WMF Saco RD Electrical Panel

Solicitation / RFP / RFQ

This solicitation is for electrical upgrades at the White Mountain National Forest (WMF) administration site in Conway, New Hampshire, and transformer replacement at the WMF Headquarters in Campton, New Hampshire. The work is necessary to bring existing electrical systems into compliance with the NFPA National Electric Code, ensuring safety and proper functioning. A critical transformer at the WMF headquarters has been damaged by a lightning strike, rendering that facility without electricity.

• Furnish all labor, materials, equipment, supervision, and transportation to perform the specified work.

• Install FHQ and Saco Electrical Upgrades.

• Remove and replace damaged transformers at the WMF Headquarters.

• Comply with all applicable Federal Acquisition Regulation (FAR) and USDA Acquisition Regulation (AGAR) clauses and provisions.

• Award Type: Anticipated single award.

• Performance Period: 90 Days after the date the contractor receives the Notice To Proceed (NTP). Early completion is accepted.

• Submission Method: Email completed quotes to kevin.brown2@usda.gov.

• Deadline: No later than 5:00 P.M. (Eastern) on 02/20/2026.

• Offer Acceptance Period: Offers must be held firm for 90 calendar days from the receipt date.

• Evaluation Criteria: Award will be made to the responsible and acceptable contractor whose quote represents the lowest price to the government. Acceptability is based on compliance with the solicitation; responsibility is determined by the Contracting Officer based on factors like past performance and financial health.

• Pricing: Contractors must provide pricing for all items listed in Attachment 02, Schedule of Items. Failure to do so may result in disqualification.

• Not explicitly stated, but standard FAR clauses for small business and other set-asides may apply if checked (e.g., 52.219-6 Notice of Total Small Business Aside).

• This is a commercial construction acquisition.

• The solicitation incorporates numerous FAR and AGAR clauses by reference, including those related to terms and conditions, changes, inspection, warranty, labor rates, and payment.

• Specific attention should be paid to AGAR clauses 452.204-70 (Modification for Contract Closeout), 452.203-71 (Anti-Discrimination and DEI Compliance), and 452.232-71 (Progress Payments for Commercial Construction Contracts).

• Information regarding agency protests and the USDA Ombudsman Program is provided.

Amendment / Modification

This amendment (0001) to solicitation 12445526Q0005 makes the following changes:

• Addition of Vendor Q&A Document: A document containing vendor questions and answers has been added.

• Site Visit Scheduling: Site visits for both locations have been scheduled for Thursday, January 29, 2026.

  • Conway, NH Site Visit: 9:00 AM EST at 33 Kancamagus Hwy, Conway, NH 03818. Hosted by Michelle Hanson (michelle.hanson@usda.gov).
  • Campton, NH Site Visit: 1:00 PM EST at 71 White Mountain Dr., Campton, NH 03223. Hosted by Leah Jackman (Leah.Jackman@usda.gov).

• The solicitation is amended to include the Q&A document and to schedule the site visits.

• The offer receipt date is not extended, but potential offerors are reminded to acknowledge receipt of this amendment. Failure to do so may result in offer rejection. If an offeror wishes to change a submitted offer due to this amendment, the change must be received prior to the specified opening hour and date.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the solicitation for electrical work at multiple locations.

• Transformer Voltage (Campton Location):
  • Input Voltage: 480 Volts
  • Output Voltage: 240 Volts
  • Phase: 3 Phase
  • kVA rating for 400A transformer: Not Known
• Distribution & Materials (Saco Location):
  • 400A CT cabinet upgrade: Existing utility feed is Underground.
  • Transformer and wiring windings: Aluminum is acceptable, provided all work complies with the National Electric Code.
• Site Condition & Access:
  • A site visit is scheduled for Thursday, January 29th, for both Conway (9:00 AM) and Campton (1:00 PM) locations. Specific addresses and hosts are provided.
• Deadlines:
  • All circuits must be operational within 5 days of work commencement.
  • The anticipated project start date is on or around March 2, 2026.

These clarifications provide specific technical details, confirm site conditions, and establish key deadlines, which will be critical for bidders to accurately price and plan their proposals.

Solicitation / RFP / RFQ

This solicitation is for electrical upgrades at the White Mountain National Forest (WMF) Saco Ranger District administration site in Conway, New Hampshire, and transformer replacement at the WMF Headquarters in Campton, New Hampshire. The work is necessary to bring existing electrical equipment into compliance with the NFPA National Electric Code (NEC) for safety and proper functioning. A critical lightning strike has rendered the WMF Headquarters warehouse without electricity.

• Installation of FHQ and Saco Electrical Upgrades.

• Removal and replacement of damaged transformers at WMF Headquarters.

• All work must comply with NFPA National Electric Code.

• Compliance with applicable Federal Acquisition Regulation (FAR) and USDA Acquisition Regulation (AGAR) clauses and provisions.

• Award will be made as a single contract.

• Performance Period: 90 Days after the date the contractor receives the Notice To Proceed (NTP). Early completion is accepted.

• Submission Method: Email completed quotes to kevin.brown2@usda.gov.

• Deadline: No later than 5:00 P.M. (Eastern) on 02/20/2026.

• Offerors must hold prices firm for 90 calendar days.

• Evaluation Criteria: Award will be made to the responsible and acceptable contractor whose quote represents the lowest price to the government. Acceptability is based on compliance with the solicitation; responsibility is determined by the Contracting Officer based on factors like past performance and financial health.

• Pricing: Contractors must provide pricing for all items listed in Attachment 02 - Schedule Of Items. Failure to do so may result in disqualification.

• Not explicitly stated, but several clauses related to small business set-asides (e.g., 52.219-6) and subcontracting (e.g., 52.244-6) are listed as potentially applicable.

• This is a commercial construction acquisition.

• The document lists numerous applicable FAR and AGAR clauses and provisions, including those related to construction wage rates, Buy American, insurance, bonds, and DEI compliance.

• Bidders are advised to review attachments for detailed contract requirements, including Schedule of Items (Attachment 02), Statement of Work (Attachment 03), and Wage Rates (Attachments 04 & 05).

• Information regarding agency protests and the USDA Ombudsman Program is provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for upgrading the electrical distribution system at the Saco Ranger District administration site in Conway, New Hampshire, and for removing and replacing a damaged transformer at the WMNF Headquarters in Campton, New Hampshire.

Saco Location:

• Upgrade (1) 400 ampere circuit breaker/current transformer cabinet.
• Upgrade (1) 400 ampere electrical panel with breakers.
• Upgrade (1) 24-circuit load center with breakers.
• Ensure all grounding conforms to NFPA National Electric Code (NEC) 2023.
• Include all necessary wire and materials compliant with NFPA NEC 2023.
• Remove all upgraded components and generated waste.

Campton Location:

• Remove a damaged transformer from the "Unheated Warehouse".

• Assess and replace any damaged wiring, conduit, circuit breakers, or grounding material.

• Install (1) 400 ampere step-down transformer.

• Commission all installed equipment for proper functioning.

• Period of Performance: 90 Days, including pre-construction and construction activities.

• Start Work: Estimated to begin around October 1, 2025, or as allowed by contracting.

• Contractor shall provide all equipment, supplies, personnel, supervision, materials, and quality control.

• Installation must comply with federal, state, and local regulations.

• Government Furnished Materials: None.

• Staging Area: To be coordinated with the COR. Contractor must handle equipment and materials without damaging existing roads, structures, parking lots, and landscaping.

• Security: Contractor's responsibility to limit access and provide secure storage for materials and completed work.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items, serving as a pricing sheet for the "SACO RD Electrical Panel" and "WHITE MOUNTAIN HEADQUARTERS" electrical panel upgrade opportunity. Bidders are expected to use this document to provide their pricing for the listed supplies and services.

• SACO OFFICE ELECTRICAL PANEL UPGRADE:
  • Item 0001: Mobilization (Lump Sum)
  • Item 0002: Distribution Panel (Lump Sum)
  • Item 0003: Wire, conduit, conduit fittings (Lump Sum)
• WHITE MOUNTAIN HEADQUARTERS:
  • Item 1001: Mobilization (Lump Sum)
  • Item 1002: Replace Transformer (Lump Sum)
  • Item 1003: Materials (Lump Sum)
• The document includes fields for Unit Price and Total Price for each item, culminating in a SACO/WMHQ TOTAL.
• A "Contractor Acceptance Statement" is included, requiring the contractor's signature, name, title, and date to signify agreement with all terms, conditions, and provisions of the solicitation, and to confirm the furnishing of awarded items at the scheduled prices unless excepted.

This pricing sheet is critical for bidders to understand the specific items and services for which they need to provide cost estimates. It outlines the structure for submitting their quote and signifies their acceptance of the solicitation's terms upon signing. Bidders must accurately complete the Unit Price and Total Price columns for each line item to finalize their bid.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction projects in Carroll County, New Hampshire. It provides prevailing wage rates and fringe benefits for various construction trades, as determined by the U.S. Department of Labor. This information is crucial for contractors to understand labor costs and compliance requirements when bidding on federal or federally funded construction projects in the specified area.

• General Decision Number: NH20260016
• State: New Hampshire
• County: Carroll County
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories)
• Effective Date: 01/02/2026
• Trades Covered: Includes rates for Asbestos Worker/Heat & Frost Insulator, Elevator Mechanic, Ironworker (Structural and Reinforcing), Pipefitter, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Electrician, Laborer (Common/General, Mason Tender), Operator (Backhoe/Excavator/Trackhoe), Painter, Plumber, Roofer, Sheet Metal Worker, and Truck Driver.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), with specific requirements and minimum rates for 2025.

Bidders must use these prevailing wage rates and fringe benefits to accurately calculate labor costs for their proposals. Failure to comply with these wage determinations can lead to bid disqualification or contract violations. The document also outlines the process for appealing wage determinations and provides contact information for the Department of Labor.

Forms / Attachments / Pricing Sheets

This document is a General Decision for Building Construction Projects in Grafton County, New Hampshire. It provides prevailing wage rates and fringe benefits for various construction crafts. Bidders should use this information to ensure compliance with labor standards for the specified project type.

• General Decision Number: NH20260018
• State: New Hampshire
• County: Grafton County
• Construction Type: Building (does not include single family homes or apartments up to and including 4 stories).
• Effective Date: 01/02/2026
• Crafts and Rates: Includes rates for Asbestos Worker/Heat & Frost Insulator, Elevator Mechanic, Ironworker (Structural), Pipefitter, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Electrician, Ironworker (Reinforcing), Laborer (Common/General, Mason Tender), Operator (Backhoe/Excavator/Trackhoe), Painter, Plumber, Roofer, Sheet Metal Worker, and Truck Driver.
• Paid Sick Leave: Executive Order 13706 applies, requiring 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.
• Minimum Wage: Executive Order 13658 may apply, requiring a minimum wage of $13.30 per hour (or higher applicable rate) for contracts awarded between Jan 1, 2015, and Jan 29, 2022.

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on the construction project. Failure to comply with these prevailing wage rates can lead to contract violations. Bidders must factor these labor costs into their proposals.