VA Lexington KY Fisher House Janitorial (labor only) and Laundry Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Lexington VA Healthcare System (VISN 09), is soliciting proposals for Janitorial (labor only) and Laundry Services for the Lexington, KY Fisher House. This opportunity is a Total Small Business Set-Aside. The Fisher House provides a comfort home for Veterans and their families receiving treatment. Quotes are due January 28, 2026, by 12:00 PM CST.
Scope of Work
The contractor shall provide all labor and supervision for comprehensive janitorial services for the interior and exterior of the 13,500 sq ft Lexington Fisher House, which includes 16 private suites, common areas, kitchens, and bathrooms. Services also include laundry for linens. The VA will supply all janitorial supplies, tools, and equipment. Key tasks include:
- Daily cleaning of common areas, weekly refresh of unoccupied guest rooms, and post-checkout cleaning of all guest suites.
- Exterior cleaning of porches, patios, parking lot, and trash collection.
- Collection of dirty linens and stocking of clean linens.
- General cleaning tasks such as floor maintenance, trash removal, glass cleaning, dusting, and restroom/kitchen sanitation.
- Services are required six days per week (Sunday through Friday), with operational hours from 7:00 AM to 6:00 PM.
- Minimum staffing: two full-time employees Monday-Friday and one full-time employee on Sunday.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: A base year (March 1, 2026 - February 28, 2027) plus four one-year option periods.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Place of Performance: Franklin R. Sousley VA Healthcare System Campus, 2250 Leestown Rd, Lexington, KY 40511.
- Product Service Code: S201 (Custodial Janitorial Services)
Eligibility & Requirements
- Business Qualifications: Contractors must have been in business for a minimum of three (3) years and be licensed to provide Janitorial and Laundry services in the State of Kentucky, demonstrating past history of similar medical-grade services.
- Staffing: All contractor employees must be able to communicate fluently in English (verbally and in writing). A Project Manager and an on-site superintendent/lead worker are required. A contingency plan for staffing replacement is mandatory.
- Security: All personnel must undergo PIV vetting, background checks, and VA contractor orientation. VA-issued ID cards must be worn at all times.
- Training: Contractors must provide appropriate training (OSHA, SDS, HIPAA, etc.) to employees, with mandatory courses to be completed within 30 days of assignment.
- Quality Control: A written Quality Control Plan (QCP) is required, detailing workmanship, process improvement, deficiency correction, inspections, training, communication, and contingency plans.
Submission & Evaluation
- Quotes Due: January 28, 2026, by 12:00 PM CST.
- Submission Method: Via email to John.McDaniel1@va.gov.
- Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are significantly more important than Price.
- Wage Determination: Wage Determination No. 2015-4683, Revision No. 31, dated December 3, 2025, is applicable for prevailing wage rates and fringe benefits in the specified Kentucky counties.
Important Notes
Questions regarding this solicitation were due January 21, 2026. Contractors must be registered in SAM.gov.