BRAND NAME OEM SOF SURFACES INC. GYM FLOORING

Solicitation / RFP / RFQ

This solicitation is for a BRAND NAME REQUIREMENT for OEM SOF SURFACES INC. GYM FLOORING. The government anticipates awarding a firm, fixed-price contract.

• The product must meet a qualification requirement and the OEM SOF SURFACES INC.'s duraSOUND product meets the fire performance criteria set forth in MIL-STD-1623.

• Specific quantities of XT Black duraSOUND Premium XT 2.00 inch thickness rubber acoustic tile are required for three different layout areas, totaling 603 square feet.

• Shipping and Handling is also included.

• The contract will be a firm, fixed-price contract.

• The anticipated award date is March 19, 2026.

• Offer Due Date: March 16, 2026, 11:00 AM.

• Deadline for questions: 4 days prior to the solicitation's closing date, submitted via email to Roger Bowers (roger.s.bowers.civ@us.navy.mil).

• Evaluation factors: Technical (including delivery date), price, and past performance, in no order of relative importance.

• All responsible sources may submit a quotation.

• Quoters must note all exceptions from the solicitation's terms, conditions, and specifications.

• Payment will be by Government Purchase Card; include any applicable fees in the quote.

• This acquisition is a small business set-aside.

• NAICS Code: 326299, Size Standard: 650.

• Offerors must be registered in the SAM system.

• Authorized distributors of OEM SOF SURFACES INC. must submit an AUTHORIZED DISTRIBUTOR letter or documentation from the OEM.

• The government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government.

• Quoters quoting less than the entire effort may be deemed unacceptable.

• Vendors requesting base access must register at http://dbids.dmdc.mil/home.

Amendment / Modification

This amendment (0002) modifies the solicitation with the following key changes:

• Set-Aside: The solicitation is changed to a 100% total small business set-aside.

• Brand Name Requirement: The requirement is for OEM Sof Surfaces Inc. brand name products. Authorized distributors must provide documentation from the OEM.

• Durability Warranty: An OEM Sof Surfaces Inc. durability warranty is added to the requirement.

• Clause Added: FAR clause 52.219-6, Notice of Total Small Business Set-Aside (Deviation), is added.

• Anticipated Award Date: The anticipated award date has been updated to March 19, 2026.

• Brand Name Justification: A redacted brand name justification and approval has been posted.

• Section A - Solicitation/Contract Form (Summary of Changes, Brand Name Statement)

• Section B - Supplies or Services & Prices or Costs (CLINs 0001, 0002, 0003)

• Section I - Contract Clauses (Addition of FAR 52.219-6)

• Section M - Evaluation Factors for Award (Clarification on evaluation factors)

• The deadline for questions is 4 days prior to the solicitation's closing date.

• Offers must acknowledge receipt of this amendment.

• Authorized distributors must submit OEM documentation.

• The anticipated award date has been updated.

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (NTE SAT) for a sole source procurement. It details a requirement for 603 units of BRAND NAME OEM SOF SURFACES INC. XT Black DuraSOUND Premium XT 2.00 inch thickness rubber acoustic tiles. The tiles are intended for gym flooring on the USS Ronald Reagan across three specific areas totaling 2,329 square feet. Delivery is specified for Bremerton, WA, with a required delivery date of April 29, 2026.

This document indicates that the government intends to procure specific acoustic tiles from a single manufacturer, SOF SURFACES INC., due to the product's unique suitability for gym spaces and fitness facilities, its successful performance testing against specific naval standards (T9640-AC-DSP-010/Rev 01, MIL-STD-1623 REV E W/CHANGE 1), and its noise reduction and anti-slip properties. Bidders interested in this opportunity should note that competition is restricted to SOF SURFACES INC. or its authorized distributors. The document also provides the Purchase Request Number (R22178-6043-8100) and estimated cost, which are crucial for understanding the scope and value of this procurement.

Amendment / Modification

This amendment extends the due date and time for the receipt of quotes.

• Section A - Solicitation/Contract Form: The Response Due Date has been changed.

• The deadline for submitting quotes has been extended from March 11, 2026, to March 16, 2026, at 11:00 AM PDT.

Solicitation / RFP / RFQ

This solicitation is for OEM SOF SURFACES INC. GYM FLOORING and is a sole source requirement. The government anticipates awarding a firm, fixed-price contract. This is a noncompetitive contract action, as SOF SURFACES INC. is the only source available per FAR 12.102(a). An offeror must meet a qualification requirement to be eligible for award. SOF SURFACES INC. is the only source for its duraSOUND product that meets fire performance criteria set forth in MIL-STD-1623 and is suitable gym flooring for this requirement.

• XT Black duraSOUND Premium XT 2.00 inch thickness rubber acoustic tile for three specific layout areas:

  • Area One (Ronnies): 33-feet by 34-feet (1,122 sq ft)
  • Area Two (Forward): 14-feet by 36-feet (504 sq ft)
  • Area Three (Nancys): 15-feet by 19-feet and 22-feet by 19-feet (703 sq ft)

• Shipping and Handling

• All products must meet fire performance criteria set forth in MIL-STD-1623.

• Contract Type: Firm Fixed Price

• Anticipated Award Date: March 18, 2026

• Delivery Date for all items: April 29, 2026

• Offer Due Date: March 11, 2026, 11:00 AM

• Questions Deadline: 2 days prior to solicitation closing date, submitted via email to Roger Bowers (roger.s.bowers.civ@us.navy.mil).

• Evaluation Factors: The Government will evaluate the offeror's price for reasonableness and past performance as part of the responsibility determination.

• Submission Instructions: Submit quotation via email.

• All quoters MUST note any exceptions from the solicitation's terms, conditions, and specifications.

• Sole Source Requirement for OEM SOF SURFACES INC.

• All responsible sources may submit a quotation which will be considered.

• Payment will be by Government Purchase Card per FAR 52.232-36.

• Offerors must be registered in the SAM system.

• Vendors requesting base access must register via http://dbids.dmdc.mil/home.