Tree Removal Services IDIQ

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for tree removal, stump grinding, and tree trimming/pruning on Fort Jackson, SC, in response to weather events, hazards, or damaged trees.

• Cutting down all identified trees.

• Removing trees and grinding stumps to 4-6 inches below ground level.

• Trimming/pruning trees by removing dead, diseased, broken, and crossing branches using the "drop crotch" method, ensuring no stubs over one inch remain and live branches are maintained for natural shape.

• Removing all trees and organic debris, transporting them to the Fort Jackson Mulch Site.

• Responding to routine calls within 24 hours, Monday-Friday.

• Controlling street closings and notifying relevant authorities.

• Response to service calls within 24 hours.

• No debris remaining on site after tree removal, other than small fragments.

• Stumps ground to 4-6 inches below ground level, with chips removed and holes backfilled.

• Trees pruned according to specified methods, maintaining natural shape and removing specified branches.

• 100% compliance with performance standards.

• Period of Performance: One (1) Base Year (12 months) and four (4) 12-month option years, starting March 15, 2026, through March 14, 2031.

• Place of Performance: Fort Jackson, SC.

• Contract Type: IDIQ Contract with five option periods.

• Quality Control: Contractor must develop and maintain a quality control program and submit a Quality Control Plan within 30 days of award.

• Safety: Contractor must comply with AR 385-10, ANSI Standard Z-133.1, and develop a safety plan, including a Job Hazard Analysis (JHA).

• Personnel: Contractor personnel must have a base background check and qualify for a contractor card for access to Fort Jackson. Key personnel (Contract Manager and alternate) must be designated and available during business hours.

• Training: Employees must complete Antiterrorism Level 1 training and iWATCH training.

• Vetting: Contractor employees must undergo vetting and obtain badges for access to Fort Jackson, following the Fort Jackson Contractor Vetting Policy.

• Government Furnished Property: Controlled access and use of the Fort Jackson Mulch Site will be provided.

• Contractor Furnished Items: Contractor provides all personnel, equipment, supplies, transportation, fuels, and communication equipment.

• Reporting: Daily progress reports are required.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: W9124C26RA001) for Tree Removal Services. The acquisition is set aside for Small Business, with a North American Industry Classification Standard (NAICS) code of 561730 and a size standard of $9,500,000.00.

The solicitation details various tree removal services, including:

• Tree Removal by diameter (e.g., 10" DBH and below, 10.1" to 18" DBH, etc.)
• Stump Grinding
• Tree trimming/pruning

These services are to be performed at Fort Jackson, SC.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ) with Firm Fixed Priced (FFP) CLINs.

• Period of Performance: The base period is from March 16, 2026, to March 15, 2027. Multiple option periods extend through March 15, 2031.

• Offer Due Date: February 23, 2026, at 02:00 PM.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Technical (Experience and Capability), Past Performance, and Cost/Price.

• Proposals must clearly address all requirements and include a detailed price breakdown.

• This acquisition is set aside for Small Business.

• Offerors must meet the requirements for Technical Experience and Capability, and provide relevant Past Performance information.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, labor standards, and representations and certifications.

• Offerors must complete representations and certifications electronically via SAM.gov.

• The point of contact for inquiries is Jonathan Chatman (jonathan.f.chatman.civ@army.mil).

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price list for tree removal and related services. It outlines the CLINs (Contract Line Item Numbers), descriptions of services, quantities, units, and fields for unit price and total amount for a base year and five option years.

• Base Year and Option Years (1-4): The structure is repeated for each contract year.
• CLINs: Specific line items for tree removal based on Diameter at Breast Height (DBH) ranges (10" and below, 10.1"-18", 18.1"-26", 26.1"-32", 32.1" and above), stump grinding, and tree trimming/pruning by the hour.
• Quantities: Specified quantities for each CLIN (e.g., 30 each for smaller trees, 400 hours for trimming).
• Pricing Fields: Includes columns for 'Unit Price Per' and 'Total Amount' which are intended to be filled in by the bidder.

This pricing sheet is critical for bidders to understand the structure of potential contract line items and to prepare their price proposals. Bidders must fill in the unit prices for each CLIN, which will then be used to calculate the total amounts and overall contract value. The quantities provided indicate the expected scale of services for each year.

Amendment / Modification

This document is an addendum to FAR clause 52.228-5, "Insurance – Work on a Government Installation." It specifies the required kinds and minimum amounts of insurance for this contract.

• Workmen's Compensation: Amount required by the State, including for Occupational Disease Insurance.
• Employer's Liability Insurance: Minimum of $100,000.00.
• Comprehensive General Liability Insurance for Bodily Injury: Minimum of $500,000.00 per occurrence.
• Comprehensive Automobile Liability: Minimum of $200,000.00 per person, $500,000.00 per occurrence for Bodily Injury, and $20,000.00 per occurrence for Property Damage.
• Medical Liability Insurance: Minimum of $1,000,000.00 per occurrence / $3,000,000.00 in the aggregate.
• General Liability Insurance: Coverage on a comprehensive form is required with a minimum of $500,000.00 per occurrence for bodily injury and $50,000 per occurrence for property damage. Deductibles must not exceed (i) $10,000 per person or $25,000 per occurrence for bodily injury, or (ii) $10,000 for property damage.

Bidders must ensure their insurance coverage meets or exceeds these specified minimums. This information is critical for proposal preparation and contract award.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division "Register of Wage Determinations under the Service Contract Act." It provides the minimum wage rates and fringe benefits required for various occupations on federal contracts subject to the Service Contract Act.

• Lists specific occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates required fringe benefits.
• Includes notes on Executive Orders 14026 and 13658, which set minimum wage rates for federal contractors.
• Details specific requirements for paid sick leave, vacation, and holidays.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing a federal contract. Bidders must ensure their proposed wages and benefits meet or exceed the rates specified in this determination for all covered employees. Failure to comply can lead to penalties. It helps in accurately estimating labor costs for proposals and ensuring compliance with labor laws.