Vision Cart Utensil Washer/Disinfector
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 15, is soliciting proposals for the procurement, installation, and maintenance of Vision Cart Utensil Washer/Disinfectors at the Kansas City VA Medical Center, MO. This unrestricted solicitation seeks to acquire equipment essential for Sterile Processing Service (SPS) to reprocess sterilization-compatible containers and transportation carts. Quotes are due February 19, 2026, at 11:00 AM CT.
Scope of Work
The contractor shall provide all services, labor, and equipment necessary for the provision and on-site installation of a minimum of two Vision 1327 Cart and Utensil Washer/Disinfectors, one large ultrasonic irrigator, and one extra-large ultrasonic irrigator. Key requirements include:
- Equipment Specifications: Units must have minimum dimensions of 109" (H) x 120" (W) x 130" (D), be capable of reprocessing at least two heavy case carts and large racks, be floor-mounted, steam-heated, and include emergency stop/disconnect. Specific utility requirements (Electrical: 460-480 V, 3Phase, 60 HZ, 3kW; Steam Consumption: 14 kg; Hot Water Consumption: 53L) are detailed. Max operating weight cannot exceed 7483 lbs per unit. Ultrasonic irrigators must adhere to industry standards (AAMI/ANSI, OSHA) and have documented FDA approval.
- Installation: Full installation services, including necessary components, post-installation check-out, adjustments, and removal/disposal of all debris and packing material.
- Training: Provide training to clinical staff prior to equipment use, covering all tours of duty for the sterile processing department.
- Maintenance: Full-service maintenance for a minimum of two years post-installation, including recurring and preventive maintenance. Emergency response for equipment failure is required within 4 hours, with a temporary solution within 24 hours and a permanent solution planned within 5 business days.
- Product Origin: Only new Original Equipment Manufacturer (OEM) items are accepted; no used, refurbished, remanufactured, or gray market items. Vendors must be authorized distributors and submit an Authorized Distributor Letter from the OEM.
Contract & Timeline
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Delivery of all line items is ARO 60 days. Maintenance is for a minimum of 2 years post-installation.
- Set-Aside: Unrestricted.
- NAICS Code: 334510 (Surgical and Medical Instrument Manufacturing), Size Standard: 1250 Employees. The Non-Manufacturer rule applies.
- Submission Deadline: February 19, 2026, at 11:00 AM CT.
- Published Date: February 17, 2026.
Submission & Evaluation
- Submission Method: Electronically via email to Jonathan.lutmer@va.gov. Late responses will not be accepted.
- Required Documents: Signed Standard Form (SF) 1449, completed Section B.1 (Contract Administrative Data) including UEI, name, address, and contact information, completed Section B.3 (Price and Delivery Schedule), detailed quote with pricing, and an OEM Authorized Distributor Letter.
- Evaluation: Offers will be evaluated based on technical requirements, past performance, and price (FAR Clause 52.212-2). The Government intends to award without discussions. Technical and past performance are considered evaluation factors.
Additional Notes
Offerors must be registered in the System for Award Management (SAM). Contractor personnel must wear identification badges and company shirts on VA premises. Prohibitions apply regarding certain telecommunications equipment/services and products/services from specific foreign entities.