T006--Video Production BPA

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure comprehensive video production support services for the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), through the Institute for Learning, Education and Development (ILEAD). This BPA will provide pre-production, production, and post-production services for various video projects when internal assets are insufficient.

• Services: Includes scriptwriting, producing, directing, videography, audio recording, graphics production, teleprompting, acting, makeup, broadcast engineering, and video editing.

• Production Categories: Live/live-to-tape satellite broadcasts, field-based documentary/news magazine style shoots, conference/training event coverage, and "film-style" shoots.

• Work Distribution: Approximately 40% studio production (ILEAD Studio, St. Louis, MO) and 60% field production nationwide.

• Phases: Services cover pre-production (scripting, budgeting, location scouting, casting), production (on-site shooting, equipment provision if needed), and post-production (editing, graphics, audio mixing, master creation).

• Deliverables: Specific deliverables will be detailed in individual Task Orders. Timely delivery is required, with written notification and commitment for delays.

• Crew Quality: All crew members must be experienced professionals trained in their assigned roles and equipment.

• Quality Control: Contractor must maintain an effective quality control program. Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) with 100% inspection of services.

• Response Time: Return calls or emails within one business day.

• Error Rate: 3 or fewer instances of identified errors/omissions over the BPA lifetime.

• Period: Five (5) years, from June 28, 2026, to June 27, 2031.

• Place: Primarily at the ILEAD Studio in St. Louis, MO, with field production occurring nationwide at VA facilities or other locations.

• Insurance: Contractor shall carry liability insurance per Clause 52.228-5.

• Equipment: Contractor may need to provide video production equipment not supplied by ILEAD, including specific packages for field, mobile switching, audio, and lighting.

• Personnel: Specific labor categories will be defined in Task Orders. Resumes/work samples may be requested.

• Records Management: Contractor must comply with all applicable records management laws and NARA policies. All data created is the property of the U.S. Government.

• Security: Contracted personnel will not access VA information systems and will be escorted if at a VA facility.

• Confidentiality: Strict confidentiality and non-disclosure requirements apply.

• Contract Type: Blanket Purchase Agreement (BPA) for firm-fixed-price task orders. Estimated individual order value up to $100,000; BPA ceiling $1,484,000.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Video Production Support Services, establishing a Blanket Purchase Agreement (BPA) with the Department of Veterans Affairs (VA). The BPA will cover services for the Saint Louis, MO area and nationwide.

• Video Production Services (BPA Ordering CLIN)

• Travel reimbursement in accordance with Federal Travel Regulations.

• Offerors must demonstrate the quality of their work through at least 3 samples of previous freelancer/field crew work (within the last 3 years), evaluated on picture quality, sound quality, camera direction, talent direction, talent performance, editing, and graphics. Website links to samples are required.

• Offerors must demonstrate the ability to provide field video production services nationwide, providing at least 10 examples of fieldwork completed within the last 3 years.

• Offerors must demonstrate staff and business infrastructure for contract administration, including rapid response to task requests, simultaneous scheduling of multiple freelance crews, timely invoicing, prompt subcontractor payment, liability insurance, and workers compensation for freelancers.

• Offerors must demonstrate experience providing studio video production services in St. Louis, MO, with at least 3 examples of related freelance crew member work within the last 3 years.

• Offerors must demonstrate experience locating, auditioning, casting, and paying union and non-union actors nationwide, providing at least 3 related examples of hiring actors for video production shoots in St. Louis, MO and/or nationwide within the last 3 years.

• Offerors must provide quality control procedures for screening and evaluating freelancers/field crews.

• Contract Type: Firm-Fixed Price (FFP) BPA.

• Period of Performance: BPA expires on 06-27-2031. Ordering period runs from BPA award to 06-27-2031.

• Estimated Value: The Government estimates individual BPA Orders may reach $200,000.00 per Order. The authorized Ceiling Limit is $1,511,000.00 over the agreement period.

• CLINs include Video Production Services and Travel for Base Year (2026-2027) and four Option Years (2027-2031).

• Proposals must be submitted electronically via email by May 5, 2026, 1:00 PM EDT.

• Offerors must submit a quote/proposal in four parts: Volume I – Technical, Volume II – Past Performance, Volume III – Price, and Volume IV – Solicitation, Offer and Award Documents and Certifications/Representations.

• Technical Capability will be evaluated as Acceptable or Not Acceptable.

• Past Experience will be evaluated.

• Price will be evaluated based on the total aggregate cost.

• Award will be made to the responsible Offeror whose offer is most advantageous to the Government, considering Technical Capability, Past Experience, and Price.

• Offerors must hold prices firm for 90 calendar days.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• ONLY responses from SBA-certified SDVOSB concerns will be accepted.

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Principal NAICS Code: 512110 - Motion Picture and Video Production.

• Product/Service Code: T006 - Photo/Map/Print/Publication - Film/Video Tape Production.

• The solicitation incorporates FAR clauses by reference, including those related to security prohibitions and exclusions, and VAAR clauses related to SDVOSB set-asides and limitations on subcontracting.

• Attachments include an Updated PWS, Video Production BPA Price List, Task Request, and Limitations on Subcontracting Certificate.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors to be considered for award.

• Services: Offerors must certify they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. This applies to services contracts (except construction).
• General Construction: Offerors must certify they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction: Offerors must certify they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: Offerors agree to provide documents (e.g., invoices, subcontracts) to the VA to demonstrate compliance upon request.

Bidders must complete and submit this certification with their offer. Failure to provide a completed and signed certification will render the offer ineligible for evaluation and award. Understanding these limitations is crucial for proposal preparation and ensuring compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a "Task Request" form for "Video Production Support Service." It is intended to be completed by a contractor to outline specific tasks, deliverables, and associated costs for a particular task order under a broader agreement (likely a Blanket Purchase Agreement - BPA).

• Contractor Name: Field to identify the performing contractor.
• BPA Number: Field to reference the parent Blanket Purchase Agreement.
• Title of Services: Description of the specific video production support being requested.
• Period of Performance: Dates during which the services are to be performed.
• Performance Location: Where the services are to be rendered.
• Scope: A general description of the work to be performed.
• Tasks/Deliverables: A detailed breakdown of specific tasks and the expected outputs or deliverables.
• Labor Category Table: A table to detail personnel, their roles, dates needed, days per task, price per unit, and extended price for each CLIN (Contract Line Item Number).
• TOTAL: Field for the total cost.
• Signature and Date: Contractor's confirmation.

Bidders responding to an opportunity that includes this attachment should use this form to structure their proposals for specific task orders. It guides them on how to detail their proposed services, labor, and pricing in accordance with the government's requirements for this task request. It is crucial for understanding the expected format and content of pricing and task descriptions for this specific service request.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price list for video production services under a Blanket Purchase Agreement (BPA). It details labor categories, estimated rates, and quantities for various roles and services.

• Labor Categories: A comprehensive list of video production roles, including Scriptwriter, Producer/Director, Camera Operators, Editors, Graphic Designers, and more.
• Units: Primarily "Full Day" and "Half Day," with some exceptions like "Per Page" for transcription.
• Quantities: Estimated quantities are provided for each labor category and service across different ordering periods.
• Rates and Costs: Columns for "UNIT RATE" and "TOTAL COST" are present for each ordering period (Base Year through Period Four), though the specific rates and costs are not populated in the provided text.
• Crew/Facility/Equipment Packages: Includes pricing for various production packages (e.g., documentary-style field packages, film-style packages).
• Rental Equipment: Lists individual equipment rentals with associated units and quantities.
• Ordering Period: The total BPA ordering period is from June 28, 2026, to June 27, 2031.
• Overtime: Defines overtime as work exceeding 10 hours per day, requiring prior approval and authorization by a Contracting Officer.

This price list is crucial for bidders to understand the cost structure and expected rates for video production services under the BPA. Bidders will need to use this information to prepare their own pricing proposals or to understand the established rates if they are a potential awardee. The detailed breakdown of labor categories and equipment helps in assessing the scope and potential costs associated with fulfilling future task orders under this BPA.

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure comprehensive video production support services for the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), through the Institute for Learning, Education and Development (ILEAD). This BPA will provide pre-production, production, and post-production video support for various projects, including satellite television and multimedia initiatives, when internal assets are insufficient.

• Services: Includes scriptwriting, producing, directing, videography, audio recording, graphics production, teleprompting, acting, makeup, broadcast engineering, and video editing.

• Production Categories: Live/live-to-tape satellite broadcasts, field-based documentary/news magazine style shoots, conference/training event coverage, and "film-style" shoots.

• Work Locations: Approximately 40% of work will be at the ILEAD Studio in St. Louis, MO; the remaining 60% will be in field locations nationwide.

• Phases: Services cover pre-production (scripting, budgeting, location scouting, casting), production (standard 10-hour days, overtime, equipment provision), and post-production (editing, graphics, color correction, audio mixing, master creation).

• Deliverables: Specific deliverables will be detailed in individual Task Orders. Timely delivery is critical, with written explanations required for any delays.

• All production crew members must be experienced professionals trained in their assigned roles and equipment.

• Contractor must maintain an effective quality control program.

• Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) with 100% inspection of services.

• Response time for calls/emails to ILEAD Executive Producer or COR is within one business day.

• Deliverables are subject to review within 5 business days, with 3 days for contractor revisions.

• Period of Performance: 60 months (June 28, 2026, to June 27, 2031).

• Place of Performance: Primarily ILEAD Studio, St. Louis, MO, and various nationwide VA facilities or other locations.

• Contract Type: Blanket Purchase Agreement (BPA) for firm-fixed-price task orders.

• Equipment: Contractor may need to provide video production equipment not supplied by ILEAD, including specific packages for field production, mobile switching, audio, and lighting.

• Personnel: Resumes and work samples may be requested for evaluation.

• Records Management: Contractor must comply with all applicable records management laws and NARA policies. All data created is the property of the U.S. Government.

• Security: Contracted personnel will not access VA information systems or process sensitive information; they will be escorted if at a VA facility.

• Reporting: Contractor must maintain records of all BPA Delivery/Task Orders and submit monthly reports.

• Travel: Reimbursable per GSA Federal Travel Regulation, only when required by the Government for specific task orders.

• Invoicing: Monthly in arrears via OB10 Tungsten electronic system.

Solicitation / RFP / RFQ

This is a presolicitation notice (RFQ 36C77626Q0178) for a Blanket Purchase Agreement (BPA) for video production support services. The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), through the Institute for Learning, Education and Development (ILEAD), requires these services for its production and delivery service line, which includes video production, live satellite television, and multimedia projects. The BPA will be used when internal VA assets are insufficient to provide the necessary support.

The services encompass pre-production, production, and post-production video support, including satellite television and multimedia projects.

This will be a Blanket Purchase Agreement (BPA).

Vendors must follow the directions within the full RFQ, which can be found via Contract Opportunities using the RFQ number 36C77626Q0178. General questions may be submitted in writing via email to glenn.saddler@va.gov and michelle.rhodes@va.gov. Telephone inquiries will not be accepted.

This solicitation is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VA Acquisition Regulation (VAAR) 819.7006.

• The response date is May 5, 2026, at 13:00 Eastern Time, New York, USA.
• The Contracting Office ZIP Code is 44131.
• The NAICS Code is 512110 (Video Tape and Other Production Activities).
• The Product/Service Code is T006 (Photographic/Image Processing).
• An updated Performance Work Statement (PWS) is attached to this notice.