Y1BG--EHRM Infrastructure Upgrades Construction - Kerrville - Project 671A4-21-700

Amendment / Modification

This amendment provides two key updates:

• The Site Visit Sign-in Sheet for Kerrville EHRM dated 4-30-26 is now available.

• An updated Specification Section 28 13 00, Physical Access Control System, dated 4-30-26, is provided.

• Specification Section 28 13 00 (Physical Access Control System)

This updated documentation will become part of any subsequent award. Bidders should ensure their proposals reflect the information in the updated specification.

Other / Unclassified

This document is a sign-in sheet for a site visit conducted on April 30, 2026, at 1:30 PM (CT) for the "36C77626B0019 EHRM Infrastructure Upgrades Construction – Kerrville VAMC" opportunity.

The sign-in sheet lists attendees from various companies, including their names, company/title, email addresses, and phone numbers. This information can be relevant to bidders as it indicates which companies and individuals participated in the site visit, potentially signaling interest or involvement in the opportunity. It may also provide contact information for follow-up or networking.

Solicitation / RFP / RFQ

This document specifies the requirements for the finishing, installation, connection, testing, and certification of a complete and fully operational Physical Access Control System (PACS) at the KERRVILLE VA MEDICAL CENTER. The system will regulate access through doors, gates, and secure areas using HSPD-12 approved federal identification cards (CAC or PIV), and will include features such as anti-pass back, surge and tamper protection, and auditable system access.

• A PACS consisting of combination card readers with PIN codes and field-installed controllers connected by a high-speed electronic data transmission network.

• Compliance with FIPS, NIST, and FISMA standards.

• Secure and reliable identification of Federal employees and contractors using credential authentication.

• System components must include field-installed controllers, certified technicians, VA coordinated secure Active Directory, FIPS compliant shielded cabling, card readers with personalized PIN codes, door locks and sensors, and life safety power supplies.

• The system must support multiple credential authentication modes, bidirectional communication with readers, and visitor management.

• The document is a specification for "SECTION 28 13 00 PHYSICAL ACCESS CONTROL SYSTEM".

• Project Number: 671A4-21-700

• Publication Date: 01-10-11

• Detailed submittal requirements are outlined, including pre-installation design packages, shop drawings, product data, and as-built packages.

• The Contractor must provide manufacturer certifications, quality assurance documentation, and potentially undergo factory testing.

• Specific requirements for contractor and manufacturer qualifications are detailed, including experience, certifications, and local service facilities.

• Not explicitly stated in this section, but contractor qualifications suggest a need for licensed security contractors with specific experience.

• The document references numerous other sections and publications (e.g., FIPS, NIST, ANSI, NFPA, UL, HSPD-12) that bidders must adhere to.

• Extensive details are provided on cabling, interfaces, equipment, installation, quality control, and maintenance.

Amendment / Modification

This amendment (0001) to solicitation 36C77626B0019 provides the following updates:

• Updated Drawings (Attachment 2), dated 4-27-27.

• Newly released FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors" (APR 2026).

• Drawings have been updated.

• FAR Clause 52.222-90 has been added.

These updated documents will become part of any subsequent award. Offerors must acknowledge receipt of this amendment. Failure to do so by the specified hour and date may result in offer rejection. If an offeror wishes to change their submitted offer due to this amendment, they must do so via letter or electronic communication received prior to the opening hour and date.

Form / Attachment / Pricing Sheet

This document is FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors," dated April 2026. It outlines requirements for federal contractors regarding diversity, equity, and inclusion (DEI) activities to prevent racial discrimination.

• Definitions: Clarifies terms such as "Program participation" and "Racially discriminatory DEI activities."
• Contractor Obligations: Requires contractors to:
  • Not engage in racially discriminatory DEI activities.
  • Furnish information and reports, and provide access to records, as required by the Contracting Officer for compliance.
  • Report any subcontractor's known or reasonably knowable conduct that may violate the clause to the Contracting Officer and take remedial actions.
  • Inform the Contracting Officer if a subcontractor sues the Contractor regarding the validity of this clause.
• Consequences of Noncompliance: States that noncompliance may result in contract cancellation, termination, suspension, and ineligibility for future Government contracts.
• Subcontracting: Mandates that contractors include the substance of this clause in subcontracts at any tier, including those for commercial products and services, unless performance is outside the United States.
• Materiality: Recognizes compliance as material to Government payment decisions.

Bidders must understand and be prepared to comply with these requirements as a condition of performing work under a Government contract. This clause impacts how contractors manage their DEI initiatives and their obligations concerning subcontractors.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 2 - Drawings Updated 4-27-27.pdf", serves as a comprehensive set of updated drawings and a drawing index for the "EHRM Infrastructure Upgrades - Kerrville (South Texas)" project. It acts as a table of contents for all architectural, civil, electrical, mechanical, telecommunications, and technology drawings, providing crucial visual information for understanding the project's scope and technical details.

• Drawing Index: Lists drawing numbers, sheet names, page numbers, and disciplines (General, Civil, Architectural, Mechanical, Electrical, Telecommunications, Technology).
• Project Drawings: Includes detailed information such as:
  • Architectural Key, General Notes, Rated Boundary Key, ICRA/Phasing Notes, Room Finish Schedule, Wall Types, Door Schedule.
  • Fire Protection Notes and Symbols.
  • Mechanical Legends and Schedules (HVAC, Piping).
  • Electrical Legends and Plans for various buildings and specific rooms (e.g., Building 11 Data Center, Building 02).
  • Electrical details for components like conduit, mounting heights, panelboards, transformers, UPS, and expansion joints.
  • One-line diagrams for campus, Building 01, Building 90, and existing/revised conditions in Building 02.
  • Fire Alarm Riser Diagrams and I/O Matrices.
  • Telecommunications Bonding Riser Diagrams.
  • Telecommunications infrastructure plans for Buildings 11, 18, 29, 46, 96, including room details, conduit routing, device locations, riser diagrams, and installation details for Category 6A cabling.

This attachment is essential for bidders to accurately assess the project's requirements, scope, and technical specifications. It provides detailed visual information necessary for preparing a comprehensive and compliant proposal. Bidders must review these updated drawings, as they supersede previous versions and contain critical information for construction and execution. They are crucial for understanding existing electrical infrastructure, planned demolition, new installations, and telecommunications requirements, enabling accurate cost estimation, labor planning, and ensuring compliance with codes and specifications.

Solicitation / RFP / RFQ

This solicitation is for a competitive Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside procurement for the EHRM Infrastructure Upgrades Construction project at the Kerrville VA Medical Center, 3600 Memorial Blvd, Kerrville, TX 78028. The estimated construction magnitude is between $10,000,000 and $20,000,000.

• Provide all tools, equipment, materials, labor, supervision, and personnel necessary for the completion of the EHRM Infrastructure Upgrades Construction project.

• Work must be performed in accordance with attached Specifications and Drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Within 730 calendar days after receipt of Notice to Proceed.

• Bids must be submitted via email to thomas.council@va.gov.

• The bid opening will be conducted via teleconference.

• Key Deadlines:

  • Questions Due: May 8, 2026, at 1:00 PM (ET).
  • Bids Due: June 9, 2026, at 1:00 PM (ET).

• Evaluation Criteria: Award will be made to the responsible bidder whose bid, conforming to the solicitation, is most advantageous to the government, considering only price.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and award.

• Attachments include Specifications, Drawings, Asbestos Report, Pre-Construction Risk Assessment, Infection Control Risk Assessment, Limitations on Subcontracting, Construction Wage Rates, and Site Visit Instructions.

• A formal site visit is scheduled and strongly encouraged for potential bidders.

• Certification and Accreditation (C&A) requirements do not apply.

Form / Attachment / Pricing Sheet

This document comprises specifications for the EHRM Infrastructure Upgrades project at the Kerrville VA Medical Center. It details technical requirements for construction, specifically focusing on plumbing and insulation aspects, and outlines final project completion steps.

• Project Identification: Project #: 671A4-21-700, Location: Kerrville, TX.
• Document Title: Specifications.
• Submittal Type: 100% Submittal Construction Documents 2, dated 22 January 2026.
• Certifications: Technical material supervised by licensed professionals (Architect and Engineers).
• Table of Contents: Detailed breakdown of contract document divisions and sections.
• Section 22 05 23 - General-Duty Valves for Plumbing Piping: Requirements for valve installation, labeling, adjustment, testing, and startup, including compliance with manufacturer recommendations and design requirements.
• Section 22 07 11 - Plumbing Insulation: Field-applied insulation for thermal efficiency and condensation control, including re-insulation after asbestos abatement. Defines terms, lists related sections and applicable publications (ASME, ASSE, ASTM), and details submittal, quality assurance, product, and adhesive requirements. Includes a pipe insulation schedule.
• Final Steps: Requirement to "Remove protective materials immediately before acceptance" and "Repair damage."

This specification document is critical for bidders involved in plumbing and insulation work. It outlines specific materials, dimensions, performance standards, and testing procedures for valves and insulation. Bidders must review these sections for accurate cost estimation and project execution planning. The final steps regarding material removal and damage repair are also important considerations for proposal preparation and work performance.

Form / Attachment / Pricing Sheet

This document contains "ATTACHMENT 2 - Drawings.pdf", which provides detailed architectural and engineering drawings for the EHRM Infrastructure Upgrades project at the Kerrville VA Medical Center. These drawings are essential for understanding the scope, layout, and technical specifications of the proposed work.

• Facility Site Plan: Shows the overall layout of the Kerrville VA Medical Center, with buildings within the scope of the project highlighted.
• Design Team: Lists the architectural and engineering firms involved (Spees Design Build, Reid Middleton).
• Project Information: Includes project title, project number (671A4-21-700), and location.
• Drawings Index: A comprehensive list of all attached drawings, categorized by discipline (General, Civil, Architectural, Fire Protection, Mechanical, Plumbing, Electrical, Environmental, Technology), with corresponding sheet numbers.
• General Notes: Provides critical information for bidders, including adherence to codes and standards (VA Guidelines, National Fire Codes), noise control, work schedules, badging requirements, local station points of contact for PCRA/ICRA, trash disposal, site cleanup, dust control, security, lift and crane plans, coordination responsibilities, utility outage procedures, protection of existing buildings, and interrelation between drawings and specifications.
• VA POC Information: Lists points of contact for various buildings and disciplines within the VA facility.

This document is crucial for bidders to understand the physical scope of the project, including the specific buildings and areas affected, the design team, and critical project requirements such as safety, noise, and scheduling. The detailed index of drawings allows bidders to quickly locate specific information relevant to their trade (e.g., electrical, mechanical, telecommunications, environmental hazards).

Form / Attachment / Pricing Sheet

This document is an Asbestos and Lead Based Paint Survey for various buildings at the VA Kerrville Campus. It provides lab results and visual representations of areas containing asbestos-containing materials (ACM) and lead-based paint (LBP).

• ACM Lab Results: Includes analysis spreadsheets and reports for Asbestos-Containing Materials.
• LBP Lab Results: Includes analysis spreadsheets and reports for Lead-Based Paint (N/A for some reports).
• ACM Key: Identifies different types of ACM found, such as floor tiles and pipe mastic, with corresponding colors on floor plans.
• LBP Key: Identifies doors (D) and windows (W) with Lead-Based Paint, with photo links available.
• Floor Plans: Detailed floor plans for multiple buildings (Building 01, 02, 11, 29, 46, 96) are provided, color-coded to indicate homogeneous zones (H1, H2, H3, H4) for both Asbestos and Lead Based Paint.
• Specific Findings: Some pages note that a floor or building does not contain asbestos.

This survey is critical for any bidder involved in renovation, demolition, or maintenance activities at the VA Kerrville Campus. It highlights the presence and location of hazardous materials (asbestos and lead-based paint), which will directly impact project planning, safety protocols, abatement procedures, and overall cost. Bidders must consult this document to understand the scope of potential hazards and to accurately estimate the resources and expertise required for compliance and safe execution of work.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used to establish minimum requirements for categorizing activity types and safety risks for Construction, Renovation, and Maintenance work. It aims to determine the level of precautions needed to prevent impact on patients, employees, and contractors. It is to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes location (e.g., Building 11 - TR Room 601B), a brief description of the work (e.g., Demolishing of walls/ceilings and installation of new walls/ceilings/utilities/finishes for new TR).
• Activity Type Classification: Categorizes work into 'Inspection/upkeep', 'Small-scale Construction, Renovation and general maintenance/repair', or 'Large-scale construction, renovation, or maintenance' based on criteria like duration, patient/employee presence, and type of work (e.g., dust, noise, demolition, plumbing, electrical).
• Control Measures: Outlines specific safety and operational controls required for each activity type, including site visits, safety plans, hazard communication, ILSMs, hot work permits, LOTO procedures, and daily inspections.
• Activity Hazard Analyses and Control Plans: Lists required plans for large-scale projects, such as excavation safety, dust control, pollution prevention, and fall protection.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and coordination plans to mitigate impact on operations.
• Permit Information: Includes a section for a unique permit number, project manager, contact information, project start/completion dates, and permit expiration date.

This document outlines the safety and operational protocols that will be required for any construction, renovation, or maintenance activities performed under this opportunity. Bidders should review the 'Activity Type' and associated 'Control Measures' and 'Activity Hazard Analyses' to understand the safety requirements, potential impacts on operations, and necessary planning that will be enforced. It highlights the importance of contractor-provided safety plans, hazard communication, and coordination with facility staff and adjacent areas. The document also specifies the need for a permit to be posted at the project site.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance work. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection control precautions.

• Activity Categorization (Table 1): Classifies work into categories A, B, C, or D based on the scope and nature of the activity.
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and associated patients.
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Precautions (Table 4): Determines the minimum required infection prevention and control precautions (Levels I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Required Control Measures (Table 5): Details specific control measures for each level of precaution, including dust control, barrier construction, negative pressurization, and personal protective equipment.
• Completion Measures (Table 6): Outlines cleaning, HVAC, and water system requirements upon completion of the activity.
• Permit Form: A fillable permit form for posting at the activity site for Level III and IV activities.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance activities within VHA facilities. Bidders must be aware of these requirements to ensure compliance and safe execution of work, particularly in patient care areas. The document dictates the level of containment, personal protective equipment, and work practices necessary to minimize infection risks.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror's bid, quotation, or proposal.

• Services (Not Construction): Offeror certifies they will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Other direct costs may be excluded under specific conditions.

• General Construction: Offeror certifies they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.

• Special Trade Construction: Offeror certifies they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.

• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.

• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during and after contract performance.

• Cooperation: Offerors must cooperate with VA requests for documents to determine compliance.

• Required Fields: The certification section requires the offeror to insert their company name, sign, and provide printed name, title, and date.

• Mandatory Submission: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for evaluation and award.

• Compliance Obligation: Bidders must understand and commit to the specified subcontracting limitations based on the contract type (general construction, special trade construction, or services) if awarded.

• SDVOSB/VOSB Focus: The limitations are specifically tied to subcontracting with certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" wage determination for building construction projects in Kerr County, Texas. It lists the prevailing wage rates and fringe benefits for various construction trades as determined by the U.S. Department of Labor. Bidders on federal construction projects in this area must adhere to these wage rates.

• General Decision Number: TX20260161, effective 01/02/2026.
• Superseded Number: TX20250161.
• Area: Kerr County, Texas.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Trades and Rates: Includes specific hourly rates and fringe benefits for trades such as Asbestos Worker, Boilermaker, Ironworker, Laborer, Plumber, Bricklayer, Carpenter, Cement Mason, Electrician, Glazier, HVAC Mechanic, Installer Overhead Door, Painter, Plasterer, Roofer, Sheet Metal Worker, Tile Setter, and Truck Driver.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.

This document is critical for bidders to understand the labor costs associated with the construction opportunity. It establishes the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on the project. Failure to comply with these wage determinations can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document provides instructions and details for an organized site visit related to the EHRM Infrastructure Upgrades Construction project.

• Date and Time: Thursday, April 30, 2026, at 01:30 PM (CT).
• Meeting Location: Kerrville VA Medical Center, 3600 Memorial Blvd, Bldg 29, 2nd Floor, Kerrville, TX 78028.
• Entrance Information: Participants can use either the front or back entrances to the medical center. Parking Lot-11 or 12 are available.
• Reporting Instructions: Attendees must report to Bldg-29, Maintenance (1st floor) & Engineering Services (2nd floor) Building. They need to sign in to a logbook and check in with the secretary, who will direct them to the conference room.
• Campus Map: An attached campus map is provided, indicating two entrances and parking areas.

This document is crucial for potential bidders to understand the logistics for attending a mandatory or recommended site visit. It provides the specific location, date, time, and reporting procedures necessary for participation, which may be a requirement for submitting a responsive bid.

Solicitation / RFP / RFQ

This is an Invitation for Bid (IFB) for the Design-Bid-Build EHRM Infrastructure Upgrades Construction project at the Kerrville VA Medical Center (VAMC). The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) intends to award a single Firm-Fixed-Price contract.

The project scope includes comprehensive site preparation, demolition of existing structures, and the furnishing of labor and materials for EHRM infrastructure upgrades. Specific upgrades include:

• Electrical systems (panel upgrades, power distribution)
• Bonding and UPS systems
• Building Management System interfaces
• HVAC upgrades and space reconfiguration
• Data Center renovation (expansion, cable management, server racks)
• Communications infrastructure (new data outlets, patch panels, Cat 6A cabling)
• Physical security enhancements
• Fiber optic infrastructure upgrades (campus-wide, inter-building)
• WAN diversification
• Hazardous Materials abatement

The work will be performed in Buildings 1, 2, 11, 18, 29, 46, 96, and associated site areas.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 730 calendar days from Notice to Proceed.

• Estimated Value: Between $10,000,000 and $20,000,000.

• The solicitation will be conducted in accordance with FAR Part 14.

• Evaluation procedures will be detailed in the solicitation document.

• The solicitation is anticipated to be issued in early May of 2026.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offers from other than SDVOSB concerns will not be considered.

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• Size Standard: $45 million

• This notice is not a request for competitive offers.

• All questions must be submitted in writing via email to thomas.council@va.gov. Telephone inquiries will not be accepted.