2026 TAFB Air Show Tents, Tables, Chairs and Linens Rental

Form / Attachment / Pricing Sheet

This document, "Contractor Responsibility Verification," outlines the criteria and requirements for prospective contractors to demonstrate their responsibility in accordance with FAR 9.103 and FAR 9.104-1. It serves as a checklist and confirmation form for bidders to provide information or attest to their capabilities regarding financial resources, delivery schedules, performance records, business integrity, organizational structure, and production capabilities.

• Financial Resources: Requires proof of adequate financial resources or the ability to obtain them.
• Meeting Delivery Requirement: Confirmation of the ability to meet proposed delivery or performance schedules.
• Performance Record: Requires a satisfactory performance record within the last 3 years or a capability statement for new entrants.
• Business Integrity and Ethics: Certification of accurate information regarding responsibility, exclusions, and proceedings in SAM.gov.
• Organizational Structure: Confirmation of adequate organizational structure, experience, and controls.
• Production Capabilities: Confirmation of adequate technical equipment, facilities, or the ability to obtain them.

Bidders must complete and submit this form to demonstrate their responsibility. It directly impacts their ability to be considered for award. The document details the specific information and assurances required for each responsibility factor, guiding bidders on what evidence or confirmations they need to provide as part of their proposal or in support of their qualification.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide, install, set up, tear down, and remove event tents, tables, chairs, and table linens for the 2026 Travis AFB Wings Over Solano Air Show.

• Deliverables: Event tents, tables, chairs, and table linens.

• Installation Date: April 23, 2026, between 0700 and 2000.

• Removal Date: April 26, 2026, no later than 2359hrs.

• Location: Travis AFB, CA 94535, at pre-designated locations within the Air Show Venue area (concrete surface).

• Specific Equipment Requested:

  • One (1) Commanders Tent (40'x80')
  • One (1) Main Venue Entry Tent (40'x40')
  • One (1) STEM Tent (40'x60')
  • One (1) Thunder Bird's Friends & Family Tent (20'x40')
  • One (1) EFMP Tent (20'x20')
  • One (1) Performer Tent (20'x20')
  • One (1) Recruiters Tent (20'x20')
  • Two (2) 15'x15' Tents (Media & Autographs)
  • Twenty (20) Cocktail Tables
  • Twenty (20) Cocktail Table Linens (Blue OR Black)
  • Twenty (20) 6ft Round Linens (Blue OR Black)
  • Twenty-Four (24) 30"x72" Table Linens (Blue OR Black)
  • Seven Hundred Seventy-Four (774) White Folding Chairs

• Color Requirements: Linens must be uniform in color/shade (ALL blue or ALL black, not mixed). Tables and chairs must be uniform in color/shade (white). Tents must be uniform in color/shade (white).

• Services must ensure the safety and general wellbeing of Air Show attendees.

• Contractor must comply with all federal, military, state, and local laws and regulations.

• Contractor must conform to all safety regulations, including OSHA.

• Installation: April 23, 2026

• Removal: April 26, 2026

• Location: Travis AFB, CA 94535

• Personnel: Contractor employees must present a neat appearance, be capable of writing, speaking, and understanding English. A designated representative with authority to act on contractual matters must be present and available during operational hours.

• Security: Employees performing services within secured areas must obtain a security badge. A list of employees with required personal information must be provided to the Contracting Officer for processing. Vehicle registration, proof of insurance, and a valid driver's license are required for all vehicles.

• Vehicles: Contractor shall provide all necessary vehicles, which must have current registration and insurance.

• Equipment: Contractor shall provide all necessary equipment and supplies, except for Government-furnished items.

• Deviations: Any deviations from the required work or schedule must be coordinated and authorized by the Contracting Officer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically the rental of tents, tables, chairs, and linens for the Wings Over Solano Air Show. This document constitutes the only solicitation, and a separate written solicitation will not be issued.

• Rental of event tents, tables, chairs, and table linens.

• Includes installation, setup, tear down, and removal.

• All equipment provided must be new; refurbished equipment will not be accepted.

• Contract Type: Firm Fixed Price.

• Period of Performance: 23 April 2026 – 26 April 2026.

• Delivery: F.O.B. Destination to Travis AFB.

• Anticipated Award Date: 20 March 2026.

• RFQ Response Deadline: 09 March 2026, 12:00 PM PST.

• Questions Deadline: 03 March 2026, 4:30 PM PST.

• Submission Method: Offers must be submitted electronically via email to the points of contact listed.

• Evaluation Factors: Offers will be evaluated based on Past Performance, Technical Capability, and Price to determine the best value to the Government. Past performance must be satisfactory or above, and technical capability must meet or exceed SOW requirements.

• This acquisition is a total Small Business Set-Aside.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attachments include: Statement of Work (SOW), Contractor Responsibility Verification, Past Performance Questionnaire, Past Performance List of References, TAFB Security Requirements, Wage Determinations, and Provisions and Clauses.

Forms / Attachments / Pricing Sheets

This document lists various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses, along with their applicability and dates. It serves as a reference for contracting officers to ensure the correct clauses are included in solicitations and contracts based on specific criteria.

• FAR Provisions and Clauses: Details numerous FAR provisions and clauses, including their reference numbers (e.g., 52.203-11, 52.204-7), titles, and dates. It also indicates when alternate versions or deviations are applicable.
• DFARS Provisions and Clauses: Lists DFARS provisions and clauses with similar details, focusing on defense-related acquisitions.
• Applicability Guidance: For many provisions and clauses, the document specifies the conditions under which they must be included in solicitations and contracts (e.g., based on contract value, type of acquisition, or specific requirements like small business set-asides, cybersecurity, or labor standards).
• Dates: Provides the effective or revision dates for many of the listed provisions and clauses.

While this document is primarily a guide for contracting officers, bidders should be aware that the provisions and clauses listed will form the basis of the contract terms and conditions. Understanding these clauses is crucial for determining compliance requirements, potential risks, and overall eligibility for the opportunity. Key areas highlighted include:

• Small Business Requirements: Provisions related to small business set-asides, utilization, and subcontracting plans (e.g., 52.219-6, 52.219-8, 52.219-9).
• Cybersecurity and Information Security: Clauses related to safeguarding covered defense information and contractor personnel access (e.g., DFARS 252.204-7012, 252.204-7019, 52.240-93).
• Labor Standards: Provisions concerning Service Contract Labor Standards, wage determinations, and equal opportunity (e.g., 52.222-41, 52.222-43, 52.222-35).
• Buy American Act and Trade Agreements: Clauses related to domestic preference and trade agreements (e.g., 252.225-7001, 252.225-7021).

Bidders should review the specific solicitation and contract to identify which of these provisions and clauses are applicable to the particular opportunity.

Form / Attachment / Pricing Sheet

This document outlines the security requirements for contractor access to Travis Air Force Base (TAFB), including identity proofing, vetting, and base access procedures.

• Identity Proofing and Vetting: Requires contractors to undergo identity proofing and vetting, including NCIC and CLETS checks, unless they possess a current favorable government security clearance verified through JPAS.
• Required Identification: Lists acceptable forms of identification for proofing, including passports, permanent resident cards, employment authorization documents, driver's licenses, and government-issued identification cards. Supplemental sources are also listed.
• REAL ID Act Compliance: Details requirements related to the REAL ID Act of 2005 for state-issued driver's licenses and ID cards used for access.
• Base Access Disqualifiers: Lists criteria that would prevent an individual from gaining base access, such as known terrorist ties, criminal convictions, or inability to verify identity.
• Contractor Responsibilities: Outlines the primary contractor's role in coordinating base entry, advising contractors on requirements, managing base passes, and reporting changes in employee status.
• Base Pass Procedures: Details the process for obtaining base passes, including the Entry Authority List (EAL) submission, validity periods, and procedures for lost or revoked passes.
• Force Protection Conditions (FPCON): Explains how FPCON levels impact contractor access and escort requirements.
• Restricted Area Badges (RAB) and Escort Requirements: Specifies procedures for obtaining RABs and escort requirements for subcontractors and contractors without RABs.
• Training Requirements: Mentions Information Protection Security Training, Antiterrorism Force Protection Training, and Operations Security (OPSEC) requirements.

This document is critical for any bidder whose personnel will require access to Travis AFB. It details the necessary identification, vetting processes, and potential disqualifiers that could impact an individual's ability to perform work on the installation. Understanding these requirements is essential for accurate proposal development and successful contract execution.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's "Register of Wage Determinations under the Service Contract Act." It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in California County of Solano.

• Lists numerous occupational codes and titles (e.g., "Accounting Clerk I," "Automotive Worker," "Registered Nurse I," "Computer Operator I").
• Specifies the minimum hourly wage rate for each listed occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing." Specific fringe benefit details are not listed in this excerpt but are referenced as following the occupational listing.
• Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining additional requirements for contractors.
• Details general benefits applicable to all listed occupations, including Health & Welfare, Vacation, and Holidays.
• Provides information on "Hazardous Pay Differential" and "Uniform Allowance."
• Outlines the "Conformance Process" for situations where a required classification is not listed in the wage determination.

This document is critical for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act. It directly impacts the pricing strategy for proposals, ensuring that all labor costs, including wages and fringe benefits, are accurately accounted for to comply with federal regulations. Bidders must ensure their proposed wages meet or exceed these determined rates.

Form / Attachment / Pricing Sheet

This document is a template for bidders to provide a list of references for past performance on previous contracts. It is intended to help the government evaluate a bidder's experience and capability to perform the work required by the solicitation.

• Vendor Name: To identify the company submitting the reference.
• Contract Number: Including any task order numbers.
• Description of Work Performed: A summary of the services or goods provided.
• Contract Period of Performance (POP): The start and end dates of the contract.
• Contracting Agency POC/Customer Name, Phone & Email: Contact information for the government or customer representative.
• Contract Values: Total and annual contract amounts.
• Performed as a Subcontractor, Affiliate, or Joint Venture?: A field to indicate if the work was performed in a subcontracting capacity, and if so, the percentage of effort.

Bidders must complete this form for each relevant contract they wish to use as a past performance reference. Specific details are required for each field to ensure a comprehensive evaluation.

This attachment is critical for bidders to demonstrate their past performance. A well-completed list of references can significantly impact the evaluation of a proposal. Bidders should select contracts that are most relevant in scope, size, and complexity to the current opportunity.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) required by the 60th Contracting Squadron, Travis Air Force Base, CA. It is used to gather performance ratings from recent customers of offerors bidding on the Elevated Work Platform Systems Maintenance or Repair requirement. The completed questionnaire will be part of the official source selection records.

• Offeror's Information: Details about the contracting company being evaluated.
• Respondent Information: Details about the customer completing the questionnaire.
• Contract Information: Specifics about the contract the offeror performed (name/number, description, performance period, value, role as prime/subcontractor).
• Performance Information: A rating scale (1-5) for various aspects of performance including Quality of Service, On-Time Delivery, Management, Communication, and Adherence to Contract Terms. Narrative explanations are required for ratings of 1, 2, or 5.
• Overall Performance Rating: A question asking for an overall assessment and whether another contract would be awarded.

This questionnaire is critical for offerors to provide to their recent customers. The customer's feedback directly impacts the government's evaluation of the offeror's past performance, a key factor in source selection. Offerors should ensure they provide this form to relevant customers well in advance of the deadline.

Sources Sought / Request for Information (RFI)

This Sources Sought notice is issued by the 60th Contracting Squadron at Travis AFB, CA, for informational purposes only. The government is seeking to determine the availability of businesses, including small businesses (Small Disadvantaged, HUBZone, 8(a), Service-Disabled Veteran-Owned, Woman-Owned), capable of providing tent, table, and chair rentals for the 2026 Travis AFB Wings Over Solano Airshow.

• Rental of tents, chairs, tables, and table linens.
• Linens must be uniform in color (all blue or all black, not mixed).
• Tables and chairs must be uniform in white.
• Tents must be uniform in white.
• Items will be delivered to and installed at pre-designated locations within the Air Show Venue area (concrete surface).
• Specific locations will be provided at a later date.
• Further guidance may be found in the attachment titled "2026 TAFB Air Show - Tents Tables Chairs SOW Draft".

This is a Sources Sought and does not constitute a Request for Quote (RFQ) or a commitment to contract. The Air Force is not currently seeking proposals and will not accept unsolicited proposals. The government will not pay for any information or administrative costs incurred in response to this RFI. All costs are at the interested party's expense.

• Responses are due by January 15, 2026, at 1:00 PM Pacific Time.

• Responses must be submitted via email to A1C Shepard Hicks (shepard.hicks@us.af.mil) and SSgt Love Gaunt (alexander.love_gaunt@us.af.mil).

• Business name and address

• Name of company representative and their business title

• Business Size and Type of Small Business (if applicable)

• Cage Code

• DUNS Number

• NAICS applicable to the service

• Brief capabilities package demonstrating ability to perform the required services

This RFI specifically aims to identify small businesses, including various subsets (SDB, HUBZone, 8(a), SDVOSB, WOSB).

• Not responding to this RFI does not preclude participation in any future RFQ, if issued.
• All submissions become Government property and will not be returned.
• Information provided is subject to change and is not binding on the Government.

Statement of Work (SOW)

To provide, install, set up, and tear down event tents, tables, chairs, and table linens for the 2026 Wings Over Solano Air Show at Travis AFB, CA.

• Provision of event tents, tables, chairs, and table linens.

• Installation and setup on April 23, 2026, between 0800 and 2000.

• Removal of all equipment by 2359hrs on April 26, 2026.

• Services must ensure the safety and general well-being of Air Show attendees.

• Contractor is responsible for all personnel, equipment, tools, materials, supervision, licenses, quality control, and other necessary items.

• Compliance with all federal, military, state, and local laws and regulations is required.

• Tents:

  • 1x Commander's Tent (40'x80', 3 walls)
  • 1x Main Venue Entry Tent (40'x40', 2 walls)
  • 1x STEM Tent (40'x60', 2 walls)
  • 1x Thunder Bird's Friends & Family Tent (20'x40')
  • 1x EFMP Tent (20'x20', 4 sides with door/windows)
  • 1x Performer Tent (20'x20', 3 sided)
  • 1x Recruiter's Tent (20'x20')
  • 2x Media & Autographs Tents (15'x15')

• Tables:

  • 20x Cocktail Tables (dimensions TBD)

• Chairs:

  • 774x White Folding Chairs

• Linens:

  • 20x Cocktail Table Linens (Uniform color: Blue OR Black, not mixed)
  • 20x 6ft Round Linens (Uniform color: Blue OR Black, not mixed)
  • 24x 30"x72" Table Linens (Uniform color: Blue OR Black, not mixed)

• All tents must be uniform in color/shade of white. Tables and chairs must be uniform in color/shade of white.

• Delivery/Setup: April 23, 2026 (0800-2000)

• Removal: By April 26, 2026 (2359hrs)

• Location: Travis AFB, CA 94535

• Vehicles: Contractor must provide all necessary vehicles, which must have current registration and insurance.

• Working Conditions: Compliance with all federal, state, and local safety and fire codes.

• Contractor Employees: Must present a neat appearance, be capable of English communication, and have a designated representative with authority for contractual matters. Employees must not be identified as a threat to the installation.

• Base Security: Employees performing services within secured areas must obtain a security badge. The contractor must provide employee information for processing. Vehicle registration, proof of insurance, and a valid driver's license are required for vehicle registration. Employees must have required training and certifications.

• Safety: Compliance with all safety regulations, including OSHA.

• The document is a draft Statement of Work.