Smithville Lake Janitorial Services

Other / Unclassified

This document is a sign-in sheet for a site visit held on March 12, 2026, related to Solicitation NO. W912DQ26QA042 for Janitorial services at the Smithville Lake Administrative Office. It records the names of attendees, their companies, and contact information.

This document is relevant to potential bidders as it indicates which companies attended the site visit. This can provide insight into the level of interest in the solicitation and potentially identify competitors or partners. The attendees listed are:

• Diana Rogers (Primary Cleaning Services)
• Andrew Montgomery (Creaso Camps LLC)
• Christina Garcia (Unity Clean LLC)
• Helen Brachman (Helen Cleaning LLC)
• Edgar Salazar (Helen Cleaning LLC)

It also lists contact information for the government representative, Donald Gibeson.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential offerors regarding a solicitation, clarifying various aspects of the requirement.

• Subcontracting: Prime contractors may utilize subcontractors for janitorial and trash/litter collection services.
• Workers' Compensation: The prime contractor is responsible for ensuring all personnel, including subcontractors, are properly insured. Subcontractors are generally expected to maintain their own workers' compensation coverage.
• Security/Background Requirements: Subcontractor personnel must meet the same background screening, fingerprinting, FBI fingerprint check, NACI scheduling, and HSPD-12 access requirements as prime contractor personnel.
• Government-Furnished Supplies: Janitorial consumables and cleaning chemicals/disinfectants will be provided by the Government, as detailed in PWS Section C.3.2.
• Pre-Bid Site Visit: The pre-bid site visit is not mandatory but is strongly encouraged.
• Incumbent Contractor: The current contractor is EVE J & S CLEANING AND COATING, LLC.
• Current Contract Value: The base year was $72,500 (including two lake locations and refuse/litter removal at one lake). The current 2025 year is $53,000 for one lake location and refuse/litter removal. The current solicitation reflects one lake location and refuse/litter removal at one lake, with reduced frequencies for custodial services and reduced site locations/frequencies for refuse/litter removal.

Responses confirm the use of subcontractors, clarify insurance and security responsibilities, specify government-furnished supplies, and provide details on the incumbent contractor and past contract values. Offerors are also informed that responses to questions and site visit information will be compiled and made available prior to the proposal due date.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding an unspecified solicitation, likely related to janitorial services and litter collection.

• Site Visit: A formal site visit was scheduled for March 12th, following an amendment to the SAM.gov posting.
• Evaluation Weighting: The government is not required to weight each evaluation factor (e.g., Relevant Experience vs. Price).
• Performance Risk: The government is not required to weight factors related to performance risk when evaluating offers.
• Scope Modification: The Longview Visitor Center was removed from the scope due to a required scope change.
• Facility Square Footage: Specific square footage is provided for the maintenance shop (176 SF) and volt toilet (60 SF). Other carpeted spaces have sizes listed, and un-identified spaces are hard surfaces with sizes.
• Trash Receptacles: The contractor is responsible for servicing all trash receptacles at Access Points 1-32, as listed in the PWS, C.1.5.4.
• Litter Collection Schedule: For April-October, Monday service for Access Points 1-32 must be completed within a single day. The total distance for litter collection is approximately 40 miles.
• November-March Service: The "every other Monday" trash service applies to all access points and the dam/administration area.
• Estimated Quantities: Estimated quantities of trash receptacles are listed in PWS, C.1.5.4.
• Contractor Staffing: The Government does not have information regarding the current or previous contractor's staffing approach or level of effort.

These clarifications provide specific details on the scope of work, evaluation criteria, and operational requirements, which may influence bidder proposals and understanding of the contract requirements.

Form / Attachment / Pricing Sheet

This document is a concept drawing illustrating the proposed layout for tenant space within the Jerry Litton Center. It provides a visual representation of how different areas might be allocated.

• The drawing delineates areas labeled as 'Tenant Space,' 'USACE Space,' and 'Public Space.'
• Specific rooms within these areas are indicated, such as offices, restrooms, conference rooms, storage, and an auditorium, along with their respective square footage.
• The drawing is dated May 2022 and is associated with the US Army Corps of Engineers, Kansas City District.

This concept drawing provides a visual overview of the physical space intended for the project. Bidders can use this to understand the scale and potential layout of the tenant space, which may inform their understanding of project requirements and scope if this drawing is referenced in a solicitation or SOW.

Amendment / Modification

This amendment modifies the original solicitation (W912DQ26QA042) with the following key changes:

• Site Visit Scheduled: A formal site visit is now scheduled for Thursday, March 12th, 2026, at 9:00 AM. Interested contractors should meet at the Smithville Lake Project office (Litton Visitor Center), 16311 DD Hwy, Smithville, MO 64089. The point of contact for the site visit is Donald Gibeson at donald.l.gibeson@usace.army.mil or (816) 389-3415.
• Submission Instructions Clarified: Offeror's quotes must be submitted as an electronic copy in PDF format to Nathaniel.J.Leyba@usace.army.mil. The quote must be legible, easily readable, and not exceed 10MB. Any issues with electronic submission should be coordinated with Mr. Leyba.
• Proposal Submission Requirements Updated: The offeror's proposal must include the following elements to be considered for award:
  • SF 1449 (filled out, including Blocks 17a, 17b (if applicable), 30a, 30b, 30c)
  • Price for all Contract Line-Item Numbers (CLINs)
  • Vendor Information Sheet
  • Relative Experience Form (must be submitted on the supplied form, limit of 3)
  • Past Performance Questionnaire (limit of 3)

• The amendment affects the "Instructions to Offerors" section, specifically regarding submission methods, proposal content, and the addition of a site visit.

• A site visit has been added.

• Specific requirements for proposal content have been detailed, including required forms and limits.

• Electronic submission instructions have been provided.

• The due date for questions is now five (5) days prior to the due date for quotes.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information Sheet" designed to collect essential details from potential offerors. It serves as a standardized form for bidders to provide their contact and identification information.

• Offeror's Name
• Offeror's Address
• Offeror's Phone Number
• Offeror's Email Address
• Offeror's Unique Entity Identifier (UEI)
• Offeror's Commercial and Government Entity (CAGE) Code
• Offeror's Taxpayer Identification Number (TIN)
• Signature of the authorized representative
• Date Signed

Bidders must complete and submit this form as part of their proposal or response to the opportunity. It ensures the government has accurate and complete information for each offeror, which is crucial for communication, verification, and contract award.

Form / Attachment / Pricing Sheet

This document is a "Relevant Experience Form" that must be completed by all offerors to receive consideration for award. It is designed to gather information about a bidder's past work experience that directly pertains to the type of work set forth in the solicitation.

• The form requires details on up to three distinct work experiences.
• For each experience, bidders must provide:
  • Contract Work/Type
  • Agency/Firm for Whom the Work Was Performed
  • Contact Person at the Site and their Telephone number
  • Month/Year Work Began and Month/Year Work Ended
  • A Brief Description of Duties
• Bidders are instructed to only describe experience relevant to the solicitation's scope of work.
• Information on training that enables better performance of the outlined work should be included.
• Reference information, including names and current telephone numbers of agencies/firms, is required.

This form is critical for bidders to demonstrate their qualifications and suitability for the opportunity. The government will use this information to assess the bidder's experience and may contact references or seek additional information from other sources. Failure to complete this form may result in the offer not being considered for award.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quote (RFQ) under solicitation number W912DQ26QA042. The U.S. Army Corps of Engineers Kansas City District is procuring janitorial, trash, and litter collection services for the Smithville Lake Project Office and Maintenance Facility.

• Janitorial services for the Smithville Lake Project Office and Maintenance Facility.

• Trash and litter collection services at Smithville Lake access points.

• Services must be performed in accordance with the Performance Work Statement (PWS).

• All refuse and debris collected must be deposited in a designated dumpster.

• Contractor personnel must comply with all applicable Federal, state, and local laws, ordinances, statutes, and regulations.

• Specific security requirements, including background screening and training, apply to all contract personnel.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year 2026 (starting April 1, 2026, or award date if later) through March 31, 2031. Includes four one-year option periods.

• NAICS Code: 561720 - Janitorial Services.

• Small Business Size Standard: $22,000,000.00.

• Product/Service Code: S201 - Housekeeping - Custodial Janitorial.

• Quotes must be submitted via email in PDF format to Nathaniel.J.Leyba@usace.army.mil.

• Quotes must be valid for at least 60 days from the quote due date.

• Offeror's proposal must include: SF 1449 (filled out), Blocks 17a, 17b (if applicable), 30a, 30b, 30c, pricing for all CLINs, Vendor Information Sheet, Relative Experience Form (limit 3), and Past Performance Questionnaire (limit 3).

• Evaluation Factors: Price, Relevant Experience, and Past Performance.

• Offer Due Date: March 20, 2026, 12:00 PM local time.

• Questions due: Five (5) days prior to the quote due date.

• This acquisition is set aside for small businesses.

• Interested vendors must register on SAM.gov.

• A site visit is not required but is strongly encouraged. Contact the listed POC for scheduling.

• Wage rates are determined by the Davis-Bacon Act General Wage Decision or Service Contract Act Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for janitorial services and trash/litter collection at the Smithville Lake Project, Missouri, to maintain facilities and recreational areas in a clean and well-maintained condition.

• Janitorial Services: To be performed at the Smithville Lake Project Office (Litton Visitor Center) and Maintenance Facility. Services include maintaining facilities in a clean and well-maintained condition as per the PWS, including tasks outlined in Section C.5.

• Trash/Litter Collection: To be performed at Smithville Lake access points. Services include picking up ground litter and emptying/cleaning trash cans as specified in the PWS and elsewhere in the contract, with collected trash to be placed in a government-provided dumpster.

• Period of Performance: April 1, 2026, through March 31, 2031. This includes a base year (2026) and four option years (2027-2030).

• Place of Performance: Smithville Lake Project Office (Litton Visitor Center), Maintenance Facility, and various access points around Smithville Lake, Missouri.

• Performance standards are detailed in Section C.2 (Definitions and Acronyms) and summarized in the Performance Requirements Summary (PRS) tables in Sections C.7.3 and C.7.4.

• Key performance indicators include maintaining areas free of dirt, dust, trash, foreign matter, spots, stains, fingerprints, and cobwebs, as applicable to specific tasks.

• The government will monitor performance using a Quality Assurance Surveillance Plan (QASP).

• Hours of Operation: Janitorial services are to be performed after 4:30 p.m. but before 11:00 p.m., unless otherwise directed. Trash and litter collection is to be performed between 6 a.m. and 8 p.m.

• Insurance: Contractor must provide specific types and minimum amounts of insurance, including Worker's Compensation, Employer's Liability, General Liability, and Comprehensive Automobile Liability.

• Quality Control: Contractor must develop and implement a Quality Control Plan.

• Safety & Security: Contractor personnel must undergo background screening and fingerprinting. Compliance with Federal, State, and local regulations is required. Keys must be safeguarded and returned.

• Government-Furnished Items: The government will provide keys, toilet tissue, paper towels, plastic liners, cleaning chemicals, and refuse containers/dumpsters.

• Contractor-Furnished Items: Contractor must provide other necessary equipment and supplies, including vehicles for trash collection (gross weight not exceeding 30,000 lbs for two axles or 45,000 lbs for three axles).

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (Form PPQ-0) used by NAVFAC/USACE to gather feedback on a contractor's performance. It is intended to be completed by the client and submitted by the offeror with their proposal.

• Contractor Information: Firm name, address, contact details, CAGE/DUNS numbers, and details about the work performed (Prime/Subcontractor).
• Contract Information: Contract number, type, title, location, award/completion dates, and original/final contract prices.
• Project Description: A section for the contractor to describe the project's complexity and its relevance to the current submission.
• Client Information: Client name, title, contact details, and their role in the project.
• Performance Ratings: A detailed rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions for evaluating contractor performance across various categories including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General.
• Narrative Remarks: Space for the client to provide specific strengths, weaknesses, deficiencies, or other comments.

This form is crucial for bidders as it outlines the specific criteria and metrics the government will use to evaluate their past performance. Understanding these evaluation areas allows bidders to prepare relevant supporting documentation and to anticipate the type of feedback clients will be asked to provide. It also highlights the importance of strong client relationships and performance on previous contracts.