Tools and Parts Attendants

Questions & Answers / Clarifications

This document provides a response to a bidder's question regarding the contract status for the opportunity FA857126Q0035.

• Question: Is this a brand-new contract, or is there an incumbent performing these services? If not brand new, please provide the current/previous contract number.
• Answer: This is a follow-on service to contract FA8571-21-D-0009.

This clarification indicates that the opportunity is a follow-on contract, which may be relevant for bidders assessing their experience and competitive landscape.

Solicitation / RFP / RFQ

This document, "Clauses and Provisions FA857126Q0035.pdf," is a compilation of clauses and provisions incorporated by reference into a solicitation. It does not contain the full solicitation text but rather lists numerous FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses that will apply to any resulting contract.

• Prohibitions and Restrictions: Includes clauses related to requirements for former DoD officials, whistleblower rights, acquisition of covered defense telecommunications equipment/services, contracting with entities requiring internal confidentiality agreements, and prohibitions related to business operations in specific regions (e.g., Maduro Regime, Xinjiang Uyghur Autonomous Region).
• Representations and Certifications: Mandates offerors to provide information on various aspects, including:
  • Small business status (small business, small disadvantaged business, WOSB, EDWOSB, SDVOSB, HUBZone).
  • Ownership or control of the offeror.
  • Delinquent tax liability or felony convictions.
  • Use of covered telecommunications equipment or services (per Section 889).
  • Buy American Act and Trade Agreements Act compliance.
  • Affirmative action compliance.
  • Payments to influence federal transactions.
• Contract Administration and Payment: Clauses cover electronic submission of payment requests and receiving reports via Wide Area WorkFlow (WAWF), and general contract terms and conditions.
• Other Requirements: Includes clauses on environmental considerations, labor standards, and information regarding responsibility matters.

This document is critical for potential bidders as it outlines the mandatory legal, regulatory, and contractual requirements that will govern any contract awarded under this solicitation. Bidders must review these clauses to understand their obligations and ensure their proposals and business practices comply with all applicable regulations, including those related to small business status, supply chain security, and ethical conduct. Failure to address these incorporated clauses could impact proposal eligibility or contract award.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing labor and technical services to maintain tools and parts, and manage materials for the Master Tool Crib and Satellite Tool Cribs supporting the 402d Maintenance Support Group (MXSG) at Robins Air Force Base, Georgia.

• Labor Categories: Requires Tool & Parts Attendants (10 FTEs) and a Supervisor (1 FTE), with government equivalents provided (WG-6904-06 and NH-0301-03 respectively).

• Tool Services: Includes storing, issuing, managing, and disposing of common hand tools using the Facilities and Equipment Maintenance System (FEMS).

• Specific Duties: Performing receipt and storage of materials, inspecting incoming shipments, managing storage space, supporting inventories, operating tracking equipment, inspecting returned items, performing minor tool repair, and processing toolboxes.

• Toolbox Production: Maintain a 90% monthly average completion rate for assigned tasks with no quality defects, including laser-cutting foam inserts, issuing tools, marking containers, removing lasered numbers, performing minor repairs on toolboxes and pneumatic tools, and quality checking toolboxes.

• Contractor Supervisor: Responsible for tracking time, delegating assignments, authorizing time off, and resolving disciplinary issues.

• Staffing: Must maintain 80% staffing per month, with vacancies filled within 90 calendar days.

• Toolbox Production: 90% monthly average completion with no quality defects.

• Staffing: Positions staffed no less than 80% of the time each month.

• Place of Performance: Warner Robins Air Logistic Complex, buildings 301 and 321 at Robins Air Force Base, Georgia.

• Work Hours: Normally 6:00 am to 2:45 pm (EST), Monday through Friday, with potential adjustments by the Government with 48-hour notice.

• Phase-In Period: Begins 14 days prior to contract award.

• Government Surveillance: Government has the right to inspect and test services.

• Training: Contractor personnel may be required to attend various training sessions (e.g., corrosion control, safety, tool control, EMS, EnMS). Initial EMS and EnMS Awareness Training is mandatory for all personnel.

• Driving Privileges: Personnel operating vehicles on the Flight Line must have a valid driver's license, vehicle insurance, and obtain an AF Form 483.

• Government Furnished Property (GFP): None specified.

• Government Representatives: Primary and Alternate points of contact are listed.

• Contractor Program Manager: Required, with contact information to be provided within 5 days of award.

• Non-Personal Services: Contract is for non-personal services.

• Compliance: Adherence to established policies, operating instructions, and regulations including environmental, health, safety, security, housekeeping, tool control, and Foreign Object Damage (FOD) prevention.

• Key Control: Ensure issued keys are not lost or misused.

• User Manuals: Available for Air Force service requirements.

• Security: Personnel, information, system, facility, and international security requirements must be met. No security clearance is required, but COMSEC protocols must be followed. Access to Government Systems requires CAC.

• Operations Security (OPSEC): Must comply with OPSEC requirements.

• Supply Chain Risk Management: Implement risk management procedures.

• Contractor Identification: Visible identification required at all times on Robins AFB.

• Contractor Vehicle Entry: Must comply with local procedures.

• Agency Affirmative Procurement: 100% of EPA-designated and USDA-designated products must meet standards unless exceptions apply.

• Base Support: Government will furnish incidental property (cubicle, desk, computer, etc.) and shared tools/equipment.

• Manpower Reporting: Contractor must report labor hours via SAM.gov.

• Invoice/Payment: Submit via PIEE/WAWF.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing a specific data item (A/B/C/D/E002) for the "MXSG Tool and Parts Attendants" system, specifically related to the "Energy Management System - EnMS" (Block 3). It outlines the requirements for a "STATUS REPORT" as per PWS Paragraph 4.21.2.

• Data Item Number: A/B/C/D/E002
• Title: STATUS REPORT
• Subtitle: Energy Management System - EnMS
• Contract Reference: PWS Para 4.21.2
• Submission Frequency: ASREQ (As Required)
• Submission Date: See Block 16
• Distribution: 1 copy of the Final report.

This CDRL specifies the requirement for a Status Report related to the Energy Management System (EnMS). Bidders must note that due to WR-ALC's ISO 500001 certification, all contractors are subject to EnMS requirements. Contractor personnel performing work on Robins AFB must complete initial EnMS training. The prime contractor is responsible for ensuring all subcontractors, vendors, and employees complete this training prior to beginning work on Robins AFB. This CDRL is critical for understanding reporting obligations and compliance requirements related to energy management on the installation.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for various data deliverables, including their format, content, and delivery schedule.

• Contract Line Item Number (CLIN): 0003
• System/Item: MXSG Tool and Parts Attendants
• Data Item Description (DID): PWS 4.3.21
• Title: Safety Plan
• Delivery Information: The Safety Plan is to be delivered to the "WE WILL SE (Safety Office)".
• Submission: The draft Safety Plan is due 10 working days after Government (WR-ALC/SE) acceptance of draft. Final version required 10 working days after Government (WR-ALC/SE) acceptance of draft.
• Remarks: The CDRL includes specific instructions for the review and approval of the Safety Plan, emphasizing that the Government will not approve the draft if it is not in the specified format. It also notes that the contractor should not expect Government approval within 5 working days of submission.

This CDRL details a specific deliverable, the "Safety Plan," required under contract line item 0003 for the "MXSG Tool and Parts Attendants" system. Bidders need to understand the requirements for preparing, submitting, and obtaining approval for this Safety Plan as part of their overall contract performance. The document specifies the format, content (via DID PWS 4.3.21), and submission timelines, which are crucial for proposal planning and cost estimation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services to provide Tools and Parts Attendants, as described in the Performance Work Statement (PWS). This announcement constitutes the only notice, and quotes are being requested. A written solicitation will not be issued. The acquisition is being solicited as an 8(a) Small Business Set-Aside.

• Provide Tools and Parts Attendants services.

• Services are to be performed in accordance with the attached Performance Work Statement (PWS), dated 08 Oct 2025.

• Specific requirements include Full Time Equivalents (FTEs) for the services, as detailed in CLINs 0001 and 0002.

• Contract Data Requirements (CDRLs) include Status Reports (EMS Training, EnMS Training), Safety Plan, and ACCIDENT/INCIDENT REPORT.

• Items provided must comply with FAR Subpart 25.1 Buy American-Supplies or be from partnering countries per FAR Subpart 25.4 Trade Agreements.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base Period (01 June 2026 – 31 May 2027) through Option Year 4 (01 June 2030 – 31 May 2031).

• Place of Performance: Robins Air Force Base, Georgia, Buildings 301 and 321.

• FOB: Destination.

• Estimated Value: NAICS Code 561210, with a size standard of $45 million.

• Questions Deadline: 30 JAN 2026, 11:00am EST.

• Quotes Due: 06 FEB 2026, 11:00am EST.

• Submission Method: Email quotes to the Contract Specialist or Contracting Officer. Facsimile (fax) quotes will not be accepted.

• Evaluation: The Government intends to award a contract to the responsible offeror whose offer conforming to the solicitation is the lowest price.

• Quote Validity: Quotes shall be valid for 30 days after the solicitation response due date.

• 8(a) Small Business Set-Aside.

• NAICS Code: 561210, All Other Miscellaneous General Purpose Machinery Manufacturing, size standard $45 million.

• Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications.

• Prospective vendors must provide documentation demonstrating adequate financial resources.

• Attachments include PWS, Wage Determination, Clauses and Provisions, and Appendix C.

• Exhibits include DD Form 1423, Contract Data Requirements List (CDRL).

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for the "ACCIDENT/INCIDENT REPORT" data item (Data Item No. A/B/C/D/E). It specifies the requirements for reporting accidents or incidents related to the "MXSG Tool and Parts Attendants" contract.

• Data Item Title: ACCIDENT/INCIDENT REPORT
• Contract Reference: PWS Para 4.23
• Requiring Office: WR-ALC/SE (Safety Office)
• Reporting Requirements: The contractor must notify the Robins AFB Safety Office telephonically within four (4) hours of any mishaps or incidents involving damage to DoD property or employee injuries. A follow-up electronic notification is required within three calendar days.
• Information to be Provided: The notification must include contract details, date/time/location of the incident, a narrative, cause (if known), estimated cost of repair, impound authority, involved equipment/personnel, and corrective actions.
• Submission: The first submission is required "ASREQ" (as required), with subsequent submissions as specified in Block 16.
• Distribution: Specific distribution details are provided for the WR-ALC/SE office, including workflow, address, and points of contact (POCs) for Government, CSMO, and Contracting Officer.

This CDRL outlines a critical reporting requirement for any contractor performing work under this contract. Bidders should understand the detailed procedures and timelines for reporting accidents and incidents, as failure to comply could have contractual implications. It also provides contact information for relevant government personnel.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the specific data requirements, including their titles, subtitles, and associated contract references.

• Data Item Number: A/B/C/D/E001
• Title: STATUS REPORT
• Subtitle: Environmental Management System - EMS
• Contract Reference: PWS Para 4.20.3
• Frequency: ASREQ (As Required)
• Submission: Draft and Final copies are required.
• Remarks: All contractor personnel working on Robins AFB must complete initial EMS Awareness Training. Notification of completion must be sent to the Contracting Officer (CO) and CSMO POCs. Failure to provide documentation may result in contract termination.
• Key Personnel Contacts: Lists Government POCs for Environmental Management, Primary and Alternate Govt POCs, CSMO Primary and Alternate POCs, and the Contracting Officer.

This CDRL highlights a specific data deliverable (Status Report on EMS) required from the contractor. Bidders should note the requirement for EMS Awareness Training for all personnel on Robins AFB, as failure to comply can lead to contract termination. The contact information provided is for key government personnel related to the contract.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations in a specific geographic area (Georgia Counties of Houston, Peach) for contracts subject to the Service Contract Act.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and details on Health & Welfare benefits, Vacation, and Holidays.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified area. It directly impacts the pricing of proposals and ensures compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all applicable occupations.

Form / Attachment / Pricing Sheet

This document, Appendix C, outlines the Industrial Safety and Health Requirements for the "Replace Paint Roll-up Door" opportunity (BAF# 78192). It details the mandatory safety and health standards and programs that contractors must adhere to throughout the contract performance period. The document serves as a critical component of the overall contract, ensuring a safe working environment and compliance with federal, state, and Air Force regulations.

• Instructions: Contractors must submit a detailed Safety and Health Plan addressing items in Parts II and III. Referencing existing company procedures is insufficient; they must be attached.
• Environmental, Safety, and Occupational Health (ESOH): Emphasizes contractor responsibility for compliance with all applicable laws and standards, including OSHA.
• Voluntary Protection Programs (VPP): Contractors are required to familiarize themselves with VPP requirements.
• Contractor Employees: Outlines contractor obligations for employee safety, hazard communication, and compliance with stringent requirements.
• Inspections: Details Air Force's right to inspect contractor workplaces and the process for addressing unsafe conditions.
• Mishap Notification: Specifies procedures and required information for reporting mishaps and incidents.
• Impoundment Procedures: Requires contractors to establish written impoundment procedures as part of their Safety and Health Plan.
• Contractor Safety and Health Program: Mandates the establishment of a program managed by a designated Safety and Health Manager, with a detailed Safety and Health Plan that must be accepted prior to work commencement.
• Part III: Lists numerous specific safety and health areas that must be addressed in the contractor's Safety Plan, including but not limited to:
  • Pedestrian Crosswalks and Motor Vehicles
  • Foreign Object Damage (FOD) Awareness
  • Protective Barriers/Warning Signs
  • Walking – Working Surfaces
  • Excavations
  • Scaffolding
  • Powered Platforms, Manlifts and Vehicle-Mounted Work Platforms
  • Aerial Lifts Equipment
  • Personal Protective Equipment for Aerial Lift Devices
  • General Fall Protection
  • Cranes, Derricks, Hoists, Elevators, and Conveyors
  • Hazardous Materials
  • Compressed Gas and Compressed Air Equipment
  • Materials Handling and Storage
  • Hazardous Waste Operations
  • Personal Protective Equipment
  • Respiratory Protection Program Elements
  • Confined Space Program Elements
  • Welding, Cutting and Brazing
  • Electrical
  • Hazardous Energy Control Program (Lockout-Tagout)
  • Machinery and Machine Guarding
  • Hand and Portable Powered Tools
  • Toxic and Hazardous Substances
  • Hazardous Communications
  • Demolition
  • Heat Stress
  • General Environmental Controls
  • Hearing Conservation Program Elements
  • Medical and First Aid
  • Grounding, Bonding of Aircraft & Avionics Equipment
  • Batteries
  • Handling, Storage, & Use of Flammable/Combustible Liquids
  • System Modification-Which Alters Form, Fit or Function
  • Soldering
  • Housekeeping
  • Electronic/Electrostatic Discharge Sensitive Components
  • Liquid Gaseous Oxygen/Cryogenics
  • Work Stands/Platforms
  • Severe Weather Plan
  • Fire Protection for Facilities
  • Explosive Safety Requirements
  • Airfield Criteria
  • Airfield Rescue & Firefighting Capabilities
  • Acceptance/Functional Check Flight & Maintenance Operation Checks
  • Contractors Flight & Ground Operations
  • Lawn/Ground Services
• Part IV: Lists applicable references and contact information for Air Force Civil Engineering Center (AFCEC) Engineering Technical Letters (ETLs).

This document is crucial for bidders as it defines the comprehensive safety and health requirements that will be contractually binding. Bidders must carefully review these requirements to ensure they can comply and to accurately estimate the resources needed for safety management. The Safety and Health Plan, as detailed in this appendix, will be a key deliverable and a critical factor in contract performance and oversight.