WET/DRY SUPPRESSION SERVICES

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all personnel, transportation, tools, equipment, supervision, administration, chemicals, parts, and other necessary items to inspect, test, and maintain wet and dry chemical fire suppression systems at various locations on Peterson SFB, Colorado.

• Semi-annual inspection, testing, and maintenance of all fire suppression systems, starting in March and September each year.

• Systems must be tagged with inspection/due dates and technician's name with 100% accuracy.

• Identification of all past due and upcoming 12-year hydrostatic testing within 60 days of contract award, with a quote provided within 10 business days.

• Contractor is responsible for cleanup, waste disposal, and re-instating any discharged system to full stand-by operation at no cost to the Government.

• Contractor shall provide all appropriate chemicals for servicing systems and replenish chemicals for accidental discharges.

• Repairs within scope, not specifically identified but within the general scope of the contract, will be negotiated and funded separately via modification.

• All systems shall be maintained in an in-service condition.

• During semi-annual inspection, 100% of systems shall operate as designed.

• Systems will be tagged correctly 100% of the time.

• Schedule 90% of facilities by the 10th of the month for maintenance; remaining 10% by the 15th.

• Inspection reports must be submitted via email within twenty (20) workdays.

• Services are for Peterson SFB, Colorado.

• Normal duty hours are 7:00 a.m. to 4:00 p.m., Monday through Friday, but work may be required after normal hours or on weekends.

• Maintenance will not be required on specified Federal holidays.

• Compliance with federal, state, local requirements, OSHA, and applicable manufacturer standards.

• Adherence to AFI 32-2001, NFPA 17, NFPA 17A, NFPA 70, NFPA 72, NFPA 96, and 29 CFR/40 CFR.

• Proper handling and disposal of compressed gasses and extinguishing system chemical agents.

• Contractor must use non-flammable, environmentally friendly, bio-degradable cleaning products.

• Contractor is responsible for containing, handling, and cleanup of all spills.

• Trained and NICET certified personnel must perform inspections, maintenance, servicing, and recharging.

• Contractor must comply with Peterson SFB security requirements, including obtaining necessary badges.

• Vehicles must have proper registration, insurance, and a valid driver's license.

• Government will furnish electricity, water, and sewage service. Government will supply an Alarm Tech to disable alarms and notify Fire Emergency Services during testing.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial services to provide all personnel, transportation, tools, equipment, supervision, administration, chemicals, parts, and other items necessary to inspect, test, and maintain wet and dry chemical fire suppression systems at various locations on Peterson Space Force Base (SFB), Colorado. The government intends to award a Firm Fixed Price (FFP) purchase order to the responsible Offeror whose quotation represents the Best Value on a Lowest Price Technically Acceptable (LPTA) basis.

• Inspection, testing, and maintenance of wet and dry chemical fire suppression systems.

• Support for Edwards Fireworks fire alarm systems platform and Edwards System Technology (EST) building control panels, including hardware, firmware, and software.

• Services to be performed at Peterson SFB, Colorado, and Cheyenne Mountain Space Force Station (CMSFS).

• Approximately 160 Nodes with accompanying panels and 8 VESDA facilities.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base period (17 Feb 2026 - 16 Feb 2027), four option periods, and a six-month extension period.

• Estimated Value: Not explicitly stated, but the solicitation is for a 100% small business set-aside with a size standard of $12.5M for NAICS code 811310.

• Questions Deadline: 07 January 2026, 10:00 A.M. Mountain Time.

• Site Visit: 06 January 2025 at 0900 Mountain Time. RSVP required by 2 January 2025.

• Quote Submission Deadline: 12 January 2026, 11:00 A.M. Mountain Time.

• Evaluation: Lowest Price Technically Acceptable (LPTA) basis. Quotes will be evaluated for technical acceptability first, then price. Technically unacceptable quotes will not be considered.

• Key Evaluation Factors:

  • Factor 1: Technical Acceptability (Work Coordination, Certifications, 6-month Certification Plan).
  • Factor 2: Price.

• Proposal Format: Cover Letter, Technical Approach, and Wet/Dry Suppression CLIN Price Sheet (Attachment 3).

• 100% small business set-aside.

• Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM).

• This is a combined synopsis/solicitation; no separate solicitation will be issued.

• The Government reserves the right to cancel the solicitation.

• Offerors must quote the entire package requested.

• Attachments include: PWS, CLIN Pricing Schedule, Provisions & Clauses, and Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all personnel, transportation, tools, equipment, supervision, administration, chemicals, parts, and other necessary items to inspect, test, and maintain wet and dry chemical fire suppression systems at various locations on Peterson SFB, Colorado.

• Semi-annual inspection, testing, and maintenance of all fire suppression systems, starting in March and September each year.

• Systems to be tagged with inspection/due dates and technician's name with 100% accuracy.

• Mandatory twelve-year hydrostatic testing for each system; contractor to identify past due and upcoming tests within 60 days of award and provide a quote.

• Contractor responsible for cleanup, waste disposal, and reinstatement of any discharged system at no cost to the Government.

• Contractor to provide all appropriate chemicals for servicing systems and recharge any system below operating range.

• General repairs or maintenance not specifically identified but within the scope of the contract may be required and will be negotiated separately.

• All systems must be maintained in an in-service condition, operating as designed during semi-annual inspections.

• Systems must be tagged correctly 100% of the time.

• 90% of facilities scheduled by the 10th of the month, with the remaining 10% by the 15th.

• Inspection reports to be submitted via email within twenty (20) workdays after inspection, testing, and maintenance.

• Services to be performed at various locations on Peterson SFB, Colorado.

• Normal duty hours are 7:00 a.m. to 4:00 p.m., Monday through Friday, but work may be required after normal hours or on weekends.

• Maintenance will not be required on specified federal holidays.

• Compliance with federal, state, local requirements, OSHA, and applicable manufacturer standards.

• Adherence to Air Force Instruction (AFI) 32-2001, NFPA 17, NFPA 17A, NFPA 70, NFPA 72, NFPA 96, and 29 CFR/40 CFR.

• Contractor personnel must be trained and certified, with appropriate manuals, tools, and parts available.

• Compliance with environmental regulations regarding cleaning products and hazardous materials.

• Adherence to safety requirements per AFI 91-207 and OSHA.

• Compliance with Peterson SFB security requirements, including obtaining necessary badges.

• Proper vehicle registration, insurance, and driver's license required for base access.

• Specific requirements for personnel in kitchen areas (head coverings) and for access to certain buildings (e.g., securing building, no electronic devices).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide all personnel, transportation, tools, equipment, supervision, administration, chemicals, parts, and other items necessary to inspect, test, and maintain wet and dry chemical fire suppression systems at various locations on Peterson Space Force Base (SFB), Colorado. The requirement is detailed in the Performance Work Statement (PWS).

• Technical support, testing, repairs, troubleshooting, upgrades, and training for Edwards Fireworks fire alarm systems platform and Edwards System Technology (EST) building control panels.

• Maintenance of approximately 160 Nodes with accompanying panels and 8 VESDA facilities on Peterson SFB.

• One computer hub connected to PSFB's operating system on Cheyenne Mountain Space Force Station (CMSFS).

• Contract Type: Firm Fixed Price (FFP) purchase order.

• Period of Performance: Base period (17 Feb 2026 - 16 Feb 2027), four option periods, and a six-month extension period.

• Estimated Value: Not explicitly stated, but the solicitation is for a 100% small business set-aside with a size standard of $12.5M.

• Submission Deadline: Quotes are due by 12 January 2026, 11:00 A.M. Mountain Time.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Quotes will be evaluated for technical acceptability first, then price.

• Technical Acceptability Factors:

  • Work Coordination (response to fire alarm services, hardware/software support, system performance reviews, documentation/tracking).
  • Documentation of Certifications (key personnel certifications).
  • Detailed 6-month Certification Plan.

• Price: Based on the Wet/Dry Suppression CLIN Price Sheet (Attachment 3).

• 100% small business set-aside.

• NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

• Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM).

• This is the 2nd Amendment, which adds a site visit time and date and updates the RFQ Date.

• A site visit is scheduled for 6 January 2025 at 0900 Mountain Time. Interested parties must RSVP by 2 January 2025.

• Questions are due no later than 07 January 2026 at 10:00 A.M. Mountain Time.

• Offerors must be registered in Wide Area Work Flow (WAWF) for payment.

• Attachments include: PWS, CLIN Pricing Schedule, Provisions & Clauses, and Wage Determination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide wet and dry chemical fire suppression system inspection, testing, maintenance, repairs, troubleshooting, upgrades, and training at Peterson Space Force Base (SFB), Colorado. The effort also includes support for Edwards Fireworks fire alarm systems and Edwards System Technology (EST) building control panels at Peterson SFB and Cheyenne Mountain Space Force Station (CMSFS).

• Provide all personnel, transportation, tools, equipment, supervision, administration, chemicals, and parts for fire suppression systems.

• Inspect, test, and maintain wet and dry chemical fire suppression systems, including approximately 160 Nodes and associated panels, and 8 VESDA facilities.

• Support for Edwards Fireworks fire alarm systems and EST building control panels.

• Technical support, testing, repairs, troubleshooting, upgrades, and training.

• Contract Type: Firm Fixed Price (FFP) purchase order.

• Period of Performance: Base Year (17 Feb 2026 - 16 Feb 2027), four Option Years, and a six-month extension period.

• Estimated Value: Not explicitly stated, but the NAICS code 811310 has a small business size standard of $12.5M.

• Quote Submission Deadline: 12 January 2026, 11:00 A.M. Mountain Time.

• Questions Deadline: 05 January 2026, 10:00 A.M. Mountain Time.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability Factors: Work Coordination (hardware/software support, system performance reviews, documentation) and Offeror Qualifications (certifications, 6-month certification plan).

• Price: Based on the Wet/Dry Suppression CLIN Price Sheet.

• Submission Format: Cover Letter (1 page), Technical Approach (10 pages), and CLIN Price Sheet.

• This effort is solicited as a 100% small business set-aside.

• NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

• Small Business Size Standard: $12.5M.

• Prospective Offerors must be registered with SAM.gov and have a CAGE code.

• Funds are not presently available; the Government reserves the right to cancel the solicitation.

• Award will be made to the responsible Offeror whose quotation represents the Best Value to the Government.

• Offerors must quote the entire package; incomplete quotes may be considered non-responsive.

• Attachments include: PWS, CLIN Pricing Schedule, Provisions & Clauses, and Wage Determination.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet serving as a CLIN (Contract Line Item Number) Pricing Schedule for fire alarm maintenance and support services. Bidders are instructed to fill in only the yellow-highlighted cells.

• The schedule outlines specific tasks (CLINs) for fire alarm inspections, categorized by year.
• Tasks include "March Inspections" and "September Inspections" for each performance period.
• A period of performance is defined for each CLIN, spanning from February 17th to February 16th of the following year.
• An optional 6-month extension (CLIN 5001 and 5002) is included, referencing FAR clause 52.217-8.
• The schedule includes fields for Quantity, Unit, Price, and Total for each CLIN.
• It also provides fields for "TOTAL PRICE" and "TOTAL EVALUATED PRICE," both currently listed as 0.0.
• A section for "CONTRACTOR INFO" is present, with fields for Organization, Point of Contact, CAGE, Phone, and Email.

This pricing schedule is critical for bidders to understand the structure of the contract's CLINs and the expected pricing format. Bidders must use this template to provide their pricing for the specified tasks and periods of performance, adhering to the instructions to only complete the yellow cells. The inclusion of an optional extension clause is also important for bidders to consider in their overall bid strategy.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for inspecting, testing, and maintaining wet and dry chemical fire suppression systems located at various facilities on Peterson SFB, Colorado.

• Provide all personnel, transportation, tools, equipment, supervision, administration, chemicals, parts, and other necessary items.

• Service all fire suppression systems semi-annually (March and September) in accordance with specified standards (NFPA 17, NFPA 17A, NFPA 70, NFPA 72, NFPA 96, AFI 32-2001, OSHA, 29 CFR, 40 CFR).

• Tag all systems with inspection/due dates and technician names accurately.

• Provide quotes for any additional maintenance or repairs identified during inspections within 10 days.

• Perform mandatory twelve-year hydrostatic testing, providing quotes within 10 business days of award and supplying temporary cylinders.

• Be responsible for cleanup, waste disposal, and system reinstatement at no cost to the Government if a system is discharged.

• Provide all necessary chemicals for system service and replenishment for accidental discharges.

• The Government may modify the contract for general repairs or maintenance outside the initial scope but within the contract's general purpose.

• Systems must be maintained in an in-service condition, operating as designed during semi-annual inspections (100% of systems).

• Systems must be correctly tagged with inspection and due dates and technician information (100% accuracy).

• 90% of facilities must be scheduled by the 10th of March and September, with the remaining 10% by the 15th, with variances coordinated at least 24 hours in advance.

• Inspection reports must be submitted via email within 20 workdays after service.

• Services are to be performed at various locations on Peterson SFB, Colorado.

• Normal duty hours are 7:00 a.m. to 4:00 p.m., Monday through Friday, but work may be required after hours or on weekends.

• Maintenance is not required on specified Federal holidays.

• Contractor personnel must be trained and certified (NICET certified preferred) and possess necessary manuals, tools, and parts.

• Contractor must comply with all federal, state, local, OSHA, and applicable manufacturer standards.

• Contractor must comply with environmental protection guidelines, using non-flammable, environmentally friendly, bio-degradable cleaning products.

• Contractor is responsible for containing, handling, and cleaning up any spills.

• Contractor must comply with Air Force Instruction (AFI) 91-207 (Traffic Safety) and Peterson SFB security requirements, including obtaining necessary badges.

• Personnel working in kitchen areas must wear head coverings.

• Specific building access and coordination requirements are detailed in the PWS and Technical Exhibits.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Provisions and Clauses," lists various clauses and provisions that are incorporated by reference into a contract or solicitation. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the opportunity.

• Clauses Incorporated by Reference: A comprehensive list of FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses, including their clause numbers, alternate numbers/development numbers, titles, year/month of incorporation, and the section of the regulation they belong to.
• Clauses in Full Text: Provides the full text for specific clauses, such as "Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures" (52.204-29) and "Wide Area WorkFlow Payment Instructions" (252.232-7006).
• Representations and Certifications: Includes various provisions that offerors must complete, such as those related to small business concerns, veteran-owned businesses, HUBZone concerns, Buy American certificates, and certifications regarding responsibility matters.
• Other Provisions: Covers topics like "Option to Extend Services," "Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction," and "Covered Telecommunications Equipment or Services-Representation."

This document is critical for bidders as it outlines the mandatory terms, conditions, representations, and certifications that will govern the contract. Bidders must carefully review these clauses to ensure they can comply with all requirements, as failure to do so could impact their ability to bid or their performance if awarded the contract. It details legal obligations, reporting requirements, and specific certifications needed for the solicitation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide wet and dry chemical fire suppression systems inspection, testing, and maintenance at various locations on Peterson Space Force Base, Colorado. The government intends to award a Firm Fixed Price (FFP) purchase order.

• Provide personnel, transportation, tools, equipment, supervision, administration, chemicals, parts, and other items necessary for fire suppression systems.

• Services include inspection, testing, maintenance, technical support, troubleshooting, upgrades, and training.

• Work is defined in the Performance Work Statement (PWS) and covers approximately 160 Nodes with accompanying panels and 8 VESDA facilities.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base Year (17 Feb 2026 - 16 Feb 2027), four Option Years, and a six-month extension period.

• Estimated Value: Not explicitly stated, but the NAICS code 811310 has a small business size standard of $12.5M.

• Quotes are due by 5 January 2026, 11:00 A.M. Mountain Time.

• Submission instructions include a Cover Letter (1 page), Technical Approach (10 pages), and the Wet/Dry Suppression CLIN Price Sheet.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability will be assessed based on Work Coordination, required certifications, and a 6-month certification plan.

• Price will be evaluated for fairness and reasonableness.

• This effort is a 100% small business set-aside.

• North American Industry Classification System (NAICS) code: 811310.

• Small business size standard: $12.5M.

• Offerors must have a Commercial and Government Entity (CAGE) code and be registered with the System for Award Management (SAM).

• All communications regarding this solicitation must be directed to the Contracting Officer or Specialist.

• Questions are due by 24 December 2025, 10:00 A.M. Mountain Time.

• Offerors must quote the entire package to be considered responsive.

• Offerors must be registered in Wide Area Work Flow (WAWF) for payment.

Form / Attachment / Pricing Sheet

This document is a draft CLIN (Contract Line Item Number) Pricing Schedule for fire alarm maintenance and support services. Bidders are instructed to fill in only the yellow cells.

• CLINs: The schedule outlines specific tasks (CLIN 0001, 0002, 1001, 1002, etc.) for fire alarm inspections, with separate CLINs for March and September inspections.
• Period of Performance: Each CLIN covers a specific one-year period, starting from February 17th of one year and ending February 16th of the following year, spanning multiple years.
• Optional Extension: CLIN 5001 and 5002 represent an optional 6-month extension, referencing FAR clause 52.217-8.
• Pricing: Columns for Unit Price and Total are provided, with all listed prices currently set to 0.0.
• Contractor Information: Fields for Organization, Point of Contact, CAGE, Phone, and Email are included for contractor details.

This pricing schedule is crucial for bidders to understand the structure of the contract's CLINs, the periods of performance for each task, and to input their proposed pricing for the fire alarm maintenance and support services. It directly impacts how proposals will be structured and evaluated based on cost.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing all personnel, transportation, tools, equipment, supervision, administration, chemicals, parts, and other necessary items to inspect, test, and maintain wet and dry chemical fire suppression systems at various locations on Peterson SFB, Colorado.

• Semi-annual inspection, testing, and maintenance of all fire suppression systems listed in Section V, Technical Exhibit 1 (TE-1), scheduled for March and September each year.

• Mandatory twelve-year hydrostatic testing for each fire suppression system.

• Contractor is responsible for cleanup, waste disposal, and re-instatement of any discharged system at no cost to the Government.

• Contractor shall provide all appropriate chemicals for servicing systems and replenishing for accidental discharges.

• General repairs or maintenance not specifically identified in the PWS but within the general scope of the contract may be accomplished via contract modification.

• All systems must be tagged with inspection/due dates and technician's name with 100% accuracy.

• Semi-annual inspections: 100% of systems shall operate as designed.

• Schedules: 90% of facilities to be scheduled by the 10th of the month; remaining 10% by the 15th, with variances coordinated at least 24 hours in advance.

• Reporting: Submit an emailed report after inspection, testing, and maintenance within twenty (20) workdays.

• Services are to be performed at various locations on Peterson SFB, Colorado.

• Normal duty hours are 7:00 a.m. to 4:00 p.m., Monday through Friday, but work may be required after normal duty hours or on weekends.

• Compliance with federal, state, local requirements, OSHA, and applicable manufacturer standards, including AFI 32-2001, NFPA 17, NFPA 17A, NFPA 70, NFPA 72, and NFPA 96.

• Contractor personnel must be trained and NICET certified.

• Use of environmentally friendly, bio-degradable cleaning products.

• Contractor is responsible for containing, handling, and cleanup of all spills.

• Compliance with Peterson SFB security requirements, including obtaining necessary badges.

• Vehicles must have proper state registration, proof of insurance, and a valid driver's license.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5417, Revision 31) for the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts in El Paso and Teller Counties, Colorado.

• Occupational Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, from administrative support to technical and miscellaneous roles.
• Fringe Benefits: Details required health and welfare benefits (with specific rates for regular and EO 13706 coverage), paid vacation time based on years of service, and a minimum of eleven paid holidays per year.
• Executive Order (EO) Notes: Includes information on the applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining contractor obligations and worker protections.
• Footnotes: Provides specific guidance for computer employees (exemption criteria) and air traffic controllers/weather observers (night and Sunday pay differentials).
• Hazardous Pay: Outlines differential pay rates for working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Details requirements for providing and maintaining uniforms.
• Conformance Process: Explains the procedure (using Standard Form 1444) for classifying and determining wage rates for occupations not explicitly listed in the wage determination.

This wage determination is critical for bidders to accurately estimate labor costs for any contract opportunity that requires services in the specified geographic area and is subject to the Service Contract Act. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. Failure to adhere to these rates can lead to contract violations.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - DRAFT Provisions and Clauses," lists various clauses and provisions that are incorporated by reference into a contract or solicitation. It serves as a reference for offerors to understand the legal and regulatory requirements that will apply to the contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses, including their clause numbers, alternate/deviation numbers, titles, and the year/month of their incorporation.
• Clauses in Full Text: Provides the full text for specific clauses, such as FAR 52.204-29 (Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures) and FAR 52.232-7006 (Wide Area WorkFlow Payment Instructions).
• Representations and Certifications: Includes various provisions requiring offerors to make representations and certifications regarding their business status, compliance with laws, and other relevant factors (e.g., Small Business status, Buy American Act, Trade Agreements, Representations by Corporations Regarding Delinquent Tax Liability or Felony Conviction).

Bidders must carefully review this document to understand all applicable clauses, provisions, representations, and certifications. This includes identifying any requirements that may impact their ability to bid, their proposed approach, or their compliance obligations if awarded the contract. Specific attention should be paid to clauses related to supply chain security, payment instructions, and various representations and certifications, as these often require specific actions or disclosures from the offeror.