Sources Sought, Ground Hop Kit, NSN: 2920-01-700-1933

Amendment / Modification

This amendment (0001) to solicitation W912CH-25-R-0219 makes the following changes:

• Offer Due Date Extended: The offer due date has been extended from April 27, 2026, to May 11, 2026.
• Section A.3.7 Updated: Narrative section A.3.7 has been updated, changing the question submission deadline from April 10, 2026, to April 17, 2026.
• Section L.2.2.2 Updated: Narrative section L.2.2.2 has been updated, changing the offer due date from April 27, 2026, to May 11, 2026.

• SF 1449 (Cover Page)

• Section A (Supplemental Information)

• Section L (Instructions, Conditions, and Notices to Offerors)

• The proposal submission deadline has been extended to May 11, 2026.

• The deadline for submitting questions has been extended to April 17, 2026.

Solicitation / RFP / RFQ

This document is a solicitation (W912CH-25-R-0219) for the procurement of "Ground Hop Kits." The solicitation is issued as a total small business set-aside and is intended to result in a single, Firm Fixed Price contract.

• The primary item is the "Ground Hop Kit" (NSN: 2920-01-700-1933, Mfr Part Number: 57K7985).

• A Technical Data Package (TDP) is associated with this procurement and is accessible via SAM.gov. It is Distribution Statement D, limiting access to DoD and DoD contractors.

• Specific requirements for packaging, marking, inspection, and acceptance are detailed.

• First Article Test (FAT) requirements are outlined, with specific procedures for testing and reporting.

• Configuration management documentation (ECPs, RFVs, NORs) is required.

• Offerors must comply with OPSEC and Counterintelligence Awareness and Reporting (CIAR) requirements.

• Controlled Unclassified Information (CUI) handling procedures are specified.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but delivery is tied to "Days After Award" (DAC).

• Estimated Value: Not stated.

• Proposals must be submitted electronically via email to the Contract Specialist and cc the Contracting Officer by the closing date and time specified on the cover page.

• The solicitation is a "total small business set aside."

• Evaluation will be conducted using a Lowest Price Technically Acceptable (LPTA) source selection process.

• Proposals will be evaluated on two factors: Technical and Price.

• The Technical Factor will be evaluated on an Acceptable/Unacceptable basis.

• The Price Factor will be evaluated for reasonableness and will consider the "Total Evaluated Price."

• Offerors must be registered in SAM.gov and self-certified to NAICS code 336320.

• Key deadlines include a question submission deadline of April 10, 2026, 12:00 PM EST.

• The proposal acceptance period must be at least 180 calendar days.

• This solicitation is a total small business set-aside.

• Offerors must be registered in SAM.gov.

• Offerors must be self-certified to NAICS code 336320 (Motor Vehicle Electrical and Electronic Equipment Manufacturing).

• A Technical Data Package (TDP) is available via SAM.gov and requires specific access procedures.

• Export-controlled data is involved, requiring specific certifications (DD 2345).

• An "All or None" award policy is in effect; offers must be submitted for the total quantity.

• Electronic submission is mandatory; no fax, hardcopy, or hand-carried offers will be accepted.

• Specific instructions for electronic submission, including file naming and size limitations, are provided.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet (Attachment 0003) for Solicitation W912CH-25-R-0219. It is used by offerors to provide their proposed pricing for the Ground Hop Kit.

• Instructions Sheet: Details how to complete the spreadsheet. Only cells highlighted in yellow require input. Formulas and other cells should not be altered.
• Summary Sheet: Provides a high-level overview of the total proposed price, broken down by CLINs.
• CLIN 0011 - CLIN 0015 Sheet: Contains detailed line items for the Base Year, including CLIN description, quantity, proposed unit price, and proposed extended price for the Ground Hop Kit and First Article Test Report.

Bidders must complete the yellow-highlighted cells in this attachment to provide their pricing. The "Summary" sheet will auto-calculate the Total Proposed Price based on the inputs. Failure to complete the required fields or altering non-yellow cells may impact the proposal submission and evaluation.

Form / Attachment / Pricing Sheet

This document is a Technical Information Questionnaire (TIQ) intended to support the Government's determination of whether an offeror's proposal is technically acceptable and capable of meeting the solicitation's technical requirements. Failure to provide the requested substantiating documentation may result in proposal rejection, as detailed in Section L.4.1.2 of the solicitation.

• The TIQ requires offerors to confirm if their Ground Hop Kit meets specific Drawing 19207 57K7985 requirements, particularly those related to Qualified Products Lists (QPLs) for various components (e.g., wiring harnesses/cables, installation instructions, MIL-DTL-23053, SAE-AMS-DTL-23053, MIL-DTL-38999, MIL-PRF-2104).
• For each requirement, offerors must indicate 'Yes' or 'No' and provide 'Required Evidence' to substantiate their claim.
• Required evidence typically includes documentation confirming the use of Qualified Products, such as quotes, previous invoices from qualified suppliers, or letters of commitment.
• A specific note addresses potential waivers for Factory Acceptance Testing (FAT) requirements if a single manufacturer produces all wiring harnesses and meets specific part requirements.

This TIQ is critical for bidders to understand the specific technical compliance and product sourcing requirements for the Ground Hop Kit. Bidders must gather and submit the specified evidence to demonstrate their capability and compliance, directly impacting the technical acceptability of their proposal. The questions focus on verifying the use of qualified products and adherence to specific drawings and standards.

Form / Attachment / Pricing Sheet

This document is a "First Article - Waiver Worksheet" used by contractors to request a waiver or partial waiver of First Article Test (FAT) requirements. It serves as a template for providing necessary information and justification to the Government for consideration of such waivers.

• Current Acquisition Information: Fields for Contracting Officer's Name, Solicitation/Contract #, Contractor Name, CAGE Code, NSN, Part #, Noun, Top Drawing #, and Revision Level.
• Type of Request: Options for requesting a "Partial Waiver" (specific tests) or a "Full Waiver" (all tests), with space to reference specific TDP test requirements.
• Justification to Support Waiver Request: Multiple sections (A, B, C, D, E) allowing contractors to provide evidence for waiver requests, including:
  • Successful completion of FAT on a recent contract for the same or similar item.
  • Material in continuous production.
  • Successful performance of FAT on a next higher assembly.
  • Other reasons, requiring specific details.
• Other Pertinent Information: Sections to discuss quality issues (PQDRs, CARs), changes to manufacturing data, or MRB actions.
• Attach Supporting Documentation: Functionality to add supporting files.
• Submission: Fields for printed name, title, company name, address, phone number, and signature of the company agent.

This worksheet is crucial for bidders who believe they qualify for a waiver of First Article Test requirements. It outlines the specific information and documentation needed to support such a request. Bidders should review this form to understand the criteria and evidence required if they intend to propose a waiver as part of their offer. It is noted that this form should be an attachment in Section J of the solicitation, and bidders should refer to the solicitation/contract for specific submission requirements.

Form / Attachment / Pricing Sheet

This document provides detailed instructions for the special packaging of a "GROUND HOP KIT" (Part Number 57K7985, CAGE Code 19207). It specifies the preservation, packing, and marking requirements necessary for shipment.

• Preservation and Packing Methods: Details specific military standards (e.g., MIL-STD-2073-1) and methods for cleaning, drying, and packing various components.
• Component Breakdown: Lists individual items included in the Ground Hop Kit, such as wiring harnesses, electrical leads, guards, washers, screws, nuts, and tape, along with their part numbers and descriptions.
• Container Specifications: Outlines various container sizes and types (Table 1) required for different components, including specific dimensions and material requirements.
• Segregated Packaging: Provides step-by-step instructions for preparing and packaging each component individually, assigning a unique "segregated pack number" to each.
• Consolidation and Shipping: Details how to consolidate these segregated packs into larger containers (Container M) and specifies the final unit container as the shipping container.
• Quality Assurance: Includes provisions for inspecting preservation and packing in accordance with relevant military standards.
• Packing List Requirements: Mandates a packing list with the unit pack, identifying items and their segregated pack numbers.

This document is crucial for any bidder needing to understand the exact packaging and handling requirements for the "GROUND HOP KIT." It details the specific materials, methods, and labeling necessary for successful delivery, which can impact production planning, material sourcing, and quality control processes. Bidders must ensure their proposed packaging solutions comply with these detailed instructions.

Form / Attachment / Pricing Sheet

This document is a "First Article - Waiver Worksheet" used by contractors to request a waiver or partial waiver of First Article Test (FAT) requirements. It serves as a template for providing necessary information and justification to the Government for consideration of such waivers.

• Current Acquisition Information: Details about the solicitation, contractor, and item being procured.
• Type of Request: Specifies whether a "Partial Waiver" (specific tests waived) or "Full Waiver" (all tests waived) is requested.
• Justification to Support Waiver Request: Provides several options for justification, including:
  • Successful completion of a FAT on a recent contract for the same item.
  • Successful completion of a FAT on a similar item with similar requirements.
  • Material has been in continuous production.
  • Successful performance of a FAT on the next higher assembly.
  • Other reasons for waiver.
• Other Pertinent Information: Section to discuss quality issues, changes in manufacturing data, or previous waiver/deviation requests.
• Attach Supporting Documentation: Area to upload relevant documents.
• Submission: Fields for the submitter's printed name, title, company information, and signature, certifying the accuracy of the statements.

This form is crucial for bidders who believe they qualify for a waiver of First Article Testing. It outlines the specific information and documentation required to support such a request. Bidders should review this form to understand the waiver process and prepare their justifications and supporting evidence if they intend to request a waiver as part of their proposal or contract.

Solicitation / RFP / RFQ

This solicitation is for a single, Firm Fixed Price contract for the "Ground Hop Kit" (NSN: 2920-01-700-1933). It is a total small business set-aside.

• Procurement of "Ground Hop Kit" with a production quantity of 35 units.

• A First Article Test (FAT) is required, with specific drawings and specifications to be followed. The FAT samples will be destroyed and will not be delivered.

• The Technical Data Package (TDP) is available via SAM.gov and has Distribution Statement D, limiting access to DoD and DoD contractors.

• Offerors must register in the System for Award Management (SAM) for the specified NAICS code (336320).

• Proposals must be submitted electronically via email to the Contract Specialist.

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery is 270 Days After Contract (DAC) or FAT Approval, whichever is later, for CLINs 0001AA-0002AA. An option quantity exists for CLIN 0002AA.

• Estimated Value: Not explicitly stated, but it is a small business set-aside.

• Proposal Submission Deadline: April 27, 2026, at 04:00 PM local time.

• Proposals must be submitted electronically via email.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Technical Factor: Evaluated as Acceptable/Unacceptable based on the Technical Information Questionnaire (TIQ) and substantiating documentation.

• Price Factor: Evaluated based on Total Evaluated Price, which includes proposed prices and any applicable adjustments.

• Minimum Acceptance Period: 180 calendar days.

• Total Small Business Set-Aside.

• Offerors must be registered in SAM.

• Offerors must be self-certified to NAICS code 336320 (Motor Vehicle Electrical and Electronic Equipment Manufacturing).

• Questions regarding the solicitation are due by April 10, 2026, 12:00 PM EST.

• Export-controlled technical data requires a DD Form 2345 certification for access.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of contract performance, including payment, inspection, delivery, and reporting requirements.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet attachment (Price Attachment 0003) for Solicitation W912CH-25-R-0219. It is intended for bidders to input their proposed pricing.

• Instructions Sheet: Details which cells require bidder input (highlighted in yellow) and prohibits modification of other cells or formulas. It states that inputs are used to auto-calculate the 'Total Proposed Price' on the 'Summary' worksheet.
• Summary Sheet: Provides a high-level overview of CLINs, descriptions, contract type, and fields for 'Offeror' and 'Total Proposed Price'.
• CLIN 0011 - CLIN 0015 Sheet: Breaks down pricing for specific CLINs (0001AA, 0001AB, 0002AA) related to the 'Ground Hop Kit'. It includes fields for Quantity, Proposed Unit Price, and Proposed Extended Price, with a 'Total Proposed Price' of 0.0.

Bidders must use this spreadsheet to provide their pricing for the solicitation. They are instructed to only complete the yellow-highlighted cells and not alter any formulas or pre-filled data. The completed spreadsheet will be used to calculate the Total Proposed Price for evaluation.

Form / Attachment / Pricing Sheet

This document is a Technical Information Questionnaire (TIQ) intended to support the Government's determination of whether an offeror's proposal is technically acceptable and capable of meeting the solicitation's technical requirements. Failure to provide the requested substantiating documentation may result in proposal rejection, as detailed in Section L.4.1.2 of the solicitation.

• The TIQ requires offerors to confirm if their Ground Hop Kit meets specific Qualified Products List (QPL) requirements associated with Drawing 19207 57K7985.
• Specific QPL requirements include:
  • QA for wiring harnesses/cables with FAT requirements (parts 12584208 and 14005087).
  • Ground Hop Kit Installation Instructions (19207-14005053).
  • MIL-DTL-23053.
  • SAE-AMS-DTL-23053.
  • MIL-DTL-38999.
  • MIL-PRF-2104.
• Offerors must provide 'Required Evidence' to confirm compliance for each question, such as documentation confirming the use of Qualified Products (e.g., quotes, invoices, letters of commitment).

This TIQ is critical for bidders to demonstrate technical acceptability. Offerors must carefully review each requirement and provide the specified evidence to substantiate their compliance with the QPL requirements for the Ground Hop Kit. Failure to do so may lead to proposal rejection.