Walk-in Refrigerator Maintenance

SOL #: FA527026QB009Combined Synopsis/Solicitation

Overview

Buyer

DEPT OF DEFENSE

Dept Of The Air Force

FA5270 18 CONS PK

APO, AP, 96368-5199, United States

Place of Performance

Kadena, JP-47, Japan

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

Refrigeration And Air Conditioning Components (4130)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/4a56a75beeec4a65a79caf49dc7570c6/view

Timeline

Posted

Jan 21, 2026

Last Updated

Feb 11, 2026

Submission Deadline

Feb 6, 2026, 7:30 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Air Force, specifically the 18th Civil Engineer Squadron at Kadena Air Base, Okinawa, Japan, is soliciting proposals for Walk-in Refrigerator and Freezer System Maintenance services. This is a Combined Synopsis/Solicitation (RFQ) for an unrestricted acquisition. The contract will be a Firm Fixed Price type, with proposals due by February 5, 2026, 11:30 PM.

Scope of Work

The requirement is for comprehensive maintenance, inspection, and repair of walk-in refrigerator and freezer systems at Kadena Air Base and surrounding Department of Defense facilities. Key services include:

Monthly inspections and scheduled preventive maintenance according to manufacturer guidelines.
Responding to emergency service calls within 24 hours.
Performing repairs and parts replacement.
Managing refrigerant handling in compliance with EPA requirements.
Maintaining a quality control program. Contractor personnel must be certified, licensed, and have a minimum of three years of experience.

Contract Details

Contract Type: Firm Fixed Price (FFP)
Set-Aside: Unrestricted
NAICS Code: 811310 (size standard $12.5M)
Product Service Code (PSC): J041
Period of Performance: A base period plus four option periods, spanning from February 10, 2026, to February 10, 2031.
Place of Performance: Kadena Air Base, Okinawa, Japan, and surrounding DoD facilities.

Submission & Evaluation

Proposals Due: February 5, 2026, 11:30 PM.
Evaluation Factors: Price and Past Performance, with Price being the most important factor.
Inquiries: Must be submitted in writing via email to william.remaley@us.af.mil. A site visit can be conducted upon request.
Required Documents: Offerors must follow instructions in FAR 52.212-1 and its addendum, and may need to complete a Past and Present Performance form.