USCG Base Portsmouth Concrete Sinker Removal & Recycling

Amendment / Modification

This document contains responses to questions posed by potential bidders regarding the Combined Synopsis/Solicitation (71105PR260000041).

Key clarifications include:

• The requirement is for a brand-new contract, not an extension or replacement of an incumbent contract.
• An estimated 40-50 concrete sinkers of various sizes and weights are expected for removal.
• There is no designated pricing template or form for submissions.
• The project requires approximately 228 tons of concrete removal, with an estimated 20-22 tons per truck. Vendors are strongly encouraged to conduct a site visit to confirm quantities, as this is an estimate.
• The timeline for concrete removal is detailed in the Statement of Work (SOW).

This amendment clarifies information related to the overall contract, estimated quantities, pricing, and timeline, referencing the SOW for specific details.

Vendors should note the confirmation of a new requirement, the estimated quantities and tonnage, the absence of a specific pricing form, and the guidance to consult the SOW for timeline details when preparing their proposals.

Amendment / Modification

• This amendment provides a revised Attachment 1 - Statement of Work (SOW).

• Attachment 1 - Statement of Work (SOW)

• The document does not explicitly state if proposal deadlines, requirements, or evaluation factors were modified. However, it is an amendment to a Request for Quotation (RFQ), indicating potential changes to the original solicitation that bidders should review.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and dispose of concrete sinkers from the pier at USCG Base Portsmouth.

• Inspect sinkers on the pier to determine removal requirements.

• Load concrete sinkers onto trucks using a provided crane (operated by Base Portsmouth personnel). Each load should be 20-22 tons.

• Transport sinkers to a designated recycling facility for disposal (e.g., Dunn Concrete Recycling or Military Highway Recycling).

• The sinkers may contain metal bail and could be considered "dirty concrete"; contractors should conduct a site visit to confirm details.

• All work must comply with applicable local, state, and federal environmental regulations.

• Dispose of unused materials/debris offsite according to regulations.

• Work commencement is required within 4 days of the Notice to Proceed.

• The entire work must be completed and ready for use within 8 days after contract award.

• Location: USCG Base Portsmouth, 4000 Coast Guard Blvd, Portsmouth VA 23703.

• Site Visit: Strongly encouraged for bidders to verify quantities before submitting bids. Arrangements must be made with BMC Troy Sulfridge.

• Personnel Identification: A detailed list of all employees (including SSN, DOB, etc.) must be provided to the QAE Representative 5 days prior to commencing work. Contractor vehicles must display the contractor's name.

• Safety Requirements: Adherence to OSHA regulations (29 CFR 1910 and 1926 series) is mandatory. Contractor safety programs require review by the Base Safety Officer. Specific notifications are required for activities that could cause fire/explosion or impact fire suppression systems. Permits (Confined Space Entry, Hot Work, Dig Chits) may be required and must be coordinated with the Base Safety Officer. Lock Out/Tag Out procedures require coordination with the Facilities Division.

• Environmental Protection Requirements: Adherence to EPA regulations (40 CFR series) is mandatory. Written environmental management and pollution prevention programs require review by the Environmental Protection Specialist. Notification is required for activities that could cause permit violations. Hazardous materials must be disposed of by the contractor according to regulations.

• Clean Up: All trash and debris must be removed daily, leaving the job site clean and neat.

• Work Outside Regular Hours: Requires written request and approval from the Contracting Officer's QAE Representative.

• Contractor Personnel: Must be experienced and supervised by experienced personnel. Workmanship must meet best standard practices.

• QAE Representative: BOSN Joshua Motta is the designated QAE representative. Points of Contact are BMC Troy Sulfridge and BOSN Motta.

• Oral Modification: No oral statement can modify the contract terms.

Solicitation / RFP / RFQ

This document contains Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions applicable to commercial products and services. It includes deviations effective November 28, 2025, and Federal Acquisition Circular 2025-06 effective October 1, 2025. The document outlines standard terms and conditions for government contracts, including definitions, inspection/acceptance, assignment, changes, disputes, excusable delays, invoicing, payment terms, risk of loss, taxes, termination clauses (convenience and cause), title, warranty, limitation of liability, compliance with laws, order of precedence, and unauthorized obligations.

• FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services: Details general contract terms.

• FAR 52.204-13 System for Award Management Maintenance: Requires active SAM registration throughout contract performance.

• FAR 52.219-6 Notice of Total Small Business Set-Aside: Indicates the solicitation is set aside for small businesses.

• FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies: Addresses child labor laws and cooperation with investigations.

• FAR 52.222-42 Statement of Equivalent Rates for Federal Hires: Provides wage and fringe benefit information for service employees.

• HSAR 3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items: Incorporates HSAR clauses by reference.

• FAR 52.216-1 Type of Contract: Contemplates award of a FIRM-FIXED-PRICE contract.

• Invoice Instructions: Specifies submission of invoices through the Invoice Processing Platform (IPP).

• Contract Type: Firm-Fixed-Price.

• FAR 52.212-1 Instructions to Offerors: Requires submission of signed offers including solicitation number, offeror information, UEI, and technical approach demonstrating ability to meet SOW requirements.

• FAR 52.212-2 Evaluation—Commercial Products and Commercial Services: States that quotations will be evaluated on Technical Capability and Price, with award to the lowest priced technically acceptable quote.

• FAR 52.219-6 Notice of Total Small Business Set-Aside: Offers are solicited only from small business concerns and will be rejected if received from non-small businesses.

• Attachments: Includes Statement of Work, Department of Labor Wage Determination, and Department of Labor Poster.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and dispose of concrete sinkers from the pier at USCG Base Portsmouth.

• Inspect sinkers on the pier to determine truckload requirements for removal.

• Load concrete sinkers onto trucks using a provided crane operated by Base Portsmouth personnel (each load estimated at 20-22 tons).

• Transport concrete sinkers to a designated recycling facility for disposal (e.g., Dunn Concrete Recycling or Military Highway Recycling).

• All work must comply with applicable local, state, and federal environmental regulations.

• Dispose of unused materials/debris offsite in accordance with all federal, state, and local regulations.

• All profits generated from the recycling of concrete materials must be reported and remitted to the Government.

• Commencement: No later than 4 days after notice to proceed.

• Completion: Entire work ready for use by 8 days after contract award.

• Location: USCG Base Portsmouth, 4000 Coast Guard Blvd, Portsmouth VA 23703.

• Site Visit: Strongly encouraged for bidders to verify quantities. Arrangements to be made with BMC Troy Sulfridge.

• Personnel and Vehicle Identification: Contractor must provide a detailed list of employees (full name, DOB, place of birth, current address, last 4 of SSN) to the QAE Representative five days prior to commencing work. Contractor vehicles must be clearly marked and in good repair, with valid state license plates and safety inspection stickers.

• Safety Requirements: Adherence to OSHA regulations (29 CFR 1910 & 1926). Written safety programs to be reviewed by the Base Safety Officer. Specific notifications required for activities that could cause fire/explosion. Confined space entry, hot work, and dig permits required. Lock Out/Tag Out coordination with facilities is mandatory.

• Environmental Protection Requirements: Adherence to EPA regulations (40 CFR series). Environmental management and pollution prevention programs to be reviewed by the Environmental Protection Specialist. Written notification required for activities that could cause permit violations. Material Safety Data Sheets, permits, and notices of intent must be provided. Hazardous materials used by the contractor must be disposed of by the contractor in accordance with federal, state, and local guidelines.

• Workmanship: Must be accomplished with best standard practices by experienced personnel and supervised by experienced personnel, satisfactory to the Contracting Officer.

• Clean Up: All trash and debris must be removed daily, leaving the job site clean and neat.

• Work Outside Regular Hours: Requires written request to the Contracting Officer's QAE Representative for approval.

• Upon Completion: Contact the Contracting Officer's QAE Representative to arrange for inspection/acceptance.

• Site Visit & General Inquiries: BMC Troy Sulfridge at (765) 586-3541.

• Designated Contracting Officer's QA Evaluator (QAE) Representative: BOSN Joshua Motta at (757) 788-1895.

• Environmental Protection Specialist: Larry (Scott) Fisher at larry.s.fisher@uscg.mil.

• Base Safety Officer: Kelvin Smith at (757) 218-2451.

• Fire Marshal: DC1 Rene Pena at (520) 954-9538.

Form / Attachment / Pricing Sheet

This document is a poster titled "EMPLOYEE RIGHTS ON GOVERNMENT CONTRACTS." It informs employees working on government contracts about their rights under the Service Contract Act (SCA) and the Public Contracts Act (PCA).

• Minimum Wages: Employees must be paid at least the federal minimum wage, with potential higher rates for SCA contracts based on wage determinations.
• Fringe Benefits: SCA wage determinations may require fringe benefits; PCA contracts do not.
• Overtime Pay: Employees must be paid 1.5 times their basic rate for hours worked over 40 in a week, with some exceptions.
• Child Labor: No person under 16 may be employed on a PCA contract.
• Safety & Health: Work must be performed under sanitary and safe conditions, not hazardous to employee health and safety.
• Enforcement: Information on contacting the Wage and Hour Division (WHD) and the Occupational Safety and Health Administration (OSHA) for complaints or information is provided.

Bidders should be aware of these employee rights and labor standards as they will apply to any personnel performing work under a government contract. This poster outlines the minimum legal requirements for wages, overtime, child labor, and safety that must be adhered to, which can impact labor costs and operational planning.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (Wage Determination No.: 2015-4341, Revision No.: 32) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. Bidders must use this document to ensure compliance with labor wage laws for covered service contracts.

• Geographic Area: North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York.
• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupational codes, and their minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates per hour, per week, and per month.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) to covered contracts, outlining requirements for paid sick leave and minimum hourly wages.
• Conformance Process: Details the procedure for contractors to request additional classifications and wage rates if a required occupation is not listed in the determination.

This document is critical for bidders to understand the labor costs associated with performing the contract. It dictates the minimum wages and benefits that must be paid to service employees working on the contract, directly impacting proposal pricing and overall cost management. Failure to comply can result in penalties. Bidders must ensure their proposed wages meet or exceed these requirements.