Surgical Laser Services

Solicitation / RFP / RFQ

This solicitation is for Surgical Laser Rental Services for the Kansas City VA Medical Center (KCVAMC). The requirement is for comprehensive surgical laser support, including the provision of laser equipment, ultrasounds, accessories, and qualified technician services on an as-needed basis. This is a full and open competition procurement.

• Rental of medical laser equipment, disposables, and certified/credentialed technicians.

• Specific equipment required includes: 120H Holmium Laser w/ Moses Technology, CO2 laser systems, GreenLight laser systems, KTP laser systems, and Lithotripsy laser systems.

• Provision of accessories and supplies such as laser fibers, handpieces, and instruments.

• Qualified technician support for setup, operation, and malfunction response.

• Equipment must be delivered to the OR front desk at least 1 hour prior to scheduled procedures.

• Sterilization of items must be completed by Sterile Processing Service (SPS) at least 2 business days prior to the procedure.

• Contractor must provide hard copies of current maintenance records for all equipment.

• Services are to be provided on a case-by-case basis during normal business hours (Monday-Friday, 7:30 a.m. to 7:00 p.m.).

• Contract Type: Firm Fixed Price, Indefinite-Delivery/Indefinite-Quantity (ID/IQ).

• Period of Performance: A five (5) year ordering period.

• Estimated Value: Approximately $40 Million.

• Delivery: FOB Destination.

• Offers must be submitted electronically via email to veronica.flores@va.gov by 11:00 am CST on March 09, 2026.

• Offers must be submitted in two parts: a Priced Response and a Non-Priced Response.

• Evaluation factors: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are significantly more important than price.

• Key deadlines: Questions due by March 5, 2026, 11:00 am CST.

• This acquisition is Unrestricted (Full and Open Competition).

• Offerors must be registered in the System for Award Management (SAM).

• If applicable, offerors must be verified in SBA Small Business Search at the time of award.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Attachment A provides a detailed price schedule with estimated quantities for various laser types and accessories.

Solicitation / RFP / RFQ

The Department of Veterans Affairs, Network Contracting Office - NCO 15, intends to release a Request for Quotes (RFQ) for SURGICAL LASER RENTAL SERVICES for the Kansas City VA Medical Center.

• The RFQ will include full specifications in Section B.

• This is a Firm-Fixed Price, FOB Destination requirement.

• Not specified in this notice.

• Response Date/Time: March 5, 2026, 11:00 am Central Time (CT).

• Submission Method: Email to veronica.flores@va.gov, referencing "RFQ - 36C25526Q0206" in the subject line.

• Questions Due Date/Time: March 2, 2026, 11:00 am CT.

• Questions Submission Method: Email to veronica.flores@va.gov, referencing "RFQ - 36C25526Q0206" in the subject line.

• RFQ details, amendments, and answers to questions will be posted on SAM.gov.

• NAICS Code: 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing (Size Standard: $40.0 Mil).

• PSC Code: W065.

• Competition: Full and Open Competition.

• Prospective contractors must be registered in SAM.gov (FAR 4.11).

• Prospective contractors must complete electronic annual representations and certifications (FAR 4.12).

• Veteran Owned Small Business (VOSB) and Service-Disabled Veteran Owned Small Businesses (SDVOSB) must be verified in SBA Dynamic Small Business Search.

• Non-OEM firms must submit an Authorized Distributor Letter with their quote.

• The RFQ is expected to be released on or about February 25, 2026.

• The Contracting Officer is Betty Flores (veronica.flores@va.gov).

• Place of Performance: Kansas City VA Medical Center, 4801 East Linwood Boulevard, Kansas City, MO 64128-222.