Walk-in Refrigerator Maintenance

Solicitation / RFP / RFQ

This solicitation (FA527026QB009) is for "Walk-In Refrigerator and Freezer System MX" services. The acquisition is unrestricted. The North American Industry Classification Standard (NAICS) code is 811310, with a size standard of USD 12,500,000.00.

• The core service involves monthly inspections of Walk-In Refrigerator & Freezer Systems.

• The Statement of Work (SOW) provides further details on the requirements.

• Product Service Code (PSC) is J041.

• The contract type is Firm Fixed Price.

• The period of performance includes a base period and four option periods.

  • Base Period: 10 Feb 2026 - 10 Feb 2027
  • Option Period 1: 10 Feb 2027 - 10 Feb 2028
  • Option Period 2: 10 Feb 2028 - 10 Feb 2029
  • Option Period 3: 10 Feb 2029 - 10 Feb 2030
  • Option Period 4: 10 Feb 2030 - 10 Feb 2031

• Each period includes 46 units.

• Offer Due Date: 05 Feb 2026, 11:30 PM.

• Evaluation factors will include Price and Past Performance, with Price being the most important.

• Offerors must follow the instructions in FAR 52.212-1 and the provided addendum.

• Inquiries must be submitted in writing via email to william.remaley@us.af.mil no later than 7 days after the solicitation date.

• This acquisition is unrestricted.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• DFARS clauses are also incorporated by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for maintenance, inspection, and repair of walk-in refrigerator and freezer systems for the 18th Civil Engineer Squadron at Kadena Air Base, Okinawa, Japan, and surrounding Department of Defense facilities.

• Provide all necessary management, tools, supplies, equipment, and labor for the maintenance of walk-in refrigerator and freezer systems.

• Perform scheduled maintenance according to manufacturer's guidelines and a detailed maintenance plan.

• Respond to service calls, including emergency situations, within specified timeframes.

• Perform repairs and replacement of parts as needed, ensuring all work is done safely and professionally.

• Manage refrigerant handling in compliance with EPA requirements, including recovery, recycling, and proper disposal.

• Scheduled Maintenance and Repair: Perform 95% of operations with no deficiencies.

• Service Calls: Respond to all service calls and perform necessary repairs within 24 hours, achieving 95% of operations with no deficiencies.

• Periodic Validation: "Spot check" evaluations by the Contracting Officer's Representative (COR).

• Unsatisfactory Performance: May result in warnings or progress meetings.

• Location: Kadena Air Base, Okinawa, Japan, and surrounding DoD facilities.

• Period of Performance: Not explicitly stated in this document, but the PWS is dated September 2025.

• Contractor personnel must possess current and valid professional certifications and licenses, with a minimum of three years of experience.

• Adherence to all applicable federal, state, local, and regulatory agencies' requirements.

• Compliance with environmental regulations, including refrigerant handling and hazardous materials.

• Strict adherence to security and base access requirements.

• Maintenance of a quality control program.

• Provision of required insurance by Japanese law.

• Compliance with Japanese road laws while on U.S. Military Installations.

• Contractor must provide a contract manager and alternate with full authority and English language proficiency.

Form / Attachment / Pricing Sheet

This document appears to be a template for collecting contractor information, likely related to past and present performance. It includes fields for company name, date, and signature, suggesting it's used to document a contractor's performance history.

• Fields for "NAME OF COMPANY", "Date", and "Signature".
• A secondary field for "& _____________________________", the purpose of which is unclear from the provided text.

Bidders may need to complete and submit this form as part of their proposal to demonstrate their past and present performance. The specific requirements for its completion and submission would likely be detailed in the main solicitation document.