W065--Lease/Service SPS Reverse Osmosis Brooklyn & Manhattan VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically VISN 2 Contracting Office, has issued a Sources Sought Notice for the lease and service of Reverse Osmosis (RO) water treatment systems for the Sterile Processing Services (SPS) at the VA New York Harbor Healthcare System's Manhattan and Brooklyn Campuses. This market research aims to identify qualified contractors and determine the viability of a set-aside. The VA intends to combine these two requirements for better maintenance coordination, with a desired start date of July 1, 2026. Responses are due by April 29, 2026, at 10:00 AM ET.
Scope of Work
The contractor shall provide, install, and maintain, under a lease agreement, a reverse osmosis water treatment system. Key requirements include:
- System: Must produce water meeting ANSI/AAMI ST108:2023 standards for medical device processing, featuring redundancy, comprehensive pre-treatment (multi-media filter, softener, carbon filter, UV, deionization, endotoxin filtration), 30 GPM capacity, 125-gallon storage tank, and specific dimensions.
- Maintenance: Monthly routine maintenance (including sanitization), emergency on-site response within 4 hours, and system disinfection as needed.
- Testing: Testing of utility water, steam condensate, and final rinse water from Automated Endoscope Reprocessors (AERs), including installation and performance qualification.
- Training: Provide VA Privacy Training for contractor personnel and system operation training for VA personnel.
- Reporting: Submit laboratory reports and promptly report water quality exceptions.
- Temporary System: Install and operate a temporary critical water system during the removal of the existing leased system.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 221310 (Water Supply and Irrigation Systems)
- Size Standard: $41.0 Million
- Potential Set-Aside: The VA is determining the viability of setting aside this requirement for specific socio-economic categories, including Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), Women-Owned Small Business (WOSB), HUBZone, 8(a), and Small Business.
- Response Due: April 29, 2026, 10:00 AM Eastern Time, New York, USA.
- Published: April 23, 2026.
Submission Requirements
Interested parties must email a capability statement and full information to Dolores.Sachuk-Thompson@va.gov, referencing Solicitation Number 36C24226Q0560. Required information includes:
- Company/individual name, SAM UEID, address, point of contact, and socio-economic status.
- Capability statement and examples of similar work performed.
- Documentation supporting special categories (e.g., SDVOSB, VOSB).
- Site location, proximity to service sites, and plan for self-performance.
- Years of experience for the company, proposed technicians, and subcontractors.
- Number of similar jobs performed in the past five years and certified/licensed technicians employed.
- Identification of any Federal Supply Schedules, teaming agreements, and proof of applicable certifications/training.
- A completed VA Notice of Limitations on Subcontracting Certificate of Compliance (852.219-75), certifying that for services, the contractor will not pay more than 50% of the contract amount to non-certified SDVOSB/VOSB firms.
Additional Notes
This is a Sources Sought Notice for market research purposes only; it is not a solicitation, and the Government does not intend to award a contract based on responses. Information received may be used to create a future solicitation.