W099--Coatesville Health Mat Cleaning Services

Amendment / Modification

• The purpose of this amendment is to extend the solicitation close date.

• The close date for solicitation notice 36C24426Q0114 is extended to Wednesday, March 11, 2026, at 1:00 PM EST.

• Solicitation close date.

• Proposal submission deadline is extended to March 11, 2026, at 1:00 PM EST.

• All quote submissions must include a signed copy of this amendment.

Amendment / Modification

This document extends the response date for Solicitation 36C24426Q0114 to Wednesday, March 11, 2026, at 1:00 PM EST.

• Response Date/Time/Zone has been updated.

• Offerors must review the solicitation evaluation factors on pages 28-29 of RFQ 36C24426Q0114. Failure to adhere to these instructions may result in a non-responsive determination.

• Vendors are required to include signed copies of the following:

  • The 1149 document.
  • Amendments 0001 and 0002.
  • A statement regarding past performance experience if information is unavailable.

• No further questions will be answered.

• The attached document is 36C24426Q0114 0002.

Form / Attachment / Pricing Sheet

This document provides information regarding a mandatory site visit for the "Entrance Mats Rental and Cleaning" solicitation (36C24426Q0114) at the Coatesville VA Medical Center.

• Date and Time: Thursday, March 5, 2026, at 12:30 p.m. EST.
• Location: Coatesville VA Medical Center, 1400 Black Horse Hill Road, Coatesville, PA 19320. Attendees should meet at building 38, room 129D.
• Point of Contact (POC): Betty A. Edmondson, AO of EMS. Cellphone: (610) 457-2795.
• Arrival Instructions: Attendees should park in parking lot C and meet outside building 38. They must contact the POC upon arrival.
• Late Arrival Policy: Failure to arrive on time may result in refusal to participate. The POC will allow a 15-minute grace period.
• Registration Requirement: Vendors wishing to attend must submit the following information to Lakeisiha.Davenport@va.gov by March 3, 2026, at 3:00 pm EST:
  1. Company Name
  2. Attendees (limited to three per vendor)
  3. Contact number
  4. Email address
• Consequence of Non-Registration: Failure to register may prevent attendance.
• Campus Map: A campus map is attached as a PDF document.

This document is critical for potential bidders as it outlines the details and requirements for a mandatory site visit. Attendance and proper registration are necessary to participate in the solicitation process. Bidders must note the specific date, time, location, POC, and registration deadline to ensure they can attend and comply with the solicitation's requirements.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the "Entrance Mats Rental and Cleaning at the Coatesville VAMC" opportunity.

• Cleaning Location: Rugs/mats are to be removed from the site for cleaning.
• Current Contractor Information: Questions regarding the current or previous award information should be directed to the appropriate FOIA office.

This document clarifies a key operational requirement (cleaning location) and directs inquiries about past contract details to a specific office. Bidders should note the requirement for off-site cleaning.

Amendment / Modification

• The solicitation close date has been extended to Monday, March 9, 2026, at 1:00 PM EDT.

• Contractor questions and answers are provided in Attachment A.

• Site visit information is included in Attachment B.

• Solicitation close date.

• New attachments (A and B) added.

• Proposal submission deadline extended to March 9, 2026.

• Offerors must include a signed copy of this amendment with their submission.

Amendment / Modification

This amendment (0001) to Solicitation 36C24426Q0114 makes the following changes:

• Extends the solicitation close date to Monday, March 9, 2026, at 1:00 PM EST.

• Provides answers to contractor questions in Attachment A.

• Includes site visit information in Attachment B.

• The solicitation close date has been extended.

• Attachment A (Contractor Questions and Answers) is now included.

• Attachment B (Site Visit Information) is now included.

• Bidders must submit a signed copy of amendment P00001 with their quote.

• The deadline for quote submission is now March 9, 2026, at 1:00 PM EST.

Wage Determination

This document is a Wage Determination (No. 2015-4239, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in the specified geographic area.

Pennsylvania Counties of Lackawanna, Luzerne, and Wyoming.

• Occupational Listings: The document provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: It indicates that fringe benefits are required and follow the occupational listing. Specific benefits mentioned include:
  • Health & Welfare: $5.55 per hour (or $222.00/week or $962.00/month).
  • Health & Welfare EO 13706: $5.09 per hour (or $203.60/week or $882.27/month).
• Executive Orders:
  • EO 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for employee illness, injury, or to assist family members.
  • EO 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after Jan 30, 2022). The minimum wage rate for 2025 is $13.30 per hour (or higher if listed on the wage determination).
• Vacation: 2 weeks paid vacation after 1 year of service, 3 weeks after 10 years.
• Holidays: A minimum of twelve paid holidays per year.
• Hazardous Pay: Differentials of 8% or 4% may apply for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Contractors must provide uniforms or reimburse employees for their cost, including maintenance ($3.35/week or $.67/day), unless "wash and wear" materials are used and no special cleaning is required.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for bidders to understand the labor costs associated with performing services in the specified area. It sets the minimum wage and benefit standards that must be met by the contractor for covered service employees.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Entrance Mats Rental and Cleaning services to support the Coatesville, PA Veterans' Affairs Medical Center (VAMC). The government intends to award a Firm-Fixed Price contract.

• Service: Rental, cleaning, sanitizing, and replacement of entrance mats.

• Schedule: Services to be provided weekly, between 7:00 AM and 3:00 PM on Tuesdays, with adjustments for Federal holidays.

• Mat Specifications: Mats must meet static control (IBM test requirements), have a non-woven fabric primary backing (3.8oz/square yard), and a 100% nitrile rubber backing for safety. Flammability must meet FF2-70 standards. Color is charcoal heather.

• Quantities: Specific quantities of various mat sizes are detailed (e.g., 2 each 3' X 4' Mats, 60 each 4' X 6' Mats, 20 each 4' X 10' Mats, etc.).

• Placement: Mats are to be placed at various specified locations across the VAMC campus, detailed by building and room/area.

• Service Details: Mats will be pulled and replaced weekly. Clean serviced mats must be dry prior to delivery. The contractor must immediately notify the Technical Point of Contact (TPC) of any discrepancies.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base year (04-01-2026 to 03-31-2027) plus four (1)-year option periods.

• Estimated Value: Not explicitly stated, but NAICS code 561790 has a size standard of $9 Million.

• Questions Deadline: Wednesday, February 25, 2026, at 10:00 AM EST. Questions must be submitted in writing to Lakeisiha Davenport at lakeisiha.davenport@va.gov.

• Quote Submission Deadline: Tuesday, March 3, 2026, at 1:00 PM EST. Quotes must be submitted via email ONLY to lakeisiha.davenport@va.gov.

• Evaluation Factors: Quotes will be evaluated on a Lowest-Price Technically Acceptable (LPTA) basis, considering:

  • Price
  • Past Performance (minimum of three similar commercial projects completed in the last three years)
  • Compliance with quote submission instructions.

• SAM Registration: Quoters must be registered in the System for Award Management (SAM) at the time of quote submission and award.

• This acquisition is set aside for Small Business.

• NAICS Code: 561790 (Other Services to Buildings and Dwellings)

• Size Standard: $9 Million

• The solicitation includes numerous FAR and VAAR clauses and provisions, including those related to contract terms, payment, invoicing, small business representations, and security prohibitions.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Entrance Mats Rental and Cleaning services to support the Department of Veterans Affairs (VA) at the Coatesville VAMC. The solicitation number is 36C24426Q0114.

• Rental and cleaning of entrance mats.

• Not specified in this document.

• Questions Deadline: Submit questions in writing to Lakeisiha.Davenport@va.gov no later than Wednesday, February 25, 2026, at 10:00 AM EST. Questions submitted after this date may not be answered.

• Quote Submission Deadline: Tuesday, March 3, 2026, at 1:00 PM EST.

• Submission Method: Quotes must be emailed only to lakeisiha.davenport@va.gov.

• This opportunity is set aside by the Small Business Administration (SBA).

• The NAICS Code is 561790.

• The Product/Service Code is W099.

• The Place of Performance is Coatesville VAMC, 1400 Black Horse Hill Road, Coatesville PA 19320, USA.

• Referenced attachments include RFQ 36C24426Q0114_1 and WD 2015-4239 Luzerne County PA REV 31 dated 120325.