Vehicle Data Standardization Attributes

SOL #: 47QMCA26Q00021Combined Synopsis/Solicitation

Overview

Buyer

General Services Administration

Federal Acquisition Service

GSA/FAS AUTOMOTIVE CENTER

WASHINGTON, DC, 20405, United States

Place of Performance

Washington, DC

NAICS

Computing Infrastructure Providers (518210)

PSC

Communications Services (R426)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/2b2cf2017276499f8c45ae67a01fcf51/view

Timeline

Posted

Jan 12, 2026

Last Updated

Feb 23, 2026

Submission Deadline

Feb 6, 2026, 10:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The General Services Administration (GSA) is seeking proposals for Vehicle Data Standardization Attributes to improve data integrity and streamline vehicle data intake for government vehicles. The GSA anticipates establishing one or more Blanket Purchase Agreements (BPAs) with a five-year period of performance. This solicitation is for commercial services. Quotes are due by February 6, 2026, at 5:00 PM ET.

Scope of Work

The contractor will provide standardized vehicle attribute data for at least 525,000 Government-owned vehicles. Key requirements include:

Data Sourcing: Data must be sourced from Original Equipment Manufacturers (OEMs), resellers, or engineered/scraped by the contractor.
Data Quality: Data must be accurate, comprehensive, and suitable for fleet management and audit processes.
Data Exchange: Support secure data exchange using GSA Affiliated Customer Accounts (GACA).
Deliverables: Vehicle Attribute Data (within 72 hours of request) and Applicable Data Agreements (within 90 days of notification).
Data Elements: Focus on VIN and vehicle data elements as detailed in Appendix B, including specific definitions for terms like "Tires in use" and "Vehicle Series."
Data Format: Acceptable formats include JSON, CSV, and Excel; PDFs are not accepted. Data outputs should be consistent and reflect industry standards.
Data Volume: After initial delivery, limited ad-hoc data calls of no more than a thousand vehicle records per month are estimated, with a 72-hour response window for all requests.
Data Ownership: Adherence to data ownership requirements; storing or reusing government VINs outside contract scope is prohibited, though minimal operational logs for audit purposes may be retained.

Contract Details

Contract Type: Firm Fixed Price (FFP) multiple Blanket Purchase Agreements (BPAs).
Period of Performance: Five (5) years (60 months).
Set-Aside: None specified.
NAICS Code: 518210, with a small business size standard of $35 million.
Place of Performance: Washington, DC 20405, United States.

Submission & Evaluation

Quote Deadline: February 6, 2026, 5:00 PM ET.
Submission: Quotes must be submitted electronically via email.
Evaluation Criteria: Award will be based on a tradeoff process considering Technical Capability, Past Performance, and Price. Non-cost factors are more important than price.
- Technical Capability: Evaluated on understanding of requirements, data quality, coverage, source, and secure data exchange capabilities, including a VIN Test Case scenario (per amended Section 6.2).
- Past Performance: Assessed based on experience in similar projects over the last three years.
- Price: Evaluated for fairness and reasonableness.
Discussions: GSA intends to make an award without discussions.
Exceptions: Offerors must document exceptions for unavailable data elements (per SOO Section 4.5) or non-compliance with certain clauses (e.g., Paid Sick Leave) with their offer. Unit prices are billable only for VINs where minimum required data elements are successfully returned.

Amendments & Contacts

This solicitation has been amended multiple times. Amendment 0002 extended the solicitation closing date, and Amendment 0003 reposted the Q&A matrix.
The latest Q&A matrix provides crucial clarifications on data elements, format, volume, ownership, evaluation, and pricing.
Incumbent Contractor: Hearst Business Media Corp. was the incumbent under BPA 47QMCA20A0003.
Primary Contact: Leresa Garrett (leresa.garrett@gsa.gov).
Secondary Contact: Charlene Cardenas (charlene.cardenas@gsa.gov).