VA Lexington KY Fisher House Janitorial (labor only) and Laundry Services

Form / Attachment / Pricing Sheet

This document, the "USAccess Acceptable Forms of ID Registrar Guide for the PIV Program," provides detailed guidance on the acceptable forms of identification required for the USAccess credentialing process. It clarifies the identity proofing requirements for USAccess PIV cards.

• Identity Document Requirements: Applicants must provide two forms of identification in their original form. At least one must be from the Primary list.
• Primary Forms of Identification: Includes U.S. Passports/Passport Cards, Permanent Resident Cards, Foreign Passports, Employment Authorization Documents, Driver's Licenses with REAL ID, U.S. Military IDs, and PIV Cards.
• Secondary Forms of Identification: Includes U.S. Social Security Cards, Birth Certificates, Government-issued ID cards with photos, Voter Registration Cards, U.S. Coast Guard Merchant Mariner Cards, Certificates of Citizenship/Naturalization, and others.
• General Rules for Acceptance: Documents must be original (no photocopies except certified birth certificates), not expired or canceled. Primary forms typically have expiration dates; secondary forms may not.
• Examples of Acceptable and Unacceptable Documents: Provides visual examples and descriptions of various IDs, including specific criteria for driver's licenses (e.g., REAL ID compliance) and notes on what is not accepted (e.g., Student IDs, Facility Badges).
• Linking Documents: Explains the need for linking documents (e.g., Marriage Certificate, Court Record) when presented identity documents have different names.
• Appendices: Include examples of identity documents, helpful links, PIV issuance flow, terms and acronyms, definitions, and the text of Homeland Security Presidential Directive 12 (HSPD-12).

This document is crucial for any bidder or individual requiring a PIV card through the USAccess program. It outlines the exact documentation needed for identity verification, helping applicants prepare the correct forms to avoid delays or rejection during the enrollment process. Understanding these requirements is essential for successful PIV card acquisition.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding RFQ 36C24926Q0075 for Janitorial and Laundry Services at the VA Lexington KY Fisher House.

• Wage Determination: The applicable Wage Determination (2015-4683, Revision 31, dated December 3, 2025) is available under "Attachments/Links" on SAM.gov.
• Incumbent Information: Previous contract numbers and incumbent employee seniority information will not be provided. It is recommended that incumbent employees are not hired.
• Work Schedules: Janitorial services are required Sunday through Friday (6 days/week). A minimum of two full-time (8-hour) on-site employees are required Monday-Friday, and one full-time (8-hour) on-site employee on Sunday. Coverage is needed during Fisher House operational hours (8:00 AM - 4:30 PM). Total staffing is 88 hours per week. A detailed schedule is due 10 days after award, and monthly schedules are due 2 business days prior to the start of the month.
• Supplies & Equipment: The Government will provide all necessary supplies and equipment.
• PIV Vetting: The VA will provide fingerprinting, background investigation, and Photo ID. A 30-day grace period will be provided for staff to obtain PIV credentials before starting performance.
• Site Visits: No site visits will be conducted due to the facility size and purpose.
• Laundry Services: Laundry services are provided by a local commercial vendor. Pricing details are available in the "Attachments/Links" section on SAM.gov.
• Federal Holidays: No work is required on Federal Holidays. Contractors should consult the SBA regarding incorporating the Wage Determination into their quotes.

This Q&A document clarifies key aspects of the solicitation, including work schedules, staffing requirements, and the provision of supplies. It also confirms the availability of the Wage Determination and outlines the PIV vetting process. Bidders should review these clarifications to ensure their proposals accurately reflect the government's requirements.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4683, Revision 31) for the Service Contract Act. It lists prevailing wage rates and fringe benefits for various occupations in the Kentucky counties of Bourbon, Clark, Fayette, Jessamine, Scott, and Woodford. The determination was last revised on December 3, 2025.

This document is crucial for contractors bidding on service contracts in the specified Kentucky counties. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing work under such contracts, ensuring compliance with the Service Contract Act. Bidders must consult this document to accurately calculate labor costs and ensure their proposals meet federal requirements.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Janitorial and Laundry Services for the Lexington VA Healthcare System's Fisher House. The Fisher House provides temporary lodging for Veterans and their families receiving treatment at VA medical centers.

• Comprehensive janitorial services for the interior and exterior of the Fisher House, including common areas, guest suites, kitchens, bathrooms, and exterior grounds.

• Laundry services for linens.

• Specific tasks include floor cleaning, trash removal, window cleaning, dusting, restroom cleaning, stocking supplies, and general upkeep.

• Contractor must provide all labor, supervision, and office/business materials. The VA will supply janitorial supplies, tools, and equipment.

• Services are required 6 days a week (Sunday through Friday), with specific coverage hours from 7:00 AM to 6:00 PM.

• Contractor must provide a minimum of two full-time employees Monday-Friday and one full-time employee on Sunday.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year (March 1, 2026 - February 28, 2027) plus four option years.

• Estimated Value: Not explicitly stated, but pricing is detailed in the Price/Cost Schedule.

• Questions Due: January 21, 2026, by 12:00 PM CST.

• Quotes Due: January 28, 2026, by 12:00 PM CST.

• Submission Method: Via email to John.McDaniel1@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are significantly more important than Price.

• This acquisition is a 100% set-aside for small businesses.

• Contractor must be registered in SAM.gov.

• Contractor must have been in business for a minimum of three (3) years and be licensed to provide Janitorial and Laundry services in the State of Kentucky.

• Wage Determination No.: 2015-4683, Revision No. 31, dated December 3, 2025, is applicable.

• The contractor must provide a contingency plan and detailed staffing information within 10 days of award.

• Security requirements include PIV vetting and background checks for all personnel.