WINGS OVER SOLANO AIR SHOW TENTS, TABLES, AND CHAIRS RENTAL

Quick Summary

The 60th Contracting Squadron, Department of the Air Force, is soliciting quotations for the rental of tents, tables, chairs, and linens for the 2026 Travis AFB Wings Over Solano Air Show at Travis AFB, CA. This is a Total Small Business Set-Aside. Quotations are due March 13, 2026, at 12:00 PM PST.

Scope of Work

The contractor shall provide, install, set up, tear down, and remove event tents, tables, chairs, and table linens. All equipment must be new, clean, uniform, and damage-free. Specific requirements, as per the latest Statement of Work (SOW), include:

• Tents: One 40'x80' Commander's Tent (3 walls), one 40'x40' Main Venue Entry Tent (no walls), one 20'x40' Thunder Bird's Friends & Family Tent (3 walls), one 20'x20' EFMP Tent (4 sides), one 20'x20' Performer Tent (3 walls), and two 15'x15' Media & Autograph Tents (no walls). All tents must be white.
• Tables & Chairs: Twenty Cocktail Tables, Seven Hundred Seventy-Four White Folding Chairs. Tables and chairs must be white.
• Linens: Twenty Cocktail Table Linens, Twenty 6ft Round Linens, Twenty-Four 30"x72" Table Linens. Linens must be uniform (all blue OR all black, not mixed). Installation is scheduled for April 23, 2026 (0700-2000), with removal by April 26, 2026 (2359). Teardown can begin no earlier than 1700 on April 26, 2026. The contractor is responsible for all personnel, equipment, tools, materials, supervision, and compliance with federal, military, state, and local laws, including safety and fire codes. Contractor employees requiring base access must obtain security badges and provide necessary personal information for vetting.

Contract Details

• Type: Firm Fixed Price (FFP) Request for Quotation (RFQ)
• Set-Aside: Total Small Business Set-Aside
• NAICS: 532289 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing)
• PSC: W071 (Lease Or Rental Of Equipment: Furniture)
• Period of Performance: Installation April 23, 2026 – Removal April 26, 2026
• Place of Performance: Travis AFB, CA 94535
• Anticipated Award Date: March 20, 2026

Submission Requirements

Offerors must submit:

• Completed Vendor Information and Pricing section.
• Contractor Responsibility Verification form (Attachment 2).
• Technical Capability Statement demonstrating ability to satisfy SOW requirements.
• Past Performance List of References (Attachment 4) for relevant contracts within the last three years.
• Past Performance Questionnaire (PPQ) (Attachment 3) to be completed by references and submitted to the contracting office. All equipment provided must be new; refurbished equipment will not be accepted. Offers must hold prices firm for 60 calendar days.

Evaluation Criteria

Award will be made to the responsible offeror providing the best value to the Government, based on:

1. Past Performance: Satisfactory or above ratings on recent (within 3 years) and relevant contracts. Government may use CPARS, PPQs, direct reference contact, or CO knowledge.
2. Technical Capability: Sufficient information in the Technical Capability Statement to successfully fulfill SOW requirements.
3. Price: Fair and reasonable.

Key Dates & Contacts

• RFQ Response Deadline: March 13, 2026, 12:00 PM PST
• Submission Method: Electronically via email to both points of contact.
• Contract Specialist: Shepard Hicks (shepard.hicks@us.af.mil)
• Contracting Officer: Alexander J. Love Gaunt (alexander.love_gaunt@us.af.mil)