SRD Vault Pumping Services

Amendment / Modification

This document is Amendment 0001 to Solicitation 1240BF26Q0030. The primary change is the extension of the response due date for proposals.

• Response Due Date: Extended to Thursday, April 16, 2026, at 1:00 PM (AK Time).

Offerors are provided additional time to prepare and submit their proposals. All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This document contains the Federal Acquisition Regulation (FAR) and U.S. Department of Agriculture Acquisition Regulation (AGAR) clauses, provisions, and additional terms and conditions applicable to a solicitation. It outlines the legal and regulatory framework for the contract award.

• FAR and AGAR Provisions: Includes numerous provisions such as "Instructions to Offerors," "System for Award Management-Registration," "Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction," "Type of Contract" (contemplating a Firm-Fixed Price, Requirements, Non-Personal Services contract), "Solicitation Provisions Incorporated by Reference," and "Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Certification."

• FAR and AGAR Clauses: Incorporates clauses related to "Terms and Conditions-Commercial Products and Commercial Services," "Contractor Employee Whistleblower Rights," "Prohibition on Requiring Certain Internal Confidentiality Agreements," "System for Award Management-Maintenance," "Protecting the Government's Interest When Subcontracting with Contractors Debarred," "Notice of Total Small Business Aside," "Convict Labor," "Equal Opportunity for Veterans," "Equal Opportunity for Workers with Disabilities," "Service Contract Labor Standards," "Combating Trafficking in Persons," "Employment Eligibility Verification," "Encouraging Contractor Policies to Ban Text Messaging While Driving," "Payment by Electronic Funds Transfer," "Providing Accelerated Payments to Small Business Subcontractors," "Applicable Law for Breach of Contract Claim," "Protection of Government Buildings, Equipment, and Vegetation," "Security Prohibitions and Exclusions," "Subcontracts for Commercial Products and Commercial Services," and "Government Property."

• Ordering and Limitations: Details the "Ordering" clause (delivery/task orders) and "Order Limitations" (minimum/maximum order amounts).

• Requirements Contract: Specifies this is a "Requirements contract" where quantities are estimates and delivery is based on issued orders.

• Option to Extend Services/Term: Includes provisions for extending services and the contract term.

• Statement of Equivalent Rates for Federal Hires: Provides wage and fringe benefit information for certain employee classes.

• Modification for Contract Closeout: Outlines procedures for contract closeout.

• Notice for Filing Agency Protests: Details the USDA Ombudsman Program for agency protests.

• Evaluation and Basis for Award: States that FAR 52.212-2 is not applicable. Quotes will be evaluated based on FAR 12.203, with award to the most advantageous quote. Evaluation factors include:

  • Factor 1 – Technical Capabilities: Assessed via Service Plan, Work Schedule, and Technician Qualifications/Certifications. Ratings are Acceptable/Unacceptable.
  • Factor 2 – Past Performance: Assessed for recency (within 3 years) and relevancy. Ratings are Acceptable/Unacceptable. An "Unacceptable" rating will preclude award.
  • Factor 3 – Price: Not formally scored but is the primary factor for determining price reasonableness. Evaluation includes completeness, options, and reasonableness.

• Contract Type: Firm-Fixed Price, Requirements, Non-Personal Services contract.

• Period of Performance: Not explicitly stated, but includes "Option to Extend Services" (up to 6 months) and "Option to Extend the Term of the Contract" (total duration not to exceed 60 months).

• Questions: Due by April 6, 2026, 1:00 PM AK Time, via email to veronica.lamboysantana@usda.gov and raymond.padgett@usda.gov. Answers will be posted by April 9, 2026, 1:00 PM AK Time.

• Offers: Due by April 16, 2026, 1:00 PM AK Time, submitted electronically via email to veronica.lamboysantana@usda.gov and raymond.padgett@usda.gov. Emails must contain 3 separate attachments: Technical Capability (Word/PDF), Past Performance (PDF), and Price (Excel).

• Evaluation: Based on Technical Capabilities, Past Performance, and Price. Award will be made to the offeror providing the most advantageous quote.

• Includes "Notice of Total Small Business Aside (NOV 2025) (DEVIATION)".

• A site visit has not been scheduled.

• Offerors are encouraged to conduct their own research at their own expense.

• Amendments will be posted in SAM.gov.

• The document lists several attachments, including a PWS, Area Map, Schedule of Items and Price Sheet, and SCA Wage Determination.

Questions & Answers / Clarifications

This document provides answers to questions submitted by offerors in response to Solicitation 1240BF26Q0030, SRD Vault Pumping Services. The solicitation was published on SAM.gov on March 31, 2026.

• Contract Type: This is a new contract for services similar to those provided under the incumbent contract 1240BF23D0019.
• Water Provision: The government will not provide water.
• Disposal Facility: The Forest Service does not have a disposal facility for waste/wastewater. The contractor is responsible for arranging disposal with the City and Borough of Sitka's wastewater treatment plant.

This Q&A document clarifies the nature of the contract (new, not a direct continuation) and specifies responsibilities regarding water provision and waste disposal, which bidders should consider in their proposals.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet serving as a Schedule of Items and Price Sheet for the SRD Vault Pumping Services opportunity (Contract Number 1240BF26Q0030). Bidders are instructed to fill in only the yellow highlighted cells and must not alter any formulas within the sheet. This sheet is crucial for bidders to provide their pricing for the services required.

• Company Information: Fields for Company Name, CAGE Code, UEI Number, Physical Address, Mailing Address, Point of Contact, Phone Number, Fax Number, and E-Mail Address.
• Service Items: Details vault pumping services for various locations including Host Cabin Septic Tanks, RV Host Site Septic Tank, Host Cabin Wet Wells, Starrigavan Campground Waterless SST Vaults, and Harbor Mountain Picnic Area Waterless SST Vault.
• Contract Periods: Includes line items for a Base Period (Date of Award - April 30, 2027) and four Option Periods (May 1, 2027 - April 30, 2031).
• Estimated Quantities & Units: Specifies estimated quantities (e.g., Gallons, Each, Job) for each service item.
• Pricing: Columns for Unit Price and Total Price, with initial values set to 0.0. An 'Over and Above Work' item is listed with 'TBN' (To Be Negotiated) for Unit Price.
• Notes: Important contractual notes state that quantities are estimates and the government reserves the right to add, remove, or change items and quantities. Price adjustments will be based on the rates specified for identical or similar items, and changes must be authorized by a Contracting Officer.

This pricing sheet is essential for bidders to submit their proposed costs for the vault pumping services. Bidders must accurately complete the highlighted fields to provide their unit prices, which will be used to calculate the total cost for each period and the overall contract value. Failure to complete this form correctly may impact the evaluation of their proposal.

Solicitation / RFP / RFQ

This solicitation seeks to establish a Firm-Fixed Price, Requirements, Non-Personal Services contract for commercial vault pumping services. The services are for the Forest Service, Sitka Ranger District (SRD), Tongass National Forest (TNF), Alaska. The work will be specified and funded at the task order level.

• Vault pumping services for various locations including Host Cabin Septic Tanks, RV Host Site Septic Tanks, Host Cabin Wet Wells, Starrigavan Campground Waterless SST Vaults, and Harbor Mountain Picnic Area Waterless SST Vaults.

• Services include "HOUSEKEEPING- WASTE TREATMENT/STORAGE" with Product/Service Code S222.

• Detailed requirements are specified in the attached Performance Work Statement (PWS) (Attachment 1), SRD Area Map (Attachment 2), and Schedule of Items and Price Sheet (Attachments 3).

• The contract includes a Base Period and four Option Periods.

• Base Period of Performance: 05/01/2026 to 04/30/2027.

• Option Periods range from 05/01/2027 to 04/30/2031.

• Offer Due Date: 04/13/2026 at 1300 AD.

• The solicitation is an Invitation for Bid (IFB) or Request for Proposal (RFP).

• Key clauses FAR 52.212-1, 52.212-3, and 52.212-4 are incorporated by reference.

• The acquisition is set aside 100.00% for Small Business.

• North American Industry Classification Standard (NAICS) code is 562991 with a Size Standard of $9 Million.

• The contract is administered by USDA-FS CSA Northwest 4.

• Payment will be made by the designated office in Block 18a.

Form / Attachment / Pricing Sheet

This document is a map of the Starrigavan Recreation Area, located within the Tongass National Forest, Sitka Ranger District. It serves as a visual guide for potential visitors and bidders interested in opportunities related to this area.

• Recreation Area Overview: Depicts the Starrigavan Recreation Area, including the Bayside Loop and Backpacker Loop.
• Facilities: Clearly labels various amenities such as campsites (RV, Tent Only, Group Tent), picnic sites, host cabins, cooking shelters, restrooms, bird viewing shelters, fish viewing platforms, and information stands.
• Trails: Outlines footpaths and trails, including the Estuary Life Boardwalk Trail and Mosquito Cove Trail.
• Navigation: Includes roads like Halibut Point Road and Nelson Logging Road, along with a scale and north arrow for orientation.
• Contact Information: Provides the phone number (907) 747-6671 and email (r10_sitka_rd@fs.fed.us) for the Sitka Ranger District.
• Reservation Information: Differentiates between campsites available for reservation and those on a first-come, first-served basis.

This map is crucial for understanding the physical layout, available facilities, and accessibility of the Starrigavan Recreation Area. Bidders responding to opportunities within this area should use this map to visualize the scope of operations, potential logistical challenges, and the environment in which services will be provided. It helps in assessing the scale of facilities requiring management or support.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5685, Revision No. 27) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in specific areas of Alaska.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Details specific benefits such as Health & Welfare ($5.55 per hour) and paid holidays (12 per year).
• Includes notes on Executive Orders related to paid sick leave and minimum wage.
• Outlines the process for requesting additional classifications and wage rates (conformance).

This document is crucial for bidders to understand the labor costs associated with performing services under a federal contract in the specified Alaska regions. It dictates the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages meet or exceed these requirements.

Solicitation / RFP / RFQ

This document contains Federal Acquisition Regulation (FAR) and U.S. Department of Agriculture Acquisition Regulation (AGAR) clauses, provisions, and additional terms and conditions applicable to Solicitation Number: 1240BF26Q0030. It outlines the requirements and evaluation criteria for a contract award.

• The government contemplates award of a Firm-Fixed Price, Requirements, Non-Personal Services contract.

• Offerors must provide a detailed Service Plan, a draft Work Schedule, and technician qualifications/certifications.

• Past performance will be evaluated for recency and relevancy.

• Price is the primary evaluation factor for determining award.

• Contract Type: Firm-Fixed Price, Requirements, Non-Personal Services.

• Period of Performance: Not explicitly stated, but includes an option to extend services for up to 6 months and an option to extend the term of the contract up to 60 months.

• Questions concerning the solicitation are due by April 6, 2026, 1:00 PM AK Time. Answers will be posted by April 9, 2026, 1:00 PM AK Time.

• Offers are due by April 13, 2026, 1:00 PM AK Time, submitted electronically.

• Offers must include three separate attachments: Technical Capability (Word or PDF), Past Performance (PDF), and Price (Excel).

• Evaluation is based on Technical Capabilities, Past Performance, and Price.

• Technical Capabilities will be rated Acceptable/Unacceptable.

• Past Performance will be rated Acceptable/Unacceptable.

• Price is the primary evaluation factor and will be evaluated for reasonableness.

• The document references "Notice of Total Small Business Aside (NOV 2025) (DEVIATION)" (52.219-6), suggesting a potential small business set-aside, but does not explicitly state it.

• PWS for SRD Vault Pumping (MAR 2026)

• SRD Area Map (MAR 2026)

• Schedule of Items and Price Sheet (MAR 2026)

• SCA WD 2015-5685 R27 (2025.12.03) TNF

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure vaults and septic equipment in the Sitka Ranger District remain safe, sanitary, and fully operational throughout the open season, complying with all applicable Environmental Protection Agency (EPA), National Environmental Policy Act (NEPA), and Occupational Safety and Health Administration (OSHA) requirements.

• Provide vault pumping services at multiple sites within the Sitka Ranger District.

• Services include pumping, sewage disposal, cleaning, and backfilling.

• All services must be performed in accordance with this PWS and applicable local, state, and federal standards, laws, and regulations.

• Work will be performed on an "as-needed" basis, authorized through task orders.

• Specific services, frequency, facility, location, and period of performance will be detailed at the task order level.

• General Vault Pumping: Pump and dispose of wastewater and solids, ensure vaults are left clean, and backfill with water to reduce odor. Septic tanks at Host Cabin and RV Host Site do not require rinsing or backfilling. Work to be completed within 7 calendar days of COR notification.

• Wet Wells (Sumps): Service wet wells at the Host Cabin site within 14 calendar days of COR notification. Dislodge and remove accumulated sludge, grease, and debris from pumps and pipes, and inspect equipment.

• Waterless Sweet Smelling Toilet (SST) Vaults: Inspect equipment, pump SST vaults identified as full within 14 days of COR notification. After pumping, spray sides and bottom with water, pump out wash water, and backfill with 100 gallons of fresh water.

• Environmental and Property Protection: Do not rinse trucks or equipment on National Forest System lands. Dispose of waste products off-site. Repair any damage to Government property at contractor's expense.

• Over and Above Work (O&AW): Work not covered by standard tasks requires a written request with detailed information for CO authorization.

• Acceptable Performance: 95% of the requirement satisfied, with no more than 2 valid customer complaints per month for Vault Pumping Services. Zero deviations from the performance standard for Over and Above Work.

• Remedy for Defective Services: Rework within 24 hours at no cost to the Government.

• Place of Performance: Sitka, Southeast Alaska.

• Period of Performance: 1 Base Period of 12 months and 4 Option Periods of 12 months each. Estimated POP: Date of Award through April 30, 2031.

• Contract Type: Firm-Fixed Price (FFP), Requirements, Service Contract with up to a 5-Year Ordering Period.

• Government Key Personnel: Contracting Officer (CO) and Contracting Officer's Representative (COR).

• Contractor Key Personnel: Contract Manager and Quality Control Representative.

• Invoicing: Submit invoices via the Invoice Processing Platform (IPP).

• Security: Contractor responsible for safeguarding Government property.

• Access to Government Facilities: Coordinate access with COR at least 5 business days in advance.

• Identification: Contractor employees must wear visible nametags.

• Conduct: Contractor personnel are subject to removal for misconduct or other reasons.

• Safety: Conduct activities in a safe manner, complying with applicable codes and standards.

• Government-Furnished Property/Utilities: None will be provided.

• Applicable Laws: Comply with EPA, NEPA, OSHA, and other federal, state, and local regulations.