Sources Sought Crown Hill National Cemetery
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the National Cemetery Administration (NCA), is conducting market research through a Sources Sought notice to identify qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB). The purpose is to secure rental services for a tent, chairs, and stage for the 2026 Memorial Day ceremony at Crown Hill National Cemetery in Indianapolis, IN. Responses are due by March 20, 2026, at 4:00 pm EST. This is not a solicitation.
Scope of Work
The contractor will provide rental equipment and labor for the 2026 Memorial Day ceremony, including:
- One (1) Frame Tent (approx. 30' x 90' / 2700 sq. ft.)
- 250 Folding Chairs
- One (1) 8' x 16' Stage with access steps and skirt
- Fire Package for safety
- Utility verification (811) prior to tent spike installation
- All necessary labor for equipment set-up and removal.
Key Requirements
- Delivery Window: May 20-22, 2026
- Pickup Window: May 26-27, 2026
- All work must occur during Federal workdays (7:30 am - 4:00 pm).
- Contractor must coordinate tent spike placement with the Cemetery and utility providers.
- Obtain any required City of Indianapolis licenses.
- Provide all personnel, equipment, tools, materials, supervision, and transportation.
- Adhere to VA, NCS, and OSHA safety regulations.
- Indemnify the Government and maintain insurance per FAR 52-228-5 ($100,000 per occurrence).
- Responsible for any damage to Government or personal property.
- Provide all safety warning devices.
Submission Requirements
Interested businesses must submit capabilities statements or email bodies by March 20, 2026, at 4:00 pm EST to April.Graves@va.gov. The subject line must be "36C78626Q50142 Crown Hill National Cemetery". Submissions should include:
- Company Name, Address, Point of Contact, Phone, Fax, Email
- DUNS number / UIE number
- Business type (SDVOSB, VOSB, etc.)
- Qualifications, years of experience, and ability to perform the scope of work
- Relevant FSS, NAC, GSA Contract vehicles (and if items are available on schedule)
- Feedback on salient characteristics or suggestions
- Available options to meet needs
- Questions about the Statement of Work
- Sample pricing for each deliverable (if available)
Contract & Timeline
- Type: Sources Sought / Market Research
- Product Service Code: W071 (Lease Or Rental Of Equipment: Furniture)
- NAICS Code: 532289 (All Other Consumer Goods Rental) - Size Standard: $12.5 million
- Set-Aside: Market research targeting SDVOSB and VOSB
- Response Due: March 20, 2026, 4:00 pm EST
- Published: March 24, 2026
Additional Notes
This notice is for market research only and does not constitute a solicitation or commitment by the Government to award a contract.