V225--ELP Wheelchair Transportation Services I 60-month

Solicitation / RFP / RFQ

This solicitation is for Wheelchair Transportation Services for the Amarillo VA Health Care System. The contract will be a 60-month Indefinite Delivery Contract (IDC).

• Provision of wheelchair transportation services.

• Contract Type: Indefinite Delivery Contract (IDC)

• Period of Performance: 60 months

• Response Date/Time/Zone: 01-19-2026 10:00am CENTRAL TIME, CHICAGO, USA

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Solicitation Number: 36C25726R0001

• NAICS Code: 485991 (Specialty Passenger Automobile Transportation)

• Product Service Code: V225

• Contracting Office ZIP Code: 78240

• Place of Performance: Amarillo VA Health Care System, Amarillo, Texas 79106

• Point of Contact: Mariangie Rios Vazquez, Contract Specialist (mariangie.riosvazquez@va.gov, 210-996-8816). CC: Astrid.mckinney@va.gov on all correspondence.

Amendment / Modification

This amendment corrects the "Description" section of solicitation notice 36C25726R0001. The original description contained language pertaining to a sources sought notice, which has been removed. The description will be updated to reflect solicitation language.

• "Description" section of solicitation notice 36C25726R0001.

• The offer due date remains unchanged: January 19, 2026, at 10:00 AM CST.

Other / Unclassified

This document is a Sources Sought Notice (SSN) issued by the Department of Veterans Affairs, Network Contracting Office 17, for Wheelchair Transportation Services. It is for market research purposes only and is not a solicitation for proposals. The notice aims to identify potential qualified sources for services primarily in the El Paso, Texas area and its Community-Based Outpatient Clinics (CBOCs), serving Veterans in Hudspeth, Dona Ana, Alamogordo, Presidio, Culberson, and El Paso counties.

Potential bidders interested in providing wheelchair transportation services are encouraged to respond. This notice seeks information on potential sources and their size classifications relative to NAICS code 485991 (size standard $19M). Responses will help the government determine acquisition strategies, including potential set-asides. Interested parties should complete and submit the attached "36C25726R0001 Sources Sought Questionnaire" via email to Astrid McKinney (astrid.mckinney@va.gov) by the response date of January 19, 2026, 10:00 AM Central Time. A draft Performance Work Statement (PWS) is attached for review. The solicitation number is 36C25726R0001, and the set-aside is SDVOSBC.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD) for the Service Contract Act (SCA), specifically Wage Determination No.: 2015-5805, Revision No.: 27, dated 07/08/2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under federal contracts in Culberson County, Texas.

This wage determination is crucial for bidders to understand the labor costs associated with performing services under a federal contract in the specified geographic area. It outlines:

• Minimum Wage Rates: Specifies hourly rates for numerous occupations, ranging from administrative support to technical roles.
• Executive Order Minimums: Details minimum wage requirements under Executive Order 14026 ($17.75/hour for contracts entered into or extended after January 30, 2022) and Executive Order 13658 ($13.30/hour for contracts awarded between January 1, 2015, and January 29, 2022, without subsequent extension).
• Fringe Benefits: Mandates specific health and welfare benefits ($5.55/hour or $5.09/hour under EO 13706) and paid sick leave (1 hour per 30 hours worked, up to 56 hours annually, under EO 13706).
• Vacation and Holidays: Stipulates vacation accrual (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Hazardous Pay: Outlines differential pay for working with ordnance and explosives (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Details requirements for furnishing and maintaining uniforms, including reimbursement rates ($3.35/week).
• Conformance Process: Explains the procedure (Standard Form 1444) for classifying and determining wages for occupations not listed in the determination.

Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5229, Revision No. 27) applicable to contracts in El Paso and Hudspeth Counties, Texas, under the Service Contract Act (SCA). It outlines the minimum wage rates and fringe benefits required for various occupations. The determination specifies rates based on Executive Orders 14026 and 13658, with different minimums depending on the contract award or renewal date. It also details required fringe benefits, including health and welfare, and paid sick leave under Executive Order 13706.

This wage determination is crucial for bidders as it establishes the minimum labor costs for covered employees on federal contracts in the specified geographic area. Bidders must incorporate these wage and fringe benefit rates into their proposals to ensure compliance with the Service Contract Act. Key details include:

• Minimum Wage Rates: Specific hourly rates for numerous occupations are listed.
• Executive Order Applicability: Clarifies minimum wage requirements under EO 14026 ($17.75/hour) and EO 13658 ($13.30/hour) based on contract dates.
• Fringe Benefits: Mandates Health & Welfare benefits ($5.55/hour or $5.09/hour under EO 13706) and paid sick leave (1 hour per 30 hours worked, up to 56 hours annually).
• Vacation & Holidays: Outlines requirements for paid vacation (based on years of service) and a minimum of eleven paid holidays.
• Hazardous Pay: Details differentials for working with ordnance and explosives.
• Uniform Allowance: Specifies requirements for providing or reimbursing uniform costs and maintenance.
• Conformance Process: Provides guidance on how to classify and determine wages for occupations not explicitly listed in the determination using Standard Form 1444 (SF-1444).

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD) for contracts subject to the Service Contract Act (SCA) in El Paso and Hudspeth Counties, Texas. It outlines the minimum wage rates and fringe benefits required for various occupations. The determination is revised periodically, with the latest revision noted.

This wage determination is critical for bidders responding to solicitations that incorporate Service Contract Act requirements. It establishes the minimum hourly wage rates and fringe benefits that must be paid to service employees performing work under the contract. Bidders must ensure their proposed pricing accounts for these mandated rates and benefits to be compliant. Key details include:

• Applicable Executive Orders: Specifies minimum wage rates under Executive Order 14026 ($17.75/hour for contracts on or after Jan 30, 2022) and Executive Order 13658 ($13.30/hour for contracts awarded between Jan 1, 2015, and Jan 29, 2022, without renewal after Jan 30, 2022).
• Occupational Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, from administrative support to technical roles.
• Fringe Benefits: Mandates Health & Welfare benefits ($5.55/hour or $222.00/week) and Paid Sick Leave (1 hour per 30 hours worked, up to 56 hours annually, under EO 13706).
• Vacation and Holidays: Outlines requirements for paid vacation (2 weeks after 1 year, 3 after 5, 4 after 15) and a minimum of eleven paid holidays.
• Hazardous Pay: Details differential pay rates (8% or 4%) for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for providing or reimbursing uniform costs and maintenance.
• Conformance Process: Explains the procedure (using Standard Form 1444) for classifying and determining wage rates for occupations not listed in the determination.

Form / Attachment / Pricing Sheet

This document is a vendor questionnaire designed to gather specific information from potential bidders regarding their ability to meet the requirements outlined in the Performance Work Statement (PWS).

• Vendor Approach: Detailed description of the vendor's approach to technical factors as they relate to the PWS.
• Compliance: Evidence of federal, state, and local compliance, including driver requirements, licensing, registration, and safety standards.
• Plans: Submission of a Quality Control Plan, Contingency Plan, and Dispatch Procedures.
• PWS Compliance: Indication of whether the vendor is unable to meet any area/standard/specification within the PWS. All areas must be addressed and the page number where each factor is addressed must be included.
• FAR Clause: VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION certification is required.

Bidders must complete this questionnaire thoroughly and include it in their quotation package. It directly assesses their technical capability and compliance with PWS requirements, which will likely be a significant factor in the evaluation process. Failure to address all required elements may impact their submission.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD Otero 15-5455 Rev. 28) issued under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific counties of New Mexico (Chaves, Eddy, Lincoln, Otero).

This wage determination is crucial for bidders to understand the labor costs associated with the opportunity. It outlines:

• Minimum Wage Rates: Lists specific hourly rates for numerous occupations, ranging from administrative support to technical and transportation roles.
• Executive Order Minimums: Details the applicable minimum wage rates under Executive Order 14026 ($17.75/hour for contracts entered into or extended on or after January 30, 2022) and Executive Order 13658 ($13.30/hour for contracts awarded between January 1, 2015, and January 29, 2022, without subsequent extension).
• Fringe Benefits: Specifies required health and welfare benefits ($5.55/hour or $5.09/hour under EO 13706) and paid sick leave (1 hour per 30 hours worked, up to 56 hours annually, under EO 13706).
• Vacation and Holidays: Outlines provisions for paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Hazardous Pay: Details applicable differentials for work involving ordnance and explosives (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Specifies requirements for furnishing and maintaining uniforms, including reimbursement rates if applicable.
• Conformance Process: Explains the procedure (Standard Form 1444) for classifying and determining wage rates for occupations not listed in the determination.

Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide contracted non-emergent wheelchair transportation services for the El Paso VA Medical Center (EPVAHCS), its associated Community-Based Outpatient Clinics (CBOCs), and affiliated healthcare clinics, available 24/7.

• Provide non-emergent wheelchair transportation services on an as-needed basis.

• Transport patients, their luggage (up to 20 lbs), medical records, and medications.

• Ensure contractor personnel are courteous, professional, and meet all qualification standards.

• Drivers must possess valid driver's licenses and meet experience requirements.

• Personnel are subject to background investigations (Special Agreement Checks - SAC).

• Provide a tuberculosis (TB) exposure control policy and ensure personnel are TB tested.

• Vehicles must meet all federal, state, and local regulations, be safe, comfortable, and equipped with a first aid kit.

• Contractor personnel must wear company-branded uniforms with name tags/badges.

• Utilize VetRide or VA-approved transportation software for trip requests, responses, and claims submission.

• Invoices must be submitted via HCFA 1500 within 30 calendar days of service.

• Transport patients with COVID-19 or similar infectious diseases, adhering to VA/CDC guidance.

• Scheduled patient pick-ups must not deviate more than 15 minutes past the scheduled time (97% AQL).

• Notification of accidents/safety problems within 1 hour by phone, followed by a written report the next business day (97% AQL).

• Monthly invoices must be accurate and complete (95% AQL).

• Response times for unscheduled add-ons: within 30 minutes for EPVAHCS pick-ups, and dispatch within 30 minutes for non-EPVAHCS pick-ups.

• Ordering period: 60 months from the effective date.

• Place of Performance: Variable within Texas and New Mexico, including EPVAHCS, CBOCs, other VA locations, non-VA medical facilities, community care facilities, veteran residences, and local airports.

• Contractor must maintain a Quality Control Plan (QCP).

• Personnel security requirements include background investigations and favorable adjudication.

• Adherence to HIPAA and strict confidentiality of patient information is mandatory.

• Compliance with all Federal, State, and local regulations, including no-smoking policies.

• Provide evidence of required insurance, including Workers' Compensation and Medical Liabilities Insurance.

• All contractor personnel must complete annual VHA training (Compliance, Privacy, Cyber Security).

• Contractor must register with CPARS if contract value exceeds $1,000,000.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD) for Dona Ana County, New Mexico, specifically Wage Determination No.: 2015-5447, Revision No.: 26. It outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA) for contracts performed in this area.

Key information includes:

• Executive Order Minimum Wage Rates: Details minimum hourly rates applicable based on contract award or renewal dates (EO 14026: $17.75/hour, EO 13658: $13.30/hour for 2025).
• Occupational Wage Rates: A comprehensive list of occupations with corresponding minimum hourly wage rates and required fringe benefits.
• Fringe Benefits: Specifies Health & Welfare ($5.55/hour or $5.09/hour under EO 13706) and Paid Sick Leave (1 hour per 30 hours worked, up to 56 hours annually, under EO 13706).
• Vacation and Holidays: Outlines provisions for paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Special Pay Differentials: Includes hazardous duty pay (8% or 4%) and night/Sunday pay for specific roles like Air Traffic Controllers and Weather Observers.
• Uniform Allowance: Details requirements for furnishing and maintaining uniforms, including reimbursement rates.
• Conformance Process: Explains the procedure (Standard Form 1444) for classifying and determining wage rates for occupations not listed in the determination.

This wage determination is crucial for bidders responding to solicitations that require services in Dona Ana County, New Mexico, and are subject to the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals for covered occupations, including base wages, fringe benefits, paid sick leave, vacation, and holidays. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document outlines the required format and content for bidder quotes. It specifies the information necessary for effective evaluation and substantiation of claims, emphasizing that quotes should not merely restate requirements but provide a rationale for meeting them.

• Submission Format: Quotes must be on company letterhead.
• Required Information:
  • Offeror's name, address, and telephone number
  • Unit price and overall total price
  • Any discount terms
  • CAGE code
  • UEI number
  • Business size
• Representations and Certifications: If not completed electronically in SAM, bidders must complete paragraphs (c) through (o) of provision 52.212-3.
• Company Information Fields:
  • Business Name
  • Address
  • SAM UEID
  • SAM Registration Expiration Date
  • Socioeconomic Status (Small Business, SDB, HUBZone, Woman-Owned SB, SDVOSB, 8(a), EDWOSB, Other)
  • Point of Contact Name/Phone Number
  • Point of Contact Email
  • TAX ID #

Failure to provide all requested information may result in the quote being deemed nonresponsive. Bidders must ensure their quote includes all specified details and that company information and certifications are current and accurately reflected.

Solicitation / RFP / RFQ

This solicitation is for Non-Emergent Wheelchair Transportation Services for the El Paso VA Medical Center (EPVAHCS) and its associated Community-Based Outpatient Clinics (CBOCs). The contractor will provide vehicles, personnel, management, supplies, and equipment for 24/7 non-emergent wheelchair transportation services, including weekends and holidays. The government intends to award a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract, with estimated quantities.

• Provide non-emergent wheelchair transportation services on an as-needed basis.

• Transport patients, including luggage (up to 20 lbs), medical records, and medication.

• Ensure contractor personnel are courteous, professional, and meet all federal, state, and local qualifications.

• Drivers must possess a valid driver's license, be at least 18 years old with one year of experience, and have a clean driving and criminal record.

• Vehicles must meet all federal, state, and local regulations and safety standards, and be clean and well-maintained.

• Contractor must utilize the VetRide Vendor Portal or VA-approved Transportation Software for all services.

• Provide a Quality Control Plan (QCP) and adhere to Minimum Performance Standards.

• Adhere to COVID-19 and other infectious disease precautions.

• Contract Type: Firm-Fixed-Price, Requirements contract.

• Contract Minimum: $10,000.00

• Contract Maximum: $1,800,000.00 IDC

• Period of Performance: 01 February 2026 to 31 January 2031 (60-month ordering period).

• Place of Performance: Variable, within Texas and New Mexico, including EPVAHCS, CBOCs, and other VA locations.

• Offerors must submit quotes on company letterhead, including unit price, total price, discount terms, cage code, UEI number, and business size.

• Quotes must be valid for at least 60 calendar days.

• Offerors must be registered and active in the System for Award Management (SAM.gov).

• Evaluation will be based on Price, Past Performance, and Technical Capability.

• Technical Capability will be evaluated based on Attachment C - Vendor Questionnaire.

• Past Performance requires at least two recent and relevant references.

• All questions must be submitted no later than December 08, 2025, by 2:00 PM CST.

• Offers are due by January 19, 2026, 10:00 AM CST.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• The solicitation includes various FAR and VAAR clauses regarding contract terms, ordering limitations, security, wage rates, and performance standards.