Temporary Supply Technicians VA Loma Linda Healthcare System

Amendment / Modification

This amendment serves as a Questions & Answers (Q&A) document to address vendor inquiries regarding the solicitation.

• Shifts and Hours: Clarifies that the general 8:00 am to 4:30 pm language does not apply. The contract specifies three shifts: Day (6:30 am - 3:00 pm), Swing (3:00 pm - 11:30 pm), and Graveyard (11:00 pm - 7:30 am). Staffing is expected for all shifts. Holidays and overtime require advance approval via a signed modification.
• Weekends: No weekend work is required; work is Monday through Friday only.
• CLIN Unit: 'EA' refers to each technician needed for the stated shift.
• Onboarding: Background checks, fingerprinting, PIV, and other VA onboarding steps are required and will be discussed upon award.
• Reporting: No templates are provided for weekly inventory activity reports or monthly status reports. No specific metrics/KPIs are required beyond narrative reporting.
• Absence Coverage: Same-day coverage is required for technician absences before the start of the shift.
• Site Visit: No site visit will be conducted before award.
• Incumbent: There is no incumbent; the procurement is due to staffing shortages.
• Resumes: Resumes are not required at proposal submission but will be reviewed. Background on previous logistics duties is helpful.
• Evaluation: Final award will consider communication skills and adaptability.
• Transition Period: A transition period will be adjusted after award to accommodate onboarding.
• Proposal Format: Technical proposals should be a separate document, limited to 15 pages, and minimize company name mentions for blind evaluation. A consolidated proposal is also recommended.
• Minimum Requirements: Technicians need a high school diploma, ability to read/write, practical knowledge of supply management, and the ability to lift up to 40 pounds.
• Historical Data: No historical data on workload, supply volume, or labor utilization is available.
• Work Hours: Each position is estimated at 40 hours per week.
• Uniform: A uniform is required and supplied by the contractor (gray polo shirt, black cargo pants, black shoes).
• Driving: No driving of government vehicles will be required.
• "Other Duties": Duties fall within the scope of a Supply Technician (GS-3/GS-4) and relate to supply chain management.
• Shift Changes: Technician shift hours are fixed and cannot be changed without a signed modification.

The due date for proposals remains unchanged: March 16th, 2026, at 11:00 am MDT. Offerors must acknowledge receipt of this amendment.

Solicitation / RFP / RFQ

This solicitation is for temporary supply technicians to support the Logistics Service at the VA Loma Linda Healthcare System (VALLHCS). The contract aims to mitigate risks to patient care and ensure compliance with staffing regulations due to a staff shortage.

• Provide seven (7) Temporary Supply Technicians.

• Technicians will assist in the management and distribution of supplies and materials.

• Tasks include maintaining stock, delivering supplies, preparing specialty carts, supporting inventories, and receiving/storing materials.

• Technicians will NOT have access to the computer system for charge-outs, cycle counts, or inventory adjustments.

• Qualifications include practical knowledge of supply management, ability to lift up to 40 pounds, and a valid driver's license may be required.

• Technicians must adhere to VHA policies, SOPs, and Joint Commission standards.

• Deliverables include timely and accurate distribution of supplies, maintenance of stock levels and cleanliness, and weekly reports on inventory activities.

• A monthly status report detailing activities, issues, and resolutions is required.

• An initial site visit upon contract award and a follow-up visit approximately six months later are required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base contract period is April 1, 2026, to March 31, 2027.

• Estimated Value: Not explicitly stated, but NAICS code 561320 (Temporary Help Services) has a size standard of $34 Million.

• Shifts: Five (5) technicians on day shift (6:30 AM - 3:00 PM), one (1) on swing shift (3:00 PM - 11:30 PM), and one (1) on graveyard shift (11:00 PM - 7:30 AM).

• Proposals are due by March 16, 2026, at 11:00 AM MST.

• Questions must be submitted by March 9, 2026, at 11:00 AM MDT via email.

• Offers must be submitted on SF 1449 or letterhead stationery.

• Evaluation criteria are not detailed in this section, but include technical description, warranty, price, discount terms, representations and certifications, and past performance.

• This acquisition is a Small Business Set-Aside.

• NAICS Code: 561320 (Temporary Help Services).

• Size Standard: $34 Million.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-5.

• Supplemental insurance requirements are detailed, including Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability ($200,000 per person).

• Limitations on subcontracting apply, with a 50% limit for services for firms that are not certified SDVOSBs or VOSBs.

• Security requirements (C&A) do not apply.