Supply of pre-assembled household welcome kits in Rome, Italy.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation.

• Q1: A vendor registered with the Dutch Chamber of Commerce, executing programs for Embassies and delivering within the EU, inquired if their quote would be considered, noting no VAT concerns.
• A1: The response directs the vendor to follow the requirements outlined in Section D, "Instructions To Offerors," of the RFQ, and also refers to "Attachment 2 Work Requirements."

This Q&A clarifies that vendors should adhere to the specified sections of the RFQ and Attachment 2 for their proposals. It does not indicate any changes to requirements or due dates.

Form / Attachment / Pricing Sheet

This document provides detailed pricing lists for Welcome Kits intended for different family sizes (2, 4, and 6 people). It outlines the components of each kit, unit costs, quantities, and total costs. It also includes shipping, delivery, and customs fees to Embassy Rome, F.O.B. Destination.

• Family Size 2 Welcome Kit: Details contents for a single kit and the total cost for 35 kits.
• Family Size 4 Welcome Kit: Details contents for a single kit and the total cost for 35 kits.
• Family Size 6 Welcome Kit: Details contents for a single kit and the total cost for 15 kits.
• Grand Total: Summarizes the total costs for all kits and associated shipping fees.
• All listed unit costs and total costs are $0.00.

This pricing sheet is crucial for bidders to understand the itemized costs associated with providing Welcome Kits for various family sizes. It specifies the quantities required for each size and the total number of kits to be procured (35 for size 2, 35 for size 4, and 15 for size 6). Bidders should use this information to formulate their pricing proposals. The $0.00 cost for all items and totals indicates that this may be a placeholder or requires further clarification from the issuing agency.

Form / Attachment / Pricing Sheet

This document is a Standard Form 18 (Rev. 6/1995) used as a Request for Quotation (RFQ). It solicits quotes for "Pre-assembled household welcome kits."

• Request Number: 191T7026Q0005
• Date Issued: 01/05/2026
• Issued By: AMERICAN EMBASSY ROME, ITALY
• Delivery: FOB DESTINATION
• Destination: AMERICAN EMBASSY ROME, VIA VITTORIO VENETO, 119/A, ROME, IT 00187
• Item: Pre-assembled household welcome kits (details in attachments)
• Submission Deadline: Before close of business on the date specified in Block 10.

This form is the official request for quotation. Bidders must complete and submit this form, including pricing and any required certifications, by the specified deadline to be considered for this opportunity. The item being procured is "Pre-assembled household welcome kits," with further details to be found in attached documents.

Form / Attachment / Pricing Sheet

This document outlines the specific work requirements and product specifications for welcome kits. It details the composition, packaging, labeling, delivery, and quality expectations for the items to be included.

• Packaging: Welcome kits must be packed in transparent plastic boxes (preferably with wheels), labeled with kit size, contents, and box numbering (e.g., box 1/3).
• Delivery: Boxes must be delivered to U.S. Embassy Rome, Via Boncompagni 2, Rome, no later than April 15, 2026. Replenishment orders require delivery within 15-20 days.
• Location: Offeror's warehouse should be within a 2-hour drive of the Embassy compound.
• Samples: Vendors must provide samples of selected items for quality evaluation by the quotation submission deadline.
• Product Specifications: A detailed list of mandatory and optional items is provided, including material, dimensions, and specific requirements (e.g., 100% cotton towels, specific sizes for bedding, stainless steel cookware, etc.). Consistency with specified materials is a selection criterion.

This document is critical for bidders to understand the exact product specifications, packaging, and delivery requirements for the welcome kits. It outlines mandatory items and quality standards that must be met. Bidders must ensure their proposed products align with these specifications and be prepared to provide samples. The delivery timelines and location are also key logistical considerations.

Form / Attachment / Pricing Sheet

This document is an image file (PNG) named "Attachment 3 - Box Sample Picture.PNG". It serves as a visual reference, likely to depict a sample of a product or item relevant to the opportunity.

The image displays a clear plastic storage box with a lid. The box has a rectangular shape and appears to be designed for organization or storage.

This attachment provides a visual example of a "box sample picture." Bidders should review this image to understand the physical characteristics of a potential item or requirement related to the opportunity. It may be used to clarify specifications or expectations for products being solicited.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for the supply of pre-assembled household welcome kits for the U.S. TriMission in Rome, Italy. The kits will contain essential kitchen, bathroom, and bedroom items for apartments leased or owned by the U.S. Embassy in Rome.

• Supply of pre-assembled household welcome kits.

• Kits must contain essential kitchen, bathroom, and bedroom items.

• The U.S. Government intends to award a single Purchase Order (PO) to the responsible company submitting an acceptable offer.

• Award will be based on initial quotations, but discussions may be held if necessary.

• Quotations must be submitted electronically to RomeGSO-Offers@state.gov.

• Submission deadline: February 5, 2026, at 12:00 PM (noon) local time.

• Submissions must be in MS Office, PDF, or zip formats, not exceeding 25MB per file.

• If file size exceeds 25MB, use separate files (each < 25MB) sent in separate emails.

• SF-18-95a

• Attachment 1, Pricing List

• Representations and Certifications

• Additional information as required in Section D of the solicitation

• Proof of SAM Registration

• Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to offer submission.

• Failure to be registered may result in the offer being considered non-responsible.

• Follow instructions in Section D of the solicitation for completing and submitting the required documents.

• The attached document contains the full solicitation details and forms.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks proposals for pre-assembled household welcome kits for apartments leased or owned by the U.S. Embassy in Rome, Italy. The kits should contain essential kitchen, bathroom, and bedroom items. The estimated quantity is up to 85 kits, with variations for families of 2, 4, and 6 people.

• Pre-assembled household welcome kits.

• Kits must be suitable for families of 2, 4, and 6 people.

• Specific items required include kitchen, bathroom, and bedroom essentials (details in Attachments).

• Offerors must provide samples of selected materials for technical evaluation (Bath towel, Top single bed sheet, Stainless steel pot, Stainless steel frying pan).

• Offerors must provide pictures of all items in their welcome kits, except for samples.

• Offerors must provide evidence of operating an established business with a permanent address and telephone.

• Offerors must provide evidence of a warehouse located within a 2-hour drive from the Embassy compound.

• Offerors must provide evidence of ability to deliver supplies by April 15, 2026.

• Offerors must provide evidence of necessary personnel, equipment, and financial resources.

• Offerors must provide proof of authorization to do business in Italy (e.g., Italian Company Registration Report).

• Offerors must be registered in the SAM database.

• Payment will be made in local currency (Euro).

• VAT will not be reimbursed; contractors shall not include VAT on invoices.

• Quotations must be submitted electronically to RomeGSO-Offers@state.gov.

• Subject line must be: “191T7026Q0005– Supply of pre-assembled household welcome kits in Rome, Italy. + Company Name”.

• Submission deadline: February 5, 2026, by 12:00 noon local time.

• Offer size limit: 25MB. Multiple emails are permitted if necessary. Cloud storage, Dropbox, Google Drive are not accepted.

• Offer must include a completed Standard Form SF-18 and Attachment 1 “Pricing List”.

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Evaluation will consider compliance with RFQ terms, technical information, and contractor responsibility (financial resources, performance ability, integrity, organization, equipment, facilities, and eligibility).

• Offerors must have a warehouse within a 2-hour drive of the Embassy compound.

• Offerors must be authorized to do business in Italy.

• Offerors must be registered in SAM.

• Attachments referenced: Attachment 1 “Pricing List”, Attachment 2 “Work Requirements”, Attachment 3 “Box Sample Picture”.

• Relevant FAR and DOSAR clauses are incorporated by reference and in full text, including cybersecurity and supply chain risk management requirements.