T006--Video Production BPA

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure comprehensive video production support services for the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), through the Institute for Learning, Education and Development (ILEAD). This support is needed when internal assets are insufficient for pre-production, production, and post-production video services, including satellite television and multimedia projects.

Services encompass a wide range of media production tasks such as scriptwriting, directing, videography, audio recording, graphics production, teleprompting, acting, makeup, broadcast engineering, and video editing. Productions fall into four categories: live satellite broadcasts, field-based documentary/news magazine style shoots, conference/training event coverage, and "film-style" shoots. Work can be studio-based (primarily at ILEAD Studio in St. Louis, MO) or field-based nationwide. Approximately 40% of work is expected in the studio, and 60% in the field.

• All production crew members must be experienced video/TV professionals trained in their assigned equipment.

• Contractor shall carry liability insurance.

• Deliverables must be submitted on time; any delays require a written explanation three days prior to the due date.

• Contractor must obtain necessary consent forms and provide them to the ILEAD Executive Producer.

• Contractor is responsible for providing meals and craft services.

• All footage acquired becomes the property of the VA.

• Contractor must comply with records management obligations and NARA policies.

• Performance will be monitored via a Quality Assurance Surveillance Plan (QASP), with 100% inspection of services.

• Period of Performance: Five (5) years, from June 28, 2026, to June 27, 2031.

• Place of Performance: Primarily at the ILEAD Studio in St. Louis, MO, with services also occurring at other VA facilities or nationwide locations.

• Contractor may need to provide equipment if not supplied by ILEAD, including specialized packages for field production, mobile switching, audio, and lighting.

• Labor categories are detailed, and specific requirements will be identified in task orders. Contractors must identify Service Contract Labor Standards applicability.

• Contractor personnel will not have access to VA information systems or process sensitive information unless escorted.

• Contractor must sign non-disclosure and conflict of interest statements.

• Contractor shall not maintain non-compete agreements that restrict VA's access to services.

Form / Attachment / Pricing Sheet

This document is an equipment list, likely an attachment to a solicitation or statement of work, detailing various items and their model numbers. It appears to be a comprehensive inventory of production equipment.

• Memory Cards: Lists various types and capacities of memory cards from brands like Sony and Lexar, along with compatible camera models.
• Cameras: Includes professional camera bodies from Sony, DJI, and Canon, as well as GoPro models.
• Lenses: Details a wide range of lenses, including specialized cinema lenses from Sony and Angenieux, and standard lenses from Zeiss and Canon.
• Tripods: Lists tripod systems from Sachtler and Benro, along with accessories.
• Monitors: Includes various professional monitors from SmallHD, Atomos, and Sony.
• Sound Equipment: Lists audio mixers, microphones (shotgun, lavalier, boom), and wireless systems from brands like Sound Devices, Schoeps, Sennheiser, and Lectrosonics.
• Teleprompters: Includes teleprompter systems and related accessories.
• Battery Chargers: Lists chargers for various battery types (V-Mount, BP-U, NPF, etc.).
• Batteries: Details V-Mount and other battery types.
• A/V Cables: Lists BNC/SDI, XLR, and Hosa cables.
• Lights: Includes LED panels, light storm LEDs, and other lighting equipment from brands like Litepanels, Aputure, and Arri.
• On-Camera Lights: Lists smaller lighting units.

This list is crucial for bidders to understand the specific types and quantities of equipment that may be required or are currently in use for the opportunity. It can inform decisions about equipment availability, compatibility, and potential procurement needs. Bidders should review this list to ensure they can meet any equipment-related requirements or to assess the existing infrastructure if this is an inventory of current assets.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, "Register of Wage Determinations Under the Service Contract Act." It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific geographic areas.

• Geographic Area: The determination covers specific counties in Illinois (Bond, Calhoun, Clinton, Jersey, Madison, Monroe, St. Clair) and Missouri (Franklin, Jefferson, Lincoln, St. Charles, St. Louis, St. Louis City, Warren).
• Occupational Listings: A comprehensive list of job titles, their corresponding occupation codes, and the minimum hourly wage rate.
• Fringe Benefits: States that fringe benefits required follow the occupational listing. Specific benefits like Health & Welfare, Paid Sick Leave (EO 13706), Vacation, and Holidays are detailed on subsequent pages.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors).
• Footnotes: Indicates specific conditions or exclusions for certain occupations (e.g., Computer Employees, Air Traffic Controllers, Hazardous Pay).

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to non-compliance and potential penalties. The listed rates directly impact the cost proposal and overall bid competitiveness.

Amendment / Modification

This amendment (0002) to Solicitation 36C77626Q0178 for a Video Production BPA extends the Hour & Date for Receipt of Offers to May 11, 2026, 13:00 ET. The primary purpose is to answer vendor questions and provide updated/new attachments.

Key changes include:

• Updated PWS: ATTACHMENT 1 has been revised (Version 1.1, dated 4/23/26).

• New Attachments: ATTACHMENT 5 (Wage Determination) and ATTACHMENT 6 (ILEAD Equipment List) have been added.

• Incorporated FAR Clauses: FAR 52.222-41 (Service Contract Labor Standards) and FAR 52.222-49 (Service Contract Labor Standards – Place of Performance Unknown) have been incorporated.

• PWS (Attachment 1): Updated to reflect correct order limit ($200,000) and agreement ceiling ($1,511,000). Also updated regarding GFE and technical specifications.

• Attachments: New attachments 5 and 6 provide wage determinations and GFE inventory.

• FAR Clauses: 52.222-41 and 52.222-49 are now part of the solicitation.

• Offer Due Date Extended: The deadline for submitting quotes is now Monday, May 11, 2026, at 1:00 PM ET.

• Vendor Questions Answered: The amendment provides answers to vendor questions regarding order limits, ceiling limits, Service Contract Labor Standards (SCLS) wage determinations for St. Louis, MO, Government-Furnished Equipment (GFE) inventory, technical specifications for deliverables, editing platform standards, subcontracting compliance documentation, and insurance requirements.

• New Documentation Required: Offerors must now consider the updated PWS, new attachments, and incorporated FAR clauses when preparing their submissions. Specific attention should be paid to SCLS requirements and providing applicable Wage Determination Occupation Codes.

Form / Attachment / Pricing Sheet

This document is an updated price list for a Video Production Blanket Purchase Agreement (BPA). It details labor categories, crew/facility/equipment packages, and rental equipment with associated unit rates for a five-year ordering period from June 28, 2026, to June 27, 2031.

• Labor Categories: Lists 40 specific roles, from Scriptwriter to Transcriptionist, with columns for Full Day and Half Day rates for each of the five years.
• Crew / Facility / Equipment Packages: Includes 9 packages, such as "1 person Documentary-Style 4K Field Package" and "Avid Non-Linear Editing Facility w/ Editor," with corresponding Full Day and Half Day rates per year.
• Rental Equipment: Details 22 types of equipment, from cameras to lighting kits, with Full Day and Half Day rates per year.
• Rate Definitions: Clarifies that a "Full Day" is 5-10 hours and a "Half Day" is under 5 hours. Overtime rates are 1.5 times the hourly rate and require prior Contracting Officer approval.

This price list is crucial for potential bidders to understand the cost structure for video production services under the BPA. Bidders should review the listed categories, packages, and equipment to determine their pricing strategy and assess the competitiveness of their proposed rates. The document provides the framework for pricing orders placed against the BPA throughout its five-year term.

Amendment / Modification

This amendment (0001) to Solicitation 36C77626Q0178 addresses vendor questions and clarifies key details for the Video Production BPA opportunity.

• Answers Vendor Questions: Provides responses to specific vendor inquiries regarding incumbent contractor, offer due dates, travel expenses, and proposal requirements.

• Clarifies Offer Due Date: Confirms that quotes are due no later than Tuesday, May 5, 2026, at 1:00 PM (Eastern).

• Updates Attachment 2: Replaces the original "ATTACHMENT 2 – VIDEO PRODUCTION BPA Price List – 4.7.26" with an updated version titled "S06 – ATTACHMENT 2 – UPDATED VIDEO PRODUCTION BPA Price List – 4.20.26." This updated attachment removes quantity information, clarifies year information, and cleans up formatting. Vendors are instructed to use this updated version.

• Travel Expense Clarification: Travel expenses will be set on each task order as a not-to-exceed amount and do not need to be estimated for the BPA agreement.

• Resumes Not Required: Volume I's title regarding resumes is a template; resumes are not required for this solicitation.

• Attachment 3 Not Required: Attachment 3 (Task Request) does not need to be completed as part of the proposal; it serves as an example for future task orders.

• Offer Due Date: Clarified to May 5, 2026.

• Attachment 2: Replaced with an updated version (S06 – ATTACHMENT 2 – UPDATED VIDEO PRODUCTION BPA Price List – 4.20.26).

• Volume I Requirements: Clarified that resumes are not required.

• Attachment 3: Clarified that it does not need to be submitted with the proposal.

Vendors must use the updated Attachment 2 for their pricing. The offer due date remains May 5, 2026. Resumes and Attachment 3 are not required.

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure comprehensive video production support services for the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), through the Institute for Learning, Education and Development (ILEAD). This BPA will provide pre-production, production, and post-production services for various video projects when internal assets are insufficient.

• Services: Includes scriptwriting, producing, directing, videography, audio recording, graphics production, teleprompting, acting, makeup, broadcast engineering, and video editing.

• Production Categories: Live/live-to-tape satellite broadcasts, field-based documentary/news magazine style shoots, conference/training event coverage, and "film-style" shoots.

• Work Distribution: Approximately 40% studio production (ILEAD Studio, St. Louis, MO) and 60% field production nationwide.

• Phases: Services cover pre-production (scripting, budgeting, location scouting, casting), production (on-site shooting, equipment provision if needed), and post-production (editing, graphics, audio mixing, master creation).

• Deliverables: Specific deliverables will be detailed in individual Task Orders. Timely delivery is required, with written notification and commitment for delays.

• Crew Quality: All crew members must be experienced professionals trained in their assigned roles and equipment.

• Quality Control: Contractor must maintain an effective quality control program. Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) with 100% inspection of services.

• Response Time: Return calls or emails within one business day.

• Error Rate: 3 or fewer instances of identified errors/omissions over the BPA lifetime.

• Period: Five (5) years, from June 28, 2026, to June 27, 2031.

• Place: Primarily at the ILEAD Studio in St. Louis, MO, with field production occurring nationwide at VA facilities or other locations.

• Insurance: Contractor shall carry liability insurance per Clause 52.228-5.

• Equipment: Contractor may need to provide video production equipment not supplied by ILEAD, including specific packages for field, mobile switching, audio, and lighting.

• Personnel: Specific labor categories will be defined in Task Orders. Resumes/work samples may be requested.

• Records Management: Contractor must comply with all applicable records management laws and NARA policies. All data created is the property of the U.S. Government.

• Security: Contracted personnel will not access VA information systems and will be escorted if at a VA facility.

• Confidentiality: Strict confidentiality and non-disclosure requirements apply.

• Contract Type: Blanket Purchase Agreement (BPA) for firm-fixed-price task orders. Estimated individual order value up to $100,000; BPA ceiling $1,484,000.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Video Production Support Services, establishing a Blanket Purchase Agreement (BPA) with the Department of Veterans Affairs (VA). The BPA will cover services for the Saint Louis, MO area and nationwide.

• Video Production Services (BPA Ordering CLIN)

• Travel reimbursement in accordance with Federal Travel Regulations.

• Offerors must demonstrate the quality of their work through at least 3 samples of previous freelancer/field crew work (within the last 3 years), evaluated on picture quality, sound quality, camera direction, talent direction, talent performance, editing, and graphics. Website links to samples are required.

• Offerors must demonstrate the ability to provide field video production services nationwide, providing at least 10 examples of fieldwork completed within the last 3 years.

• Offerors must demonstrate staff and business infrastructure for contract administration, including rapid response to task requests, simultaneous scheduling of multiple freelance crews, timely invoicing, prompt subcontractor payment, liability insurance, and workers compensation for freelancers.

• Offerors must demonstrate experience providing studio video production services in St. Louis, MO, with at least 3 examples of related freelance crew member work within the last 3 years.

• Offerors must demonstrate experience locating, auditioning, casting, and paying union and non-union actors nationwide, providing at least 3 related examples of hiring actors for video production shoots in St. Louis, MO and/or nationwide within the last 3 years.

• Offerors must provide quality control procedures for screening and evaluating freelancers/field crews.

• Contract Type: Firm-Fixed Price (FFP) BPA.

• Period of Performance: BPA expires on 06-27-2031. Ordering period runs from BPA award to 06-27-2031.

• Estimated Value: The Government estimates individual BPA Orders may reach $200,000.00 per Order. The authorized Ceiling Limit is $1,511,000.00 over the agreement period.

• CLINs include Video Production Services and Travel for Base Year (2026-2027) and four Option Years (2027-2031).

• Proposals must be submitted electronically via email by May 5, 2026, 1:00 PM EDT.

• Offerors must submit a quote/proposal in four parts: Volume I – Technical, Volume II – Past Performance, Volume III – Price, and Volume IV – Solicitation, Offer and Award Documents and Certifications/Representations.

• Technical Capability will be evaluated as Acceptable or Not Acceptable.

• Past Experience will be evaluated.

• Price will be evaluated based on the total aggregate cost.

• Award will be made to the responsible Offeror whose offer is most advantageous to the Government, considering Technical Capability, Past Experience, and Price.

• Offerors must hold prices firm for 90 calendar days.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• ONLY responses from SBA-certified SDVOSB concerns will be accepted.

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Principal NAICS Code: 512110 - Motion Picture and Video Production.

• Product/Service Code: T006 - Photo/Map/Print/Publication - Film/Video Tape Production.

• The solicitation incorporates FAR clauses by reference, including those related to security prohibitions and exclusions, and VAAR clauses related to SDVOSB set-asides and limitations on subcontracting.

• Attachments include an Updated PWS, Video Production BPA Price List, Task Request, and Limitations on Subcontracting Certificate.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors to be considered for award.

• Services: Offerors must certify they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. This applies to services contracts (except construction).
• General Construction: Offerors must certify they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction: Offerors must certify they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: Offerors agree to provide documents (e.g., invoices, subcontracts) to the VA to demonstrate compliance upon request.

Bidders must complete and submit this certification with their offer. Failure to provide a completed and signed certification will render the offer ineligible for evaluation and award. Understanding these limitations is crucial for proposal preparation and ensuring compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a "Task Request" form for "Video Production Support Service." It is intended to be completed by a contractor to outline specific tasks, deliverables, and associated costs for a particular task order under a broader agreement (likely a Blanket Purchase Agreement - BPA).

• Contractor Name: Field to identify the performing contractor.
• BPA Number: Field to reference the parent Blanket Purchase Agreement.
• Title of Services: Description of the specific video production support being requested.
• Period of Performance: Dates during which the services are to be performed.
• Performance Location: Where the services are to be rendered.
• Scope: A general description of the work to be performed.
• Tasks/Deliverables: A detailed breakdown of specific tasks and the expected outputs or deliverables.
• Labor Category Table: A table to detail personnel, their roles, dates needed, days per task, price per unit, and extended price for each CLIN (Contract Line Item Number).
• TOTAL: Field for the total cost.
• Signature and Date: Contractor's confirmation.

Bidders responding to an opportunity that includes this attachment should use this form to structure their proposals for specific task orders. It guides them on how to detail their proposed services, labor, and pricing in accordance with the government's requirements for this task request. It is crucial for understanding the expected format and content of pricing and task descriptions for this specific service request.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price list for video production services under a Blanket Purchase Agreement (BPA). It details labor categories, estimated rates, and quantities for various roles and services.

• Labor Categories: A comprehensive list of video production roles, including Scriptwriter, Producer/Director, Camera Operators, Editors, Graphic Designers, and more.
• Units: Primarily "Full Day" and "Half Day," with some exceptions like "Per Page" for transcription.
• Quantities: Estimated quantities are provided for each labor category and service across different ordering periods.
• Rates and Costs: Columns for "UNIT RATE" and "TOTAL COST" are present for each ordering period (Base Year through Period Four), though the specific rates and costs are not populated in the provided text.
• Crew/Facility/Equipment Packages: Includes pricing for various production packages (e.g., documentary-style field packages, film-style packages).
• Rental Equipment: Lists individual equipment rentals with associated units and quantities.
• Ordering Period: The total BPA ordering period is from June 28, 2026, to June 27, 2031.
• Overtime: Defines overtime as work exceeding 10 hours per day, requiring prior approval and authorization by a Contracting Officer.

This price list is crucial for bidders to understand the cost structure and expected rates for video production services under the BPA. Bidders will need to use this information to prepare their own pricing proposals or to understand the established rates if they are a potential awardee. The detailed breakdown of labor categories and equipment helps in assessing the scope and potential costs associated with fulfilling future task orders under this BPA.

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure comprehensive video production support services for the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), through the Institute for Learning, Education and Development (ILEAD). This BPA will provide pre-production, production, and post-production video support for various projects, including satellite television and multimedia initiatives, when internal assets are insufficient.

• Services: Includes scriptwriting, producing, directing, videography, audio recording, graphics production, teleprompting, acting, makeup, broadcast engineering, and video editing.

• Production Categories: Live/live-to-tape satellite broadcasts, field-based documentary/news magazine style shoots, conference/training event coverage, and "film-style" shoots.

• Work Locations: Approximately 40% of work will be at the ILEAD Studio in St. Louis, MO; the remaining 60% will be in field locations nationwide.

• Phases: Services cover pre-production (scripting, budgeting, location scouting, casting), production (standard 10-hour days, overtime, equipment provision), and post-production (editing, graphics, color correction, audio mixing, master creation).

• Deliverables: Specific deliverables will be detailed in individual Task Orders. Timely delivery is critical, with written explanations required for any delays.

• All production crew members must be experienced professionals trained in their assigned roles and equipment.

• Contractor must maintain an effective quality control program.

• Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) with 100% inspection of services.

• Response time for calls/emails to ILEAD Executive Producer or COR is within one business day.

• Deliverables are subject to review within 5 business days, with 3 days for contractor revisions.

• Period of Performance: 60 months (June 28, 2026, to June 27, 2031).

• Place of Performance: Primarily ILEAD Studio, St. Louis, MO, and various nationwide VA facilities or other locations.

• Contract Type: Blanket Purchase Agreement (BPA) for firm-fixed-price task orders.

• Equipment: Contractor may need to provide video production equipment not supplied by ILEAD, including specific packages for field production, mobile switching, audio, and lighting.

• Personnel: Resumes and work samples may be requested for evaluation.

• Records Management: Contractor must comply with all applicable records management laws and NARA policies. All data created is the property of the U.S. Government.

• Security: Contracted personnel will not access VA information systems or process sensitive information; they will be escorted if at a VA facility.

• Reporting: Contractor must maintain records of all BPA Delivery/Task Orders and submit monthly reports.

• Travel: Reimbursable per GSA Federal Travel Regulation, only when required by the Government for specific task orders.

• Invoicing: Monthly in arrears via OB10 Tungsten electronic system.

Solicitation / RFP / RFQ

This is a presolicitation notice (RFQ 36C77626Q0178) for a Blanket Purchase Agreement (BPA) for video production support services. The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), through the Institute for Learning, Education and Development (ILEAD), requires these services for its production and delivery service line, which includes video production, live satellite television, and multimedia projects. The BPA will be used when internal VA assets are insufficient to provide the necessary support.

The services encompass pre-production, production, and post-production video support, including satellite television and multimedia projects.

This will be a Blanket Purchase Agreement (BPA).

Vendors must follow the directions within the full RFQ, which can be found via Contract Opportunities using the RFQ number 36C77626Q0178. General questions may be submitted in writing via email to glenn.saddler@va.gov and michelle.rhodes@va.gov. Telephone inquiries will not be accepted.

This solicitation is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VA Acquisition Regulation (VAAR) 819.7006.

• The response date is May 5, 2026, at 13:00 Eastern Time, New York, USA.
• The Contracting Office ZIP Code is 44131.
• The NAICS Code is 512110 (Video Tape and Other Production Activities).
• The Product/Service Code is T006 (Photographic/Image Processing).
• An updated Performance Work Statement (PWS) is attached to this notice.