Virtualization Enterprise Software Solutions RFI

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the virtualization environment and licensing for the Cost ROM (Rough Order of Magnitude) estimates.

• VDI/EUC Licensing: The government does not have a precise count of end users for VDI and EUC licensing.
• Cost ROM Scenarios: Vendors are requested to provide Cost ROM estimates based on the following scenarios:
  • Maximum Case: All 700,000 subscriptions allocated to VDI/EUC end users.
  • Sample Cases: 10%, 25%, and 50% of subscriptions allocated to VDI/EUC end users, with the remainder for server virtualization.
  • Alternative Scenarios: Vendors may include other realistic scenarios based on their experience or industry standards, clearly stating assumptions and methodology.
• Assumptions: Vendors should describe any further assumptions made regarding concurrency rates or user profiles.

This clarification provides specific guidance on how to approach Cost ROM estimates for VDI/EUC licensing, enabling a more standardized evaluation across vendor responses. Vendors should incorporate these scenarios and clearly state their assumptions in their proposals.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing "Cost ROM" and "Migration ROM" sheets, likely intended for Rough Order of Magnitude (ROM) cost estimations related to enterprise software subscriptions, support, migration, and training.

Sheet: Cost ROM

• Table 1 details Enterprise Software Subscriptions & Support costs over a 5-year lifecycle.
• Columns include Item Description (CLIN/SKU), Licensing Model, Base Year Total Cost, and costs for Option Years 1 through 4, culminating in a Total 5-Year Cost.

Sheet: Migration ROM

• Table 2 outlines One-Time Migration & Professional Services costs, broken down by Service Phase/Description, Labor Category & Clearance Level, Estimated Hours, Blended Hourly Rate, and Total Estimated Phase Cost.
• Includes phases like Discovery & Architecture Design, Pilot Deployment & Testing, Full-Scale Enterprise Migration, Project Management, and Security Integration.
• Table 3 details Training & Workforce Enablement costs, categorized by Training Category, Target Audience, Delivery Format, Estimated Number of Attendees, and Total Training Cost.

This document provides estimated cost breakdowns for software, support, migration services, and training. Bidders can use this information to understand the potential scale and cost components of the opportunity, aiding in their own cost estimation and proposal development.

Request for Information (RFI)

This RFI seeks to identify qualified sources for an enterprise-scalable virtualization software solution for the Department of War (DoW), managed by the Defense Information Systems Agency (DISA). The goal is to establish a Blanket Purchase Agreement (BPA) with a five-year ordering period to procure products and services for the DoW and its components. This RFI is for market research only and does not commit the government to an award.

• Core Platform: Virtualization (full/paravirtualization, live migration, unified management), Disaster Recovery & Backup (VM-centric, granular recovery), Application & Data Virtualization, Remote & Automated Management (REST API).

• Management, Analytics, Security: Advanced threat detection, Secure Boot, micro-segmentation, AI-driven security, asset management across global networks, network management (SD-WAN, web/email security), logging (1-year retention), real-time analytics, performance/capacity forecasting, and alerting.

• Security & Compliance: Minimum DoW Impact Level 5 (IL5) certification with a roadmap to IL6. Support for SAML 2.0/OIDC for authentication with DoW E-ICAM.

• Workforce Enablement: Foundational, deep technical, and operational training, plus continuous learning strategies.

• Use Cases: Support for hypervisor-native hybrid cloud and workload mobility, Zero Trust Architecture with hypervisor-level micro-segmentation, and high-fidelity secure Virtual Desktop Infrastructure (VDI) with GPU virtualization.

• AI Integration: Leverage AI for automation, deployment, management, and security.

• A Blanket Purchase Agreement (BPA) is intended.

• Ordering period: One-year base plus four one-year options (5 years total).

• Estimated scale: Approximately 700,000 subscriptions.

• Company Information: Name, address, POC, CAGE, UEI, business size.

• Capability Statement: Address all requirements in Section 3.0, including ROI, migration strategy, technology outlook, security, global support, and program management.

• Contracting & Strategy: List GSA Schedules/GWACs, provide reseller authorization, offer feedback on acquisition strategy (ELAs vs. consumption), and describe license management.

• Cost ROM: High-level, non-binding Rough Order of Magnitude for 700,000 subscriptions over the BPA period, including one-time migration costs. Specify pricing for additional agencies and predictability for consumption models.

• Responses are due by 10:00 AM CST on May 12, 2026.

• Submission POC: christinia.f.rhem.civ@mail.mil

• Email Subject: “Response to RFI-DISA-VIRTUALIZATION-2026.”

• Page Limit: 25 pages (excluding Title Page, TOC, OEM Letters).

• This is an RFI only; it is not a solicitation or RFQ.

• No payment will be made for RFI responses.

• Interested parties should confirm their ability to meet IL5 requirements and provide a roadmap for IL6.

Request for Information (RFI)

This RFI is issued by the Defense Information Systems Agency (DISA) on behalf of the Department of War (DoW) to identify qualified sources for a standardized, enterprise-scalable virtualization software solution. The goal is to establish a Blanket Purchase Agreement (BPA) with a five-year ordering period to procure virtualization software, sustainment, upgrades, and technical support services for the DoW and its associated agencies. This RFI is for market research purposes only and is not a solicitation.

• Core Platform Capabilities: Virtualization (full/paravirtualization, live migration, unified management), Disaster Recovery & Backup (VM-centric snapshots, clones, replication, granular recovery), Application & Data Virtualization, Remote & Automated Management (REST API required).

• Management, Analytics, and Security: Advanced threat detection, Secure Boot, shielded VMs, AI-driven security, asset management across distributed networks, network management (SD-WAN, web/email security), logging (1-year retention), real-time analytics, performance/capacity forecasting, and alerting.

• Security, Compliance, and Workforce Enablement: Minimum DoW Impact Level 5 (IL5) certification with a roadmap to IL6, two-factor authentication via SAML 2.0/OIDC for E-ICAM integration. Comprehensive training program including foundational, deep technical, operational, and continuous learning.

• Migration Plan: A detailed migration plan from VMware to the proposed solution, leveraging AI for automation and minimizing disruption.

• Company Information: Name, address, POC, CAGE Code, UEI, business size.

• Capability Statement: Detailed response addressing all requirements in Section 3.0, including ROI, migration strategy, technology outlook, security posture, global support, and program management.

• Contracting and Strategy: List of GSA Schedules/GWACs, reseller authorization, feedback on acquisition strategy (ELAs vs. consumption), license management methodology.

• Cost - Rough Order of Magnitude (ROM): High-level ROM for 700,000 subscriptions (1 base + 4 option years) and separate ROM for one-time migration costs.

• Response Deadline: 10:00 AM CST, May 4, 2026.

• Submission: Electronic submission to adam.m.venhaus.civ@mail.mil & christinia.f.rhem.civ@mail.mil with subject line: “Response to RFI-DISA-VIRTUALIZATION-2026.”

• The DoW's current virtualization environment supports approximately 700,000 cores across CONUS and OCONUS locations, multiple security domains, and classification levels.

• Responses are limited to 20 pages (excluding Title Page, TOC, and OEM Letters).