Vehicle Barrier Maintenance Services

Amendment / Modification

• Revises the evaluation rating methodology for Non-Price Factors 1-3.

• Introduces additional color ratings (blue) and modifies verbiage to enhance the assessment of technical merit.

• The updated color rating chart is included in the attachment for the Request for Quote (RFQ) - Vehicle Barrier Maint. - CJIS - 01/23/2026.

• Evaluation rating methodology for Non-Price Factors 1-3.

• Technical merit assessment.

• Color rating chart.

• All other terms and requirements of the solicitation remain in full force and effect, except as specifically stated in this amendment.

• The amendment is required to be signed and returned.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) from the Federal Bureau of Investigation (FBI) Procurement Section seeks proposals for a single, firm-fixed-price contract for Vehicle Barrier Maintenance Services for the FBI's Criminal Justice Information Services Division (CJIS) facility in Clarksburg, WV. The contract will include a one-year base period and four one-year option periods.

• Preventive maintenance and emergency repair services for six (6) Wedge Vehicle Barriers and their control systems.

• Services must comply with Original Equipment Manufacturer (OEM) standards, including inspection checklists, lubrication, and extreme weather provisions.

• Maintenance of DOD K12 / ASTM F2656 M50 rating for the barriers.

• Troubleshooting and repair of associated electrical, mechanical, and control system issues, including Allen Bradley PLCs and fiber optics.

• Heat trace replacement services for the base year.

• Contractor personnel will require background investigations for site access.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: Base Year (03/02/2026 - 03/01/2027) plus four (4) one-year option years (through 03/01/2031).

• Estimated Value: Not specified.

• Quotes are due via email by 02/09/2026, 11:00 AM ET.

• Questions are due by 01/26/2026, 11:00 AM ET.

• Quotes must be submitted in three volumes: Technical Capability (10-page limit), Past Performance (20-page limit), and Price (no page limit).

• Evaluation will be on a Best Value Tradeoff basis, with non-price factors (Technical Approach, Past Performance, Management/Staffing/Readiness) being significantly more important than Price.

• Technical Approach is slightly more important than Past Performance, which is slightly more important than Management/Staffing/Readiness.

• No specific set-aside is mentioned. Offerors must be registered in SAM.gov.

• The RFQ document includes Attachment A (SOW), Attachment B (Pricing Template), and Attachment C (SF 1449).

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet template provided by the Federal Bureau of Investigation for offerors to submit their quotes. It outlines the structure for detailing costs associated with various contract line item numbers (CLINs) across a base year and four option years.

• CLINs: Includes CLINs for Quarterly Preventive Maintenance, unforeseen parts/services/repairs, and Heat Trace Replacement (Base Year Only).
• Labor Rates: Specific fields are provided for Standard Hourly Labor Rate (Weekdays 6AM-6PM), After Hours Hourly Labor Rate (Weekdays 6PM-6AM), Weekend/Holiday Labor Rates, and Travel Time Labor Rate.
• Pricing Fields: Offerors must enter data in fields highlighted in GREEN. Cells not highlighted contain formulas and will self-populate.
• Structure: The spreadsheet is organized by Base Year and Option Years 1 through 4, with a section for Overall Total Price.

Offerors must accurately complete this spreadsheet to provide their pricing for the requirement. It is crucial to edit/update formulas according to the offeror's accounting procedures and to enter data in all designated green fields. Additional documentation for detailed pricing can be included. The accuracy of this submission is the offeror's responsibility.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific areas of West Virginia.

• Area Covered: West Virginia Counties of Barbour, Braxton, Calhoun, Doddridge, Gilmer, Grant, Hardy, Harrison, Jackson, Lewis, Marion, Mason, Pendleton, Pleasants, Randolph, Ritchie, Roane, Taylor, Tucker, Tyler, Upshur, Wetzel.
• Occupational Listings: Includes a comprehensive list of occupations with corresponding codes, titles, and required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific fringe benefit amounts are not detailed in this excerpt.
• Revision Information: The document is Revision No. 30, with the last revision date of 12/03/2025.
• Notes on Specific Occupations: Includes footnotes for specific occupations, such as Computer Employees and Air Traffic Controllers/Weather Observers, detailing specific conditions, exclusions, and additional pay (e.g., hazardous pay, uniform allowance, night/Sunday pay).
• Conformance Process: Outlines the process for requesting authorization of additional classifications and wage rates if an occupation is not listed.

This document is critical for bidders to understand the minimum labor costs associated with performing contract work in the specified West Virginia counties. It directly impacts proposal pricing by establishing the baseline wage and benefit requirements for covered service employees. Bidders must ensure their proposed labor rates meet or exceed these minimums to comply with the Service Contract Act.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 15F06726Q0000054) for commercial products and services. It outlines the requirements for an acquisition, including contract terms, conditions, and provisions.

• The primary service detailed is "Quarterly Preventative Maintenance" (Item Number 0001 and 2001, 3001, 4001), which includes four quarterly visits per year. Pricing covers standard and after-hours hourly labor rates, weekend/holiday labor rates, and travel time.

• "Unforeseen parts, services, and repairs" (Item Numbers 0002, 1002, 2002, 3002, 4002) are also listed, with a "Contractor Do Not Quote" designation, indicating these are for use only with approval from the Contracting Officer (CO) and Contracting Officer's Representative (COR).

• The solicitation is for a Firm Fixed Price contract.

• The period of performance for the base period of the "Quarterly Preventative Maintenance" service is from 03/01/2026 to 03/02/2027 for Item 0001, and similar periods for subsequent items and options.

• The document incorporates numerous FAR clauses and specific FBI clauses related to security, personnel, and contract performance.

• Offers are due by 02/09/2026 at 11:00 ET.

• Offers must be submitted on SF 1449 or letterhead stationery and include specific information such as solicitation number, offeror details, technical description, pricing, warranty terms, and acknowledgment of amendments.

• The solicitation includes provisions for evaluation of offers, including past performance and security proposals.

• Security is a pass/fail criterion in the evaluation of proposals.

• The solicitation is set aside for Small Business (NAICS Code: 811310, Size Standard: 11.5M).

• Various small business set-aside provisions are included, such as Utilization of Small Business Concerns (52.219-8).

• The document includes extensive contract clauses covering various aspects like inspection, assignment, changes, disputes, payment, patent indemnity, termination, and compliance with laws.

• Specific FBI clauses address contractor security requirements, access to facilities, financial disclosure, and prohibition on using certain covered applications (e.g., TikTok).

• Offerors must complete representations and certifications, including those related to telecommunications equipment and services, and potential foreign ownership, control, or influence (FOCI).

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) from the Federal Bureau of Investigation (FBI) Procurement Section seeks proposals for a single, firm-fixed-price contract for Vehicle Barrier Maintenance Services for the FBI's Criminal Justice Information Services Division (CJIS) in Clarksburg, WV. The contract will include a one-year base period and four one-year option periods.

• Preventive maintenance and emergency repair services for six (6) Wedge Vehicle Barriers and their control systems.

• Services must comply with Original Equipment Manufacturer (OEM) recommendations and standards to ensure continuous functionality and security.

• Maintenance includes physical, mechanical, electrical, and control system aspects, including specific requirements for DOD K12 / ASTM F2656 M50 rating, Allen Bradley PLC diagnostics, fiber optic/copper communications, electrical troubleshooting, and heat trace replacement.

• Contractor personnel will require background investigations for site access.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: Base Year (03/02/2026 - 03/01/2027) plus four (4) one-year option years.

• Estimated Value: Not specified.

• Quotes are due via email by 02/09/2026, 11:00 AM ET.

• Questions are due by 01/26/2026, 11:00 AM ET.

• Quotes must be organized into three volumes: Technical Capability (10-page limit), Past Performance (20-page limit), and Price.

• Award will be made on a Best Value Tradeoff basis, with non-price factors (Technical Approach, Past Performance, Management/Staffing/Readiness) being significantly more important than Price.

• No specific set-aside is mentioned.

• Quoters must be registered in SAM.gov.

• The SOW, Pricing Template, and SF 1449 are provided as attachments.

• Communications should be directed in writing to Candice Kesselman at ckesselman@fbi.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive maintenance, emergency services, and repairs for six (6) Gibraltar G-2000 Wedge Vehicle Barriers and their associated control systems located at the FBI CJIS Division in Clarksburg, WV.

• Quarterly preventive maintenance (PM) for the vehicle barriers and control systems.

• Emergency services and repairs for physical barriers, vehicle barrier control systems, and electrical/mechanical components.

• Maintenance must adhere to Original Equipment Manufacturer (OEM) standards and recommendations.

• Specific attention to extreme winter weather conditions, including lubrication of specified components with WD-40 Specialist Protective White Lithium Grease or equivalent.

• Includes diagnosis, repair, and correction of physical and mechanical issues, as well as controls and electrical system repairs.

• Repairs must maintain the barrier's DOD K-12 rating.

• Replacement parts must be OEM or Commercial Off-the-Shelf (COTS) as specified.

• Heat trace replacement for tubular heaters on the barriers is included for the base year.

• Barriers must be serviced quarterly to Gibraltar's standards.

• Technicians must arrive fully equipped for the scope of work in one mobilization.

• Response times: Standard service within 24 hours, Emergency service within 8 hours.

• Availability: 24/7/365 for emergency contact.

• Deliverables include checklists, maintenance reports, and risk assessments.

• Place of Performance: FBI and DOJ facilities in the Clarksburg, WV area.

• Period of Performance: Base Period (3/2/26 - 3/1/27) plus four (4) one-year option periods (through 3/1/31).

• Hours of Operation:

  • East Gate: PM and normal repairs between 6:00 AM and 6:30 PM (one lane shutdown per direction).
  • West Gate: PM and normal repairs between 6:30 PM and 5:30 AM (one barrier at a time).
  • Weekend/Holiday work may be scheduled with advance notice.

• Non-personal services contract.

• Contractor must have demonstrated experience with Gibraltar G-2000 Wedge Barriers and Allen-Bradley PLCs.

• Technicians must possess specific technical competencies.

• Access to OEM parts and COTS parts is required.

• Strict adherence to FBI security, safety, and environmental regulations, including personnel clearance and background investigations.

• Contractor must provide all necessary PPE and safety equipment.

• Government Furnished Information (GFI) and Equipment (GFE) will be provided as needed.