Y1DA--561A4-26-503 Replacement Coils for Buildings 4,53,54,57,135,143

Quick Summary

The Department of Veterans Affairs (VA) is soliciting bids for the replacement of Chilled Water and Steam Coils in Air Handling Units (AHUs) across multiple buildings (4, 53, 54, 57, 135, 143) at the VA New Jersey Healthcare Systems, Lyons Campus. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The project aims to restore proper heating and cooling capabilities. Offers are due by March 6, 2026, at 10:00 AM EST.

Scope of Work

The contractor will furnish and install Original Equipment Manufacturer (OEM) Chilled Water Coils and Steam Coils, or approved "equal" coils meeting or exceeding OEM specifications, providing all necessary labor and materials. Specific coil replacements are detailed for various AHUs in the designated buildings. Key tasks include:

• Assessing AHU locations, de-energizing units, and documenting existing conditions.
• Safely removing existing coils and transporting them to the HVAC Supervisor's shop.
• Installing new coils per manufacturer and VHA requirements, including reconnecting piping, electrical, and controls (no "ProPress" fittings).
• Performing pressure and leak testing on all piping post-installation.
• Conducting full start-up of affected units with a VA HVAC representative present for verification.
• Developing and providing a recommended maintenance schedule for VHA employees.
• Disposing of all debris according to regulations, with waste disposal reports submitted.

Contract Details

• Contract Type: Firm-Fixed-Price.
• Estimated Value: Between $250,000 and $500,000.
• Period of Performance: 90 calendar days from the Notice to Proceed (NTP).
• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 Million.
• Place of Performance: Mechanical rooms in Buildings 4, 53, 54, 57, 135, 143 at the Lyons, NJ VA Medical Center.

Submission & Evaluation

This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Bidders must be registered in SAM.gov and verified as an SDVOSB in http://www.veterans.certify.sba.gov at the time of offer submission and before award.

• Offer Due Date: March 6, 2026, 10:00 AM EST.
• Submission Method: Electronic bids via email to Lateisha.Robinson@va.gov, timestamped by 9:45 AM EST on March 6, 2026. No hand-carried or mailed bids will be accepted.
• Bid Opening: Friday, March 13, 2026, 10:00 AM EST via Microsoft Teams conference call.
• Mandatory Forms: Offerors must submit the Buy American Certificate (FAR 52.225-2) and the VA Limitations on Subcontracting Certificate (VAAR 852.219-75). The subcontracting limitation for general construction is 85%.
• Wage Determination: Prevailing wage rates for Somerset County, NJ, apply.
• Questions Due: The deadline for RFI questions was extended to February 13, 2026, COB.

Major Clarifications

• Coil Acceptability: "Equal" coils are acceptable if they meet or exceed OEM performance and dimensional specifications and are approved by the Contracting Officer.
• Site Conditions: The contractor is responsible for figuring out how to remove obstructions and must field-verify all dimensions, as as-built drawings are not available. The VA is not responsible for discrepancies.
• System Support: The VA will drain and refill systems and vent air.
• Materials: The government will not supply fittings or insulation; contractors must supply them. Insulation must be 2-inch thick (closed-cell or fiberglass) for coil connection piping and match existing mains.
• Downtime: Allowable downtime is 12 hours per AHU; additional time requires 3 days' advance coordination.

Point of Contact

Lateisha Robinson, Contract Specialist, lateisha.robinson@va.gov.