior walls, driveway access points, parking/storage areas (if possible), and the fenceline (primarily at front gates and back area). Surveillance of outbuildings is not required unless contractor recommended.
• Camera Features: IR-capable cameras are required for 24-hour surveillance. Resolution requirements are based on contractor recommendation for high clarity. No preferred brand is specified; selection should consider night vision, weather resistance, and good storage capacity.
• Recording Standard: Cameras will be set to motion record, or 24/7 recording will be required.
• Award Basis: The award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

These clarifications provide specific details on system design, coverage areas, technical requirements, and the award basis, which will impact how bidders prepare their proposals.

Amendment / Modification

• Extends the due date for proposals to March 6, 2026, 3:00 p.m. MST.

• Provides the government's response to questions received.

• References an attached Statement of Work for "Security Camera Installation for Gamerco Facility Site fir BIA, Navajo Region, Branch of Facility Management."

• Proposal due date.

• Solicitation content (via response to questions and attached SOW).

• The deadline for submitting proposals has been extended.

• Bidders should review the attached Statement of Work and the government's responses to questions, which will be posted as an amendment.

Solicitation / RFP / RFQ

This solicitation is for the installation of a Surveillance Camera System at the Gamerco Facilities Compound. The purpose of the system is to assist in preventing theft or break-ins in an area where no employees are currently stationed.

• Installation of a Surveillance Camera System.

• The system is intended to prevent theft or break-ins.

• The period of performance is from 03/09/2026 to 11/30/2026.

• The NAICS code is 561621 with a size standard of $25.

• This acquisition is set aside 100% for ISBEE firms, per the Buy Indian Act, 25 U.S.C. 47.

• Questions regarding the solicitation should be submitted to lynelle.benallie@bia.gov.

• The Government's responses to questions will be posted as an amendment.

• This solicitation is 100% set aside for ISBEE (Indian Small Business Economic Enterprises) firms.

• The document references FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5, with addenda attached.

• The Product/Service Code is 5810, described as COMMUNICATIONS SECURITY EQUIPMENT AND COMPONENTS.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Fields to record the Solicitation/Sources Sought/RFI Number, Project Title, and Date of Form Submission.
• Representation that the enterprise meets IEE requirements throughout the solicitation response, contract award, and contract performance periods.
• Fields for the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders responding to opportunities that may be set aside under the Buy Indian Act must complete and submit this form. It is crucial for demonstrating eligibility for such set-asides. False or misleading information is subject to legal penalties.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of New Mexico, specifically for the areas of Cibola, Colfax, McKinley, Mora, Rio Arriba, San Miguel, and Taos counties. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act.

• Lists numerous occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes specific notes regarding Executive Orders (EO 13706 and EO 13658) related to paid sick leave and minimum wage rates.
• Details requirements for vacation and paid holidays.
• Explains conditions for hazardous pay differentials and uniform allowances.
• Outlines the conformance process for unlisted occupations.
• Specifies health and welfare benefit rates.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified New Mexico counties. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act. Failure to comply can lead to penalties. It directly impacts the cost proposal and overall feasibility of bidding on opportunities requiring labor in this region.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products or services, prepared in accordance with FAR Subpart 12.6. It constitutes the only solicitation, and no separate written solicitation will be issued. The government contemplates awarding a Firm-Fixed-Price (FFP) Purchase Order.

• The primary requirement is the "Purchase & Installation of Security Surveillance System" at the Gamerco Site, BIA, NRO, Facility Management.

• An itemized breakdown of costs is required.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Interested parties must submit a quote by the date and time specified on the SF-1449.

• Quotes must include Company Information (Unique Entity ID, Mailing Address, Contact Info), RFQ Number, Quote Number, Quote Date, and Pricing.

• A signed and completed IEE Representation Form must be attached. Failure to do so may result in disqualification.

• Pricing must be in FFP format and address all elements of the SOW.

• Quotes must be received by Lynelle Benallie, Contracting Officer, at Lynelle.Benallie@bia.gov.

• This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• The BIA will pick up the material; the delivery address is TBA.

• The document incorporates FAR and DIAR clauses by reference. Full text is available upon request or electronically via provided links.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Bureau of Indian Affairs (BIA), Navajo Region Facility Management Office, requires the procurement and installation of a complete security camera system for the BIA Gamerco Warehouse site.

• Design and placement of exterior cameras (including number and type).

• Installation and configuration of recording systems, cameras, and applicable software.

• Installation of network cabling and necessary infrastructure.

• Integration of IP cameras, digital storage media, system control software, communications equipment, and power supplies.

• The system must be complete, efficiently functioning, and meet stated purpose and user requirements.

• Bidders must identify any errors or omissions in the technical specification.

• The contractor is responsible for providing a complete system, including all necessary incidental materials, equipment, and labor.

• Video data stream to be recorded at high resolution and frame rate locally for at least 2-10 days.

• System must be available 24 hours a day, 7 days a week.

• Warranty service response times: 4 hours for catastrophic failures (8-hour repair limit), 8 hours for non-catastrophic failures (24-hour repair limit).

• Location: BIA Gamerco Facility Building, Gamerco, New Mexico.

• Warranty: 1 year from acceptance, with manufacturer's warranty extending for an additional 2 years.

• Contractor Qualifications: Minimum 5 years' experience in data communications systems and network cabling, full knowledge of data/networking systems, successful installation of at least three similar projects, valid contractor's license, ability to create "as built" documentation, calibrated acceptance testing equipment, and proof of certification.

• Insurance: Professional liability and worker's compensation insurance.

• System Software: Must support granular access control via Active Directory, provide web browser access to video feeds, and be configured to meet BIA requirements.

• Training: Provide training to four NRO staff members.

• Documentation: Provide "as built" documentation in paper and digital form.

• Site Visits: Contractors are strongly encouraged to conduct site visits.