Walk-in Refrigerator Maintenance

Amendment / Modification

This amendment modifies the solicitation FA527026QB009, originally dated 23 Jan 2026, with the following changes:

• Quantity and Unit Adjustment: The quantity for each CLIN (0001, 1001, 2001, 3001, and 4001) has been changed from 14 to 12. The unit of measure for these CLINs has been changed from 'Each' to 'Months'. This adjustment is intended to reflect the possible annual cost for the government.

• Contact Information Update: The contact information for inquiries has been updated to Mr. Sandeep.

• The quantities and units of measure for Line Items 0001, 1001, 2001, 3001, and 4001 have been modified.

• The contact information for the contracting office has been updated.

• The changes to quantities and units of measure may impact pricing and proposal preparation. Bidders should review the updated CLIN details carefully.

• The amendment does not appear to change the proposal submission deadline or evaluation factors, but bidders should confirm any potential impact on their response.

Solicitation

This solicitation (FA527026QB0090002) is for a "Walk-In Refrigerator and Freezer System MX" and related monthly inspections. The acquisition is unrestricted. The estimated contract value is USD 12,500,000.00.

• Monthly inspection of Walk-In Refrigerator & Freezer Systems.

• Specific system codes are listed: B9481 (AEIS), B9480 (RFSPS), B1991 (KES), B9490 (KHS), B1986 (RMS), B9399 (KMS), B2413 (BHES).

• Further details are provided in an attached Statement of Work (SOW).

• The contract type is Firm Fixed Price.

• The period of performance includes a base period and four option periods.

• Base Period: 17 Feb 2026 - 17 Feb 2027

• Option Period 1: 17 Feb 2027 - 17 Feb 2028

• Option Period 2: 17 Feb 2028 - 17 Feb 2029

• Option Period 3: 17 Feb 2029 - 17 Feb 2030

• Option Period 4: 17 Feb 2030 - 17 Feb 2031

• Offer Due Date: 05 Feb 2026, 11:30 PM.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda.

• Evaluation factors will include Price, Past Performance, and Technical Capability, with Price being the most important.

• Offerors must submit a quote with two separate submittals: Part I - Pricing and Part II - Past and Present Performance.

• Inquiries must be submitted in writing via email to william.remaley@us.af.mil no later than 7 days after the solicitation date.

• This acquisition is unrestricted.

• The solicitation includes numerous FAR and DFARS clauses related to contract administration, representations, certifications, and special contract requirements.

• Payment will be made via Wide Area WorkFlow (WAWF).

Amendment / Modification

This amendment (0001) to solicitation FA527026QB009, dated 23 Jan 2026, makes the following changes:

• Line Item Amounts: Adjusts the amounts for Line Items 0001, 1001, 2001, 3001, and 4001. The quantity for each of these line items is reduced from 46 to 14, resulting in a net change of -32 for each.

• Solicitation Period: Extends the solicitation period by one week and adjusts the contract start time accordingly.

• Attachments: Attaches an updated Performance Work Statement (PWS) and a document containing questions and answers.

• Line Items 0001, 1001, 2001, 3001, and 4001 (Supplies or Services & Prices or Costs)

• Period of Performance for Line Items 0001, 1001, 2001, 3001, and 4001 (Deliveries or Performance)

• Solicitation closing date (extended by 1 week)

• The solicitation closing date has been extended by one week.

• Bidders should acknowledge receipt of this amendment.

• Updated PWS and Q&A documents are now available.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for maintenance, inspection, and repair of walk-in refrigerator and freezer systems for the 18th Civil Engineer Squadron at Kadena Air Base, Okinawa, Japan. The overall mission is to maintain, operate, and protect infrastructure and facilities for assigned personnel.

• Provide all management, tools, supplies, equipment, and labor for maintenance of walk-in refrigerator and freezer systems at Department of Defense Dependent Schools (DoDDS) facilities.

• Perform scheduled maintenance according to manufacturer's guidelines and a submitted maintenance plan.

• Respond to service calls for malfunctions or improper operations, with emergency response required within 2-4 hours and repairs completed within 24 hours of notification (with COR approval).

• Provide quotes for repairs, including a detailed cost breakdown.

• Furnish all necessary parts, materials, and consumables for scheduled preventative maintenance.

• Scheduled Maintenance and Repair: Perform 95% of operations with no deficiencies.

• Service Calls: Respond to all service calls, performing 95% of operations with no deficiencies.

• Performance will be assessed through periodic validation and customer complaints.

• Location: Kadena Air Base, Okinawa, Japan, including surrounding USAF and DOD facility locations.

• Period of Performance: Not explicitly stated in this document, but the PWS is dated September 2025.

• Contractor personnel must possess current and valid professional certifications and licenses, with a minimum of three years of experience.

• Compliance with all applicable federal, state, local, and regulatory agencies in Okinawa.

• Use of specific refrigerants (Class 2 and Class 3) and proper disposal of contaminated refrigerant gas.

• Adherence to environmental regulations, including hazardous materials handling and spill reporting.

• Compliance with safety requirements, including OSHA standards and provision of protective equipment.

• Contractor must provide a contract manager and alternate, who are fluent in English and available as specified.

• Required insurance coverage as per Japanese law.

• Vehicles used must be identified, maintained, and comply with Japanese safety standards and base regulations.

Questions & Answers / Clarifications

This document provides answers to questions raised by potential bidders regarding the Walk-in Refrigerator Maintenance opportunity (FA527026QB009).

• Restricted Refrigerants: The government will not provide a list of restricted refrigerants. The contractor is responsible for researching alternative refrigerants that meet current regulations. Class 1 Ozone Depleting Substances are banned and require Headquarters' Air Force authorization. 40 CFR Part 82 and JEGS 4.9.2 through 4.9.5 provide relevant information. Contractors must complete AF-3000 for review once the refrigerant is identified.
• Equipment Model Numbers: Corrections to specific model numbers for walk-in freezer condensers and walk-in refrigerators at Ralph F. Stearley Primary School and Bob Hope Elementary School have been made. An updated PWS reflecting these changes is attached.
• Quantity and Unit: The quantity and unit for the supplies/services on Standard Form 1449 have been corrected. An updated SF 1449 reflecting the correct quantity is attached.

This Q&A document clarifies requirements related to refrigerants, corrects equipment model numbers, and adjusts quantities. Bidders should refer to the attached updated PWS and SF 1449 for the most current information.

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quote - RFQ) for "WALK IN REFRIGERATOR AND FREEZER SYSTEM MX". The government is procuring maintenance services for these systems.

• Monthly inspection of Walk-In Refrigerator & Freezer Systems.

• Specific system codes are listed: B9481 (AEIS), B9480 (RFSPS), B1991 (KES), B9490 (KHS), B1986 (RMS), B9399 (KMS), B2413 (BHES).

• Further details on requirements are available in the attached Statement of Work (SOW).

• The solicitation number is FA527026QB0090001.

• The estimated value is USD 12,500,000.00.

• The NAICS code is 811310.

• The contract is set aside for Unrestricted.

• The solicitation issue date is 23 Jan 2026.

• The offer due date is 05 Feb 2026 at 11:30 PM.

• Offerors must submit a quote following the instructions in the "Instructions, Conditions, & Notices to Offerors or Quoters" section.

• The response requires two submittals: Part I - Pricing and Part II - Past and Present Performance.

• Pricing must include proposed unit and extended prices in the CLINS section.

• Past and Present Performance requires a list of up to five recent/relevant contracts performed for U.S. Department of Defense and U.S. Federal agencies within the last three years, similar in scope, complexity, and dollar amount to this requirement.

• Inquiries must be submitted in writing via the Question Form and forwarded no later than 7 days after the solicitation date.

• Evaluation factors will include Price and Past Performance, with Technical and Past Performance being less important when combined compared to price.

• This acquisition is Unrestricted.

• The document incorporates FAR clauses by reference, including 52.212-1 (Instructions to Offerors), 52.212-2 (Evaluation), and 52.212-4 (Contract Terms and Conditions).

• DFARS clauses are also incorporated, including those related to payment instructions (252.232-7006) and antiterrorism/force protection (252.225-7043).

• The document includes specific clauses related to telecommunications and video surveillance equipment (52.204-24, 52.204-26, 52.204-29, 252.204-7017, 252.204-7019, 252.204-7024).

• The period of performance for the base item (0001) is 17 Feb 2026 to 17 Feb 2027. Option periods extend through 17 Feb 2031.

Solicitation / RFP / RFQ

This solicitation (FA527026QB009) is for "Walk-In Refrigerator and Freezer System MX" services. The acquisition is unrestricted. The North American Industry Classification Standard (NAICS) code is 811310, with a size standard of USD 12,500,000.00.

• The core service involves monthly inspections of Walk-In Refrigerator & Freezer Systems.

• The Statement of Work (SOW) provides further details on the requirements.

• Product Service Code (PSC) is J041.

• The contract type is Firm Fixed Price.

• The period of performance includes a base period and four option periods.

  • Base Period: 10 Feb 2026 - 10 Feb 2027
  • Option Period 1: 10 Feb 2027 - 10 Feb 2028
  • Option Period 2: 10 Feb 2028 - 10 Feb 2029
  • Option Period 3: 10 Feb 2029 - 10 Feb 2030
  • Option Period 4: 10 Feb 2030 - 10 Feb 2031

• Each period includes 46 units.

• Offer Due Date: 05 Feb 2026, 11:30 PM.

• Evaluation factors will include Price and Past Performance, with Price being the most important.

• Offerors must follow the instructions in FAR 52.212-1 and the provided addendum.

• Inquiries must be submitted in writing via email to william.remaley@us.af.mil no later than 7 days after the solicitation date.

• This acquisition is unrestricted.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• DFARS clauses are also incorporated by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for maintenance, inspection, and repair of walk-in refrigerator and freezer systems for the 18th Civil Engineer Squadron at Kadena Air Base, Okinawa, Japan, and surrounding Department of Defense facilities.

• Provide all necessary management, tools, supplies, equipment, and labor for the maintenance of walk-in refrigerator and freezer systems.

• Perform scheduled maintenance according to manufacturer's guidelines and a detailed maintenance plan.

• Respond to service calls, including emergency situations, within specified timeframes.

• Perform repairs and replacement of parts as needed, ensuring all work is done safely and professionally.

• Manage refrigerant handling in compliance with EPA requirements, including recovery, recycling, and proper disposal.

• Scheduled Maintenance and Repair: Perform 95% of operations with no deficiencies.

• Service Calls: Respond to all service calls and perform necessary repairs within 24 hours, achieving 95% of operations with no deficiencies.

• Periodic Validation: "Spot check" evaluations by the Contracting Officer's Representative (COR).

• Unsatisfactory Performance: May result in warnings or progress meetings.

• Location: Kadena Air Base, Okinawa, Japan, and surrounding DoD facilities.

• Period of Performance: Not explicitly stated in this document, but the PWS is dated September 2025.

• Contractor personnel must possess current and valid professional certifications and licenses, with a minimum of three years of experience.

• Adherence to all applicable federal, state, local, and regulatory agencies' requirements.

• Compliance with environmental regulations, including refrigerant handling and hazardous materials.

• Strict adherence to security and base access requirements.

• Maintenance of a quality control program.

• Provision of required insurance by Japanese law.

• Compliance with Japanese road laws while on U.S. Military Installations.

• Contractor must provide a contract manager and alternate with full authority and English language proficiency.

Form / Attachment / Pricing Sheet

This document appears to be a template for collecting contractor information, likely related to past and present performance. It includes fields for company name, date, and signature, suggesting it's used to document a contractor's performance history.

• Fields for "NAME OF COMPANY", "Date", and "Signature".
• A secondary field for "& _____________________________", the purpose of which is unclear from the provided text.

Bidders may need to complete and submit this form as part of their proposal to demonstrate their past and present performance. The specific requirements for its completion and submission would likely be detailed in the main solicitation document.