USDB & MWJRCF Fire Inspection/ Hood Cleanings-Amend 02

Solicitation

This solicitation, identified by Solicitation Number W91QF426QA0110002, is a Request for Quote (RFQ) for Fire Suppression Systems Inspection, Maintenance, and DFAC Inspection & Hood Cleanings at the USDB and MWJRCF facilities. The acquisition is set aside for Small Business.

• Fire Suppression Systems Inspection: Conducted on separate days from hood cleanings, occurring between 0800-1600 on weekdays. USDB has 6 systems with 17 heads; MWJRCF has 5 systems with 11 heads.

• DFAC Inspection & Hood Cleanings: Scheduled for 01 APR - 30 APR 2026, with night work only (9pm - 3am weekdays). USDB has 6 hoods; MWJRCF has 5 hoods.

• Fire Extinguisher Inspection / Maintenance:

  • USDB: Includes annual inspections for ABC 2.5 lb and 10lb extinguishers, 6-year maintenance for ABC 10lb, and annual/5-year maintenance for Class K extinguishers.
  • MWJRCF: Includes annual inspections for ABC 2.5 lb extinguishers, 6-year maintenance for ABC 2.5 lb, annual inspections/maintenance for ABC 10lb, and annual/5-year maintenance for Class K extinguishers.

• Period of Performance: Varies by item, generally from April 2026 to September 2026.

• Pricing Arrangement: Firm Fixed Price for all listed items.

• NAICS Code: 561210 (Facilities Support Services)

• Size Standard: USD 47,000,000.00

• Offer Due Date: 26 MAR 2026, 01:00 PM.

• Submission: Quotes must be submitted per price schedule. Multiple awards will not be made. Proposals covering less than all items/quantities will be rejected.

• Evaluation: The acquisition will be awarded using Simplified Acquisition Procedures, based on a Lowest Priced Technically Acceptable (LPTA) proposal. Technical proposals will be evaluated on an Acceptable/Unacceptable basis. Pricing will be evaluated for fair and reasonable pricing.

• Quote Validity: Must be valid for at least ninety (90) calendar days.

• This acquisition is a Small Business set-aside.

• Offerors must be registered in SAM.gov.

• Contractors must comply with installation access and force protection measures.

• Invoicing and payments will be processed via Wide Area WorkFlow (WAWF).

• Specific instructions regarding site access, personnel vetting, contraband, and work hours are detailed within the solicitation.

Amendment / Modification

This amendment modifies the solicitation W91QF426QA011, originally dated 06 FEB 2026. Key changes include:

• Response Due Date: Extended from 10 Mar 2026 to 26 Mar 2026.

• CLIN 0001 (Fire Suppression Systems Inspection): The period of performance is updated from 16 Mar 2026 to 31 Mar 2026, to 01 Apr 2026 to 30 Apr 2026. The description of the inspection is updated to reflect the number of fire suppression heads at USDB (17) and MWJRCF (11).

• CLIN 0002 (Fire Suppression Systems Inspection): The period of performance is updated from 16 Mar 2026 to 30 Apr 2026, to 01 Apr 2026 to 30 Apr 2026. The description of the inspection is updated to reflect the number of fire suppression heads at USDB (17) and MWJRCF (11).

• CLIN 0003 (USDB/MWJRC DFAC Inspection & Hood Cleanings): The period of performance is updated from 16 Mar 2026 to 30 Apr 2026, to 01 Apr 2026 to 30 Apr 2026. The delivery period start date is updated from 16 Mar 2026 to 01 Apr 2026.

• CLIN 0004 (USDB Fire Extinguisher Inspection / Maintenance): The period of performance is updated from 16 Mar 2026 to 30 Apr 2026, to 01 Apr 2026 to 30 Apr 2026. The quantities for ABC 10lb annual inspections/maintenance and Class K annual inspection maintenance have been adjusted. The delivery period start date is updated from 16 Mar 2026 to 01 Apr 2026.

• CLIN 0005 (MWJRCF Fire Extinguisher Inspection / Maintenance): The period of performance is updated from 16 Mar 2026 to 30 Apr 2026, to 01 Apr 2026 to 30 Apr 2026. The delivery period start date is updated from 16 Mar 2026 to 01 Apr 2026.

• Solicitation Response Due Date

• CLINs 0001, 0002, 0003, 0004, and 0005, including their descriptions, periods of performance, and delivery information.

• List of Contract Documents, Exhibits, or Attachments: The SOO - ACB Inspection Maintenance Fire System has been updated and is now 3 pages. The previous version was deleted.

• The proposal submission deadline has been extended to 26 Mar 2026.

• Bidders should review the updated CLIN descriptions and periods of performance for accuracy in their proposals.

Statement of Objectives (SOO)

This document outlines the requirements for non-personal services for the inspection and maintenance of the Army Corrections Brigade (ACB) Fire Suppression Systems, Dining Facility (DFAC) Hood Cleaning, and Fire Extinguisher Inspection/Maintenance at Fort Leavenworth, KS.

• Inspection and maintenance of ACB Fire Suppression Systems.

• DFAC Hood Cleaning.

• Fire Extinguisher inspection and maintenance.

• Period of Performance: Starts April 1, 2026, and completes by September 30, 2026, after award.

• Place of Performance: United States Disciplinary Barracks (USDB) and Midwest Joint Regional Correctional Facility (MWJRCF), Fort Leavenworth, Kansas.

• Task 1: Fire Suppression Systems Inspection (Bi-annual): Service conducted in March/April and August/September. Inspections occur weekdays between 0800-1600. USDB has 6 systems (17 heads); MWJRCF has 5 systems (11 heads). Contractor background checks and escort by Fire Marshals are required.

• Task 2: USDB/MWJRCF DFAC Inspection and Hood Cleanings: Hood cleaning service between 2000-0200 (4-7 hours). Work includes roof and interior DFAC areas. Coordination of cleaning chemicals/equipment is required. Contractor background checks and escort by Fire Marshals are required. USDB has 6 hoods; MWJRCF has 5 hoods.

• Task 3: Fire Extinguisher for USDB: Includes annual inspections and maintenance for various sizes (2.5 lb, 10lb) and types (ABC, Class K).

• Task 4: Fire Extinguisher for MWJRCF: Includes annual inspections and maintenance for various sizes (2.5 lb, 10lb) and types (ABC, Class K).

• Contractor background checks are required for access to Post/USDB/MWJRCF.

• Contractors must not have felonies.

• Contractors will be escorted by Fire Marshals for inspections.

• Late delivery notification procedures are outlined.

• Default acceptance policy is defined.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for non-personal services for the inspection and maintenance of the Army Corrections Brigade (ACB) Fire Suppression Systems, Dining Facility (DFAC) Hood Cleaning, and Fire Extinguisher Inspection/Maintenance at Fort Leavenworth, KS.

• Fire Suppression Systems Inspection: Bi-annual inspections for 6 systems at USDB and 5 systems at MWJRCF. Services to be conducted in February/March and August/September, between 0800-1600 on weekdays. Inspections will be coordinated with Facility Fire Marshals.

• DFAC Hood Cleaning: Services for 6 hoods at USDB and 5 hoods at MWJRCF. Work will occur between 2100-0300 (4-7 hours) on the roof and inside the DFAC. Cleaning chemicals and equipment coordination required.

• Fire Extinguisher Inspection/Maintenance:

  • USDB: Includes 2 ABC 2.5lb (annual), 39 ABC 10lb (annual/maintenance), 31 ABC 10lb (6-year service), 2 Class K (annual), and 2 Class K (5-year).
  • MWJRCF: Includes 2 ABC 2.5lb (annual), 1 ABC 2.5lb (6-year), 69 ABC 10lb (annual/maintenance), 1 Class K (annual), and 1 Class K (5-year).

• Period: Starts upon award, with completion no later than September 30, 2026. Specific task order periods are noted, e.g., March 16 - April 30, 2026.

• Place: United States Disciplinary Barracks (USDB) and Midwest Joint Regional Correctional Facility (MWJRCF), Fort Leavenworth, Kansas.

• Contractor Background Check: Required for Post/USDB/MWJRCF access; individuals with felonies are not permitted.

• Coordination: Building access and cleaning chemicals/equipment require coordination with ACB COR and Point of Contact.

• Escorts: Contractors will be escorted by Fire Marshals for inspections.

• Night Work: DFAC Hood Cleaning is scheduled for night work (9pm-3am weekdays).

• Delivery/Acceptance: Contractors must notify COR of any late deliveries. Default acceptance occurs if no written notice of non-conformity is received within 10 business days.

Solicitation / RFP / RFQ

This is an amended combined synopsis/solicitation (Request for Quote - RFQ) for commercial items related to Fire Inspection/Hood Cleanings at the USDB & MWJRCF facilities. This announcement constitutes the only solicitation, and proposals are being requested.

The solicitation outlines several contract line items (CLINs) for services including:

• Fire Suppression Systems Inspection (March 2026 and September 2026)

• DFAC Inspection & Hood Cleanings (Night Work Only, March-April 2026)

• Fire Extinguisher Inspection / Maintenance (March-April 2026) for both USDB and MWJRCF facilities.

• NAICS Code: 561210 - Facilities Support Services, with a size standard of $47,000,000.00.

• PSC Code: S202 - Housekeeping-Fire Protection.

• Contract Type: Firm Fixed Price for all listed items.

• Period of Performance: Varies by CLIN, generally between March 2026 and September 2026.

• Submission: Offers must be submitted as a quote valid for at least ninety (90) calendar days.

• Evaluation: The acquisition will be awarded using Simplified Acquisition Procedures, prioritizing the Lowest Priced Technically Acceptable (LPTA) Proposal. Proposals must cover all items and quantities to be considered responsive.

• Key Deadlines:

  • Site Visit: Wednesday, February 26, 2026, at 1:30 PM CST.
  • Questions due NLT Wednesday, March 04, 2026, at 1:30 PM CST.

• This requirement is advertised as a "Total Small Business Set-Aside."

• Offerors must be registered on the System for Award Management (SAM.gov) prior to proposal submission.

• The document incorporates FAR clauses effective as of January 23, 2026.

• Specific instructions are provided regarding access to Fort Leavenworth installation, force protection measures, and conduct of employees on-site.

• Payment and invoicing will be processed through the Wide Area WorkFlow (WAWF) system.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5105, Revision No. 27) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in specific geographic areas.

• Geographic Area: Kansas (Johnson, Leavenworth, Linn, Miami, Wyandotte counties) and Missouri (Bates, Caldwell, Cass, Clay, Clinton, Jackson, Lafayette, Platte, Ray counties).
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits and paid sick leave (EO 13706) are provided.
• Executive Orders: Notes the applicability of Executive Order 13658 (minimum wage for federal contractors) and Executive Order 13706 (paid sick leave).
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates if a required occupation is not listed.

This wage determination is crucial for bidders to accurately estimate labor costs for their proposals. It dictates the minimum wages and benefits that must be paid to employees working on a federal contract covered by the Service Contract Act within the specified geographic areas. Bidders must ensure their proposed labor rates meet or exceed these minimums to be compliant.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the USDB & MWJRCF Fire Inspection/ Hood Cleanings opportunity.

• Fire Suppression Systems: The systems are dry chemical ANSUL, not sprinklers, and are present in both facilities.

• Kitchen Hoods: The scope includes both inspection and cleaning.

• Pricing Schedule: The updated format includes a CLIN price breakout, implying fire extinguisher inspections should be priced within the existing CLINs.

• Site Visit: A site visit is scheduled for Wednesday, 26 February 2026, at 1:30 PM CST at MICC - Fort Leavenworth, 535 Kearny Avenue, Building 338, Fort Leavenworth, KS 66027-1391.

• Questions regarding the scope of work and pricing are clarified.

• A specific date and time for a site visit are provided.

• The deadline for submitting further questions after the site visit is Wednesday, 04 March 2026, at 1:30 PM CST, to CPT Jazmin Burns via email (jazmin.burns.mil@army.mil).

• Bidders are advised to allow extra time for processing through the Post Visitor's Center for the site visit.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial items, specifically for fire inspection and hood cleanings at the USDB (United States Disciplinary Barracks) and MWJRCF (Military Working Dog and Junior Ranger Correctional Facility). This announcement serves as the only solicitation; no separate written solicitation will be issued.

• USDB Hood Cleaning: To be completed by March 31, 2026. Work will occur between 2100-0300, estimated 4-7 hours. Work includes roof and DFAC (Dining Facility) areas. Cleaning chemicals/equipment coordination with COR required. Contractor background check for access is mandatory; no felonies allowed. USDB has 6 hoods.

• MWJRCF Hood Cleaning: To be completed by March 31, 2026. Work will occur between 2100-0300, estimated 4-7 hours. Work includes roof and DFAC areas. Cleaning chemicals/equipment coordination with COR required. Contractor background check for access is mandatory; no felonies allowed. MWJRCF has 5 hoods.

• General Requirements: Work at both USDB and MWJRCF. Adherence to fire safety rules and regulations is mandatory. Contractor background checks are required for access to USDB/MWJRCF.

• Contract Type: Firm Fixed Price.

• Period of Performance: March 3, 2026, to March 31, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code (561790 - Other Services to Buildings and Dwellings) has a size standard of USD 9,000,000.00.

• Submission: Proposals must be submitted per price schedule. Quotes covering less than all items/quantities will be rejected. A single Government Point of Contact is required.

• Evaluation: Award will be made to the lowest priced technically acceptable (LPTA) proposal. Technical proposals will be evaluated on an Acceptable/Unacceptable basis against PWS requirements. Past performance of similar nature (up to three awards) is required. SAM registration must be current.

• Key Deadlines:

  • Proposal submission deadline: Not explicitly stated, but quotes must be valid for at least 90 calendar days.
  • Hood Cleaning Completion: March 31, 2026.

• Total Small Business Set-Aside.

• NAICS Code: 561790 - Other Services to Buildings and Dwellings.

• PSC Code: S202 - Housekeeping-Fire Protection.

• Registration: Offerors must be registered on the System for Award Management (SAM.gov) prior to proposal submission.

• Detailed instructions regarding access to Fort Leavenworth, force protection measures, and work at ACB facilities are provided, including contraband lists and security procedures.

• Payment instructions via Wide Area WorkFlow (WAWF) are detailed, including required document types and routing data.

• Various FAR and DFARS clauses are incorporated by reference and in full text.

Statement of Work (SOW) / Performance Work Statement (PWS)

To outline the requirements for fire extinguisher and wet chemical fire suppression system services, as well as DFAC hood cleanings for the USDB and MWJRCF facilities.

Fire Extinguisher Services:

• Annual inspections and maintenance for various types of fire extinguishers at USDB and MWJRCF.
• 6-year maintenance service for specific extinguisher types.

Fire Suppression Systems:

• Bi-annual inspections for fire suppression systems at both facilities.
• Service to be conducted in February/March and August/September, on separate days from hood cleanings.
• Inspections to occur weekdays between 0800 and 1600, with specific timeframes for each facility.

DFAC Hood Cleanings:

• Hood cleaning services for USDB and MWJRCF.

• Work to be conducted between 2100 and 0300.

• Cleaning will occur on the roof and inside the DFAC.

• Not explicitly detailed, but implies adherence to inspection schedules and service requirements.

• Services to be performed at both the USDB and MWJRCF facilities.

• Specific timing for fire suppression system inspections (Feb/Mar and Aug/Sep) and hood cleanings (2100-0300).

• Contractor equipment for cleaning must be coordinated with the COR.

• Contractor background checks are required for access to Post/USDB/MWJRCF; individuals with felonies will not be permitted.

• Contractors will be escorted by Fire Marshals for inspections.

• Work will be conducted at both the USDB and MWJRCF.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5105, Revision No. 27) for the Service Contract Act, effective December 3, 2025. It lists prevailing wage rates and fringe benefits for various occupations in Kansas (Johnson, Leavenworth, Linn, Miami, Wyandotte counties) and Missouri (Bates, Caldwell, Cass, Clay, Clinton, Jackson, Lafayette, Platte, Ray counties).

This wage determination is crucial for any bidder on a federal contract that falls under the Service Contract Act within the specified geographic areas. It outlines the minimum hourly wage rates and required fringe benefits for different job classifications that must be paid to employees performing work on the contract. Bidders must use this information to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, hazardous pay differentials, uniform allowances, and the process for requesting additional classifications if needed.