W--FL-LWR SUWANNEE NWR-HEAVY EQUIP RENTAL

Amendment / Modification

This amendment (0005) to solicitation 140F0S26Q0023 modifies the original solicitation with the following changes:

• Equipment Specification Update: The excavator requirement has been updated to specify a 30-ton class excavator with appropriate mulching attachments. Acceptable models include CAT 336/340 or HX350, or equivalent, with approximately 1,500 operating hours or less.

• Rental Date Adjustment: The rental start date has been extended by one week.

• Response Date Extension: The response date for offers has been extended.

• The description of supplies/services has been updated to reflect the new equipment specifications.

• The Period of Performance for the FL-LOWER SUWANNNEE-HEAVY EQUIP. RENTAL has been adjusted to 05/18/2026 to 10/23/2026.

• The response date has been extended, providing additional time for offerors to submit their proposals.

• Offerors should ensure their proposals reflect the updated equipment specifications and the adjusted Period of Performance.

Amendment / Modification

This amendment modifies the solicitation with the following changes:

• Fuel Trailer Requirements: The fuel trailer must now be capable of being transported on the highway without requiring a HazMat certificate. Additionally, the quantity of fuel trailers can be two (2) each of 500 gallons.
• Excavator Requirements:
  • Vendors must provide evidence of excavator operating hours, such as a photograph, with their response.
  • The requirement for a dedicated power pack for the excavator has been removed. However, vendors are encouraged to include the power pack as an optional, unevaluated line item.
• Skid Steer Substitution: Skid steers with mulching attachments can be substituted with specialized mulching machinery that possesses the same capabilities as the requested skid steers with mulching attachments.
• Narrative Requirement: Vendors must submit a written narrative detailing the equipment to be provided and discussing the rental protection package included in their submission packet.

This amendment impacts the "SUPPLIES/SERVICES" section of the solicitation.

No changes to proposal deadlines or evaluation factors are indicated, but bidders must incorporate these updated requirements into their proposals. Vendors are encouraged to provide the power pack as an unevaluated option.

Amendment / Modification

This amendment (0003) corrects the dates for the "FL-LOWER SUWANNNEE-HEAVY EQUIP. RENTAL" requirement.

• The period of performance dates have been corrected.

• The period of performance is now stated as 05/11/2026 to 10/16/2026.

Amendment / Modification

This amendment modifies solicitation 140F0S26Q0023 with the following changes:

• The response date for offers has been extended to April 28, 2026.

• An "Equipment Rental Protection" package has been added for all equipment.

• The operating hours for all equipment have been changed to approximately 500 hours or less.

• The minimum fuel trailer capacity is specified as 780 gallons.

• Solicitation response deadline.

• Equipment rental terms (added protection package, adjusted operating hours).

• Fuel trailer specifications.

• The deadline for submitting proposals or quotes has been extended to April 28, 2026.

• Bidders must ensure their proposals account for the added "Equipment Rental Protection" package and the revised operating hours for equipment.

• Vendors must confirm that their proposed attachments will work with the specified equipment.

Amendment / Modification

• Extends the response date for the solicitation to April 21, 2026.

• Clarifies that the vendor is responsible for delivering and picking up equipment from the Lower Suwannee NWR.

• Solicitation response deadline.

• Equipment drop-off and pick-up responsibilities.

• The proposal deadline has been extended to April 21, 2026.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to procure equipment rental for forestry mulching and land clearing operations at the Lower Suwannee National Wildlife Refuge, FL. The contract will be a Firm Fixed Price Commercial Services Contract with a base period and four additional one-week term options. This is a Small Business set-aside.

• Excavators (2 units): Minimum Caterpillar 320 class (20-ton), 40,000-50,000 lbs operating weight, fully enclosed cab with radio, convertible controls, less than 500 operating hours at delivery, no major defects. Must be equipped with a dedicated power pack (350-370 HP) and a Fecon Bull Hog BH62EXC-2V or approved equal mulching head (approx. 50-inch working width). Teeth maintenance required every 300 hours.

• High Flow Skid Steers / CTLs (2 units): Approx. 110 HP, 40 GPM high-flow, capable of operating a mulching head for 6-inch material. Less than 500 operating hours at delivery. Example: Caterpillar 299D3 XE.

• Fuel Trailer: At least one diesel fuel trailer capable of fueling 20-ton excavators and high-flow CTLs. Example: Fuel Pro 950MT or Thunder Creek MTT 920 (approx. 950-gallon capacity).

• Operational Requirements: Minimum uptime standard, breakdown response within 3 calendar days (repair or replacement), delivery to specified site, preventive maintenance, mulcher head tooth service, repairs, parts replacement, labor, and ensuring safety equipment is functional.

• Hurricane Preparedness: Contractor must pick up Skid Steers and Excavators with attachments for storage and return them after a hurricane. The Fuel Trailer remains at the Refuge. Normal rental rates apply during this period.

• Contract Type: Firm Fixed Price Commercial Services Contract.

• Period of Performance: 4/27/26 - 9/30/26, plus four additional one-week term options.

• NAICS Code: 532412 with a size standard of $40M.

• Submission: Electronic quotations via email to Robert_sung@fws.gov with solicitation number in subject line. No hard copies accepted. Questions due 3 days prior to closing.

• Quotation Structure: Two parts: (1) Non-price section (organized by evaluation factor) and (2) Price section.

• Non-Price Section: Must include written acknowledgement of equipment availability and hurricane pick-up plan.

• Price Section: Completed Standard Form 1449 and price schedule with unit prices and extended totals, including all costs (supervision, labor, transport, etc.).

• Evaluation: Award will be made to the responsible offeror whose offer is most advantageous, considering Technical Acceptability (including past performance) and Price. Technical Acceptability and Past Performance are approximately equal to cost or price. Tradeoffs are not permitted. Past performance will be reviewed via CPARS for responsibility, but not evaluated for acceptability.

• Set-Aside: Small Business set-aside.

• The contract incorporates numerous FAR clauses related to commercial items, representations, certifications, and labor standards.

• Electronic invoicing via the Invoice Processing Platform (IPP) is required.

• The contract includes clauses related to Contractor Performance Assessment Reporting System (CPARS).

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for heavy equipment rental services. The government is seeking to procure rental of "FL-LOWER SUWANNNEE-HEAVY EQUIP. RENTAL".

• Rental of heavy equipment, specifically "FL-LOWER SUWANNNEE-HEAVY EQUIP. RENTAL".

• The period of performance is from 04/27/2026 to 09/30/2026.

• The solicitation number is 140F0S26Q0023.

• The offer due date is 04/20/2026 at 1000 local time.

• The solicitation is issued by FWS Over SAT G/S, located at 5275 Leesburg Pike, Falls Church VA 22041.

• This acquisition is marked as "UNRESTRICTED".

• The North American Industry Classification Standard (NAICS) code is 532412, with a size standard of $40.

• Standard Form 1449 is used for this solicitation.

• FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are incorporated by reference and/or attached.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this work is to provide, deliver, maintain, and support heavy equipment for forestry mulching and land clearing operations at the Lower Suwannee National Wildlife Refuge, FL.

• Equipment Provision: Contractor shall supply two (2) excavators (Caterpillar 320 class or larger, ~20-ton class) and two (2) high-flow skid steers/CTLs (e.g., Caterpillar 299D3 XE).

• Equipment Specifications: Detailed specifications are provided for excavators (operating weight, cab, controls, hours <=500 at delivery, condition) and skid steers (HP, hydraulic flow, attachment compatibility, hours <=500 at delivery).

• Attachments: Each excavator must be equipped with a dedicated power pack (350-370 HP) and a mulching head (Fecon Bull Hog BH62EXC2V or equivalent, 40-75 GPM flow, ~50-inch width). Skid steers must be compatible with mulching heads for clearing 6-inch material.

• Fuel Trailer: Contractor shall provide at least one (1) diesel fuel trailer (e.g., Fuel Pro 950MT or Thunder Creek MTT 920) with a minimum capacity of 920 gallons, including an integrated DEF system.

• Maintenance: Contractor is responsible for preventive maintenance, mulcher head tooth service (every 300 hours), repairs, parts replacement, and labor. Teeth must be maintained for optimal performance.

• Delivery: Equipment to be delivered to specified work sites. Skid steers and attachments are needed later; only excavators are required for initial delivery.

• Operational Availability: All equipment must maintain a minimum uptime standard.

• Breakdown Response: Inoperable machines must be repaired or replaced with a compliant unit within 3 calendar days.

• Location: Lower Suwannee National Wildlife Refuge, FL — Levy & Dixie Counties.

• Duration: Entire duration of the project (specific end date not stated in this document).

• Equipment Condition: Machines must have 500 operating hours or less at delivery and be free of major leaks, defects, or safety issues.

• Attachments: Mulching heads must be mounted on excavators and skid steers at delivery.

• Radios: All machine radios must have AM/FM/Bluetooth capability.

• Natural Disaster: Contractor is responsible for removing all equipment in the event of a natural disaster.

• Model Substitutions: Any model substitutions or equivalents require prior approval.

• Provide fueling site access.

• Provide operational schedule.

• Report equipment issues promptly.

• Primary: Jason Coates (352-614-2022, jason_coates@fws.gov)

• Secondary: John Stark (479-312-8892, john_stark@fws.gov)