Vision Cart Utensil Washer/Disinfector

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15, for the procurement, installation, and maintenance of Vision Cart Utensil Washer/Disinfectors at the Kansas City VA Medical Center. The equipment is needed to support the Sterile Processing Service (SPS) for reprocessing sterilization-compatible containers and transportation carts. This is an unrestricted solicitation.

• Equipment: Two Vision 1327 Cart and Utensil Washer/Disinfectors, one large ultrasonic irrigator, and one extra-large ultrasonic irrigator.

• Specifications: Units must have minimum dimensions of 109" (H) x 120" (W) x 130" (D), be capable of reprocessing at least two heavy case carts and large racks, be floor-mounted, steam-heated, and include emergency stop/disconnect. Specific utility requirements (Electrical, Auto Drain Valve Electrical, Steam Consumption, Hot Water Consumption) are detailed. Max operating weight not to exceed 7483 lbs. Ultrasonic irrigators must adhere to industry standards (AAMI/ANSI, OSHA, etc.) and have documented FDA approval.

• Installation: Full installation services, including necessary components, post-installation check-out, and removal/disposal of debris.

• Training: Provide training to clinical staff prior to equipment use.

• Maintenance: Full-service maintenance for a minimum of two years post-installation, including recurring and preventive maintenance. Emergency response for equipment failure is required within 4 hours, with a temporary solution within 24 hours and a permanent solution planned within 5 business days.

• Product Origin: Only new Original Equipment Manufacturer (OEM) items are accepted; no used, refurbished, remanufactured, or gray market items.

• Authorization: Vendors must be authorized distributors and submit an Authorized Distributor Letter from the OEM with their quote.

• Compliance: Compliance with all local, State, and Federal safety rules and regulations.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Delivery of all line items is ARO 60 days. Maintenance is for a minimum of 2 years post-installation.

• Place of Performance: Kansas City VA Medical Center, 4801 East Linwood Blvd, Kansas City, MO 64128.

• Submission Deadline: February 19, 2026, at 11:00 AM CT.

• Submission Method: Electronically via email to Jonathan.lutmer@va.gov. Late responses will not be accepted.

• Required Documents: Signed Standard Form (SF) 1449, completed Section B.1 (Contract Administrative Data) including UEI, name, address, and contact information, completed Section B.3 (Price and Delivery Schedule), detailed quote with pricing, and an OEM Authorized Distributor Letter.

• Evaluation: Offers will be evaluated based on technical requirements, past performance, and price (FAR Clause 52.212-2). The Government intends to award without discussions. Technical and past performance are considered evaluation factors.

• Set-Aside: Unrestricted.

• NAICS Code: 334510, Size Standard: 1250 Employees. The Non-Manufacturer rule applies.

• Registration: Offerors must be registered in the System for Award Management (SAM).

• Prohibitions apply regarding certain telecommunications equipment/services, unmanned aircraft systems, and products/services from specific foreign entities (e.g., Kaspersky Lab, TikTok, Sudan, Iran).

• Contractor personnel must wear identification badges and company shirts on VA premises.

• Electronic submission of payment requests is required.

Presolicitation Notice

This notice announces the Department of Veterans Affairs' intent to solicit proposals for a Vision Cart Utensil Washer/Disinfector for the Kansas City VA Medical Center. This will be a One-Time-Buy with delivery and installation required within 90 days.

• Procurement of a Vision Cart Utensil Washer/Disinfector.

• Delivery and installation within 90 days of award.

• The solicitation will be issued unrestricted.

• The anticipated solicitation issuance date is on or about February 10, 2026.

• Quotes will be accepted starting from the solicitation issuance date.

• Interested contractors should register their interest on www.sam.gov to receive notifications.

• Contractors are responsible for downloading the solicitation and any amendments from www.sam.gov.

• The official RFQ will provide instructions for quote submission.

• The solicitation will be unrestricted.

• Quoters must be registered and verified in the Small Business Administration database and/or the SAM database to be eligible for award.

• SAM registration is required in accordance with FAR 52.204-7.

• This is a presolicitation notice and not a request for submittals.

• PSC: 6530 Hospital Furniture, Equipment, Utensils, and Supplies

• NAICS: 339112 Surgical and Medical Instrument Manufacturing

• Standard Size: 1000 Employees