Y1DA--561A4-26-503 Replacement Coils for Buildings 4,53,54,57,135,143

Amendment / Modification

This amendment serves to post the Request for Information (RFI) questions and answers related to Solicitation 36C24226B0022.

This amendment does not appear to modify specific sections of the original solicitation but rather provides clarification through RFI responses.

This amendment does not explicitly state any changes to proposal deadlines, requirements, or evaluation factors. Bidders should review the attached RFI questions and answers for any potential impact on their understanding of the solicitation requirements.

Questions & Answers / Clarifications

This document provides responses to Request for Information (RFI) questions regarding the "Replacement Coils for Bldgs. 4, 53, 54, 57, 135, 143" project.

• OEM vs. Equal Coils: "Equal" coils are acceptable if they meet or exceed OEM performance and dimensional specifications and are approved by the Contracting Officer.

• Coil Return: Existing coils must be delivered to the chiller plant and coordinated with the AC shop supervisor.

• Obstructions: The contractor is responsible for figuring out how to remove obstructions preventing coil pulls.

• Drawings: As-built drawings for the project are not available.

• Pre-existing Leaks: Contractors should photograph pre-existing leaks before and after work to avoid responsibility.

• System Draining/Venting: The VA will drain and refill systems; they will also vent air from the system.

• Third-Party Balancing: A scope for the third-party balancing firm is attached.

• Asbestos: The VA is unaware of asbestos and requires a walkthrough with the concerned party if it is believed to be present.

• Fittings/Insulation: The government will not supply fittings or insulation; contractors must supply them.

• Insulation Specifications: Insulation must be wrapped, with a 2-inch thickness (closed-cell or fiberglass) for coil connection piping and matching existing mains.

• Downtime: Allowable downtime is 12 hours per AHU; additional time requires 3 days' advance coordination with the COR.

• Field Verification: Contractors are expected to field-verify all dimensions, as drawings are not available, and the VA is not responsible for discrepancies found during installation.

• Clarifies coil acceptability, material requirements, and responsibilities for site conditions and measurements.

• Sets expectations for system draining, venting, and downtime.

• Indicates that contractors must perform field verification for dimensions and that drawings are not provided.

Amendment / Modification

This amendment extends the deadline for Request for Information (RFI) questions.

• The deadline for RFI questions has been extended.

• RFI questions are now due by Close of Business (COB) on Friday, February 13, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace numerous Original Equipment Manufacturer (OEM) Chilled Water Coils and Steam Coils in Air Handling Units (AHUs) across multiple buildings at the Lyons, New Jersey VA Medical Center to ensure proper heating and cooling capabilities and maintain critical redundancies.

• Furnish and install OEM Chilled Water Coils and Steam Coils for specific AHUs in Buildings 4, 53, 54, 57, 135, and 143.

• Includes all labor and materials necessary for complete replacement.

• Specific AHUs and coil types are detailed for each building.

• Associated piping shall be pressurized and leak tested post-installation.

• A complete startup of affected units is required, with VA HVAC representative presence for verification.

• Removed coils are to be returned to the HVAC Supervisor’s shop.

• All debris must be disposed of according to regulations, with waste disposal reports submitted.

• Assess AHU location for access and isolation.

• De-energize and lockout/tagout AHUs.

• Document existing conditions with photographs.

• Repair or replace any components damaged due to contractor's work at no additional cost.

• Notify hospital staff and COR of planned downtime.

• Isolate AHUs from building systems.

• Disconnect electrical and piping connections.

• Safely remove existing coils and transport them.

• Install new coils per manufacturer and VHA requirements.

• Reconnect all piping, electrical, and controls, including brazing/welding (no "ProPress" fittings permitted).

• Obtain hot work permits.

• Restore systems, including new pipe and insulation where necessary.

• Refill, pressurize, and leak test circuits.

• Perform AHU start-up and verify proper operation.

• Develop and provide a recommended maintenance schedule.

• Work to be performed in accordance with VA standards.

• VA HVAC representative shall be present during startup for verification and acceptance.

• COR will monitor performance daily and contractor shall submit daily progress reports.

• Place of Performance: Mechanical rooms in Buildings 4, 53, 54, 57, 135, 143 at the Lyons, NJ VA Medical Center.

• Period of Performance: Estimated completion time is 90 calendar days after receiving Notice to Proceed (NTP).

• Contractor shall provide a detailed project schedule upon award.

• Submit material submittals for major equipment and components prior to procurement.

• Provide a list of all on-site contractors/subcontractors for security clearances.

• Provide proof of required OSHA training for all personnel.

• Contractor employees require appropriate security badges.

• No photography of VA premises without written permission, except as required by scope.

• Contractor must take all measures for safety & infection control, protecting existing equipment and property.

• Coordinate work to minimize interference with Medical Center operations and maintain clear access routes.

Amendment / Modification

This amendment modifies Solicitation 36C24226B0022 by:

• Adding a revised Statement of Work.

• Extending the closing date for offers.

• Authorizing electronic bids via email.

• Specifying requirements for bid bonds.

• Providing details for a Microsoft Teams conference call for bid opening.

• The Statement of Work has been revised and is attached.

• The closing date for receipt of offers has been extended.

• Submission instructions have been updated to require electronic bids.

• The original hour and date for receipt of offers is extended to March 6, 2026, 10:00 AM EST.

• Bids must be emailed to Lateisha Robinson at Lateisha.Robinson@va.gov and timestamped by 9:45 AM EST on March 6, 2026.

• No hand-carried or mailed bids will be accepted.

• The bid opening will now take place on Friday, March 13, 2026, at 10:00 AM EST via Microsoft Teams conference call.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (FAR 52.225-2) which requires offerors to certify the domestic status of end products being offered. It also provides a section to list any foreign end products.

• Offerors must certify that each end product is a domestic end product, with exceptions listed in paragraph (b).
• Offerors must list foreign end products, specifying the Line Item No. and Country of Origin.
• Definitions for "domestic end product," "end product," and "foreign end product" are referenced from the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate to comply with the Buy American Act requirements. Failure to properly complete this form may impact the evaluation of offers, as the Government will evaluate offers in accordance with FAR Part 25.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract.

• Services Contracts: The contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: The contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: The contractor will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Certification: Offerors must complete, sign, and return this certification. Failure to provide it will result in the offer being deemed ineligible for award.
• Compliance: Offerors acknowledge that compliance is subject to review, and failure to provide requested documentation may result in remedial action.

This is a mandatory certification for all offerors. Bidders must understand and agree to the subcontracting limitations specific to the contract type (Services, General Construction, or Special Trade Construction) to ensure their proposal is considered eligible for award. The specific percentages and definitions of what counts towards the subcontracting limit are critical for proposal planning and compliance.

Other / Unclassified

This document is a General Decision Number (GDN) for building construction projects in Somerset County, New Jersey. It lists prevailing wage rates and fringe benefits for various trades, including Asbestos Worker/Heat & Frost Insulator, Bricklayer, Cement Mason, Tile Finisher, Tile Setter, Carpenter, Millwright, Electrician, Elevator Mechanic, Power Equipment Operators, Ironworkers, Laborers, Masons Tender, Painters, Plasterers, Plumbers/Pipefitters, Roofers, Sprinkler Fitters, Sheet Metal Workers, and Truck Drivers.

This document is crucial for bidders on construction projects in Somerset County, New Jersey, as it specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor standards, such as the Davis-Bacon Act, which requires the payment of prevailing wages on federally funded construction projects.

Solicitation

This is a solicitation for the replacement of Chilled Water Coils and Steam Coils for multiple Air Handling Units (AHUs) across several buildings (4, 53, 54, 57, 135, and 143) at the New Jersey VA Healthcare System, Lyons Campus. The project aims to restore proper heating and cooling functions to these buildings, ensuring veteran safety and comfort.

• Furnish and install Original Equipment Manufacturer (OEM) Chilled Water Coils and Steam Coils.

• Provide all labor and materials for complete replacement as per the scope of work.

• Specific coils to be replaced are detailed for various AHUs in Buildings 4, 53, 54, 57, 135, and 143.

• Pressure and leak testing of all piping after installation.

• Full start-up of all affected units with VA HVAC representative present for verification.

• Return of existing coils to HVAC supervisor and appropriate disposal of trash, with waste reports submitted.

• Creation of a maintenance schedule for VHA employees.

• Contractor must provide a project schedule, material submittals, names of on-site contractors for clearance, and required OSHA cards immediately after award.

• Work must comply with VA Specifications, Federal, State, and Local codes.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 90 calendar days from the Notice to Proceed.

• Magnitude of Construction: Between $250,000 and $500,000.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• Bids must be submitted electronically via email to Lateisha.Robinson@va.gov by 9:45 AM EST on February 20, 2026.

• Bid opening will be held online via Microsoft Teams on February 20, 2026, at 10:00 AM EST.

• Offers must be received within 120 calendar days of Government acceptance after the bid due date.

• Questions must be submitted in writing to Lateisha.Robinson@va.gov no later than January 30, 2026, at 10:00 AM EST.

• A pre-bid site visit is scheduled for January 27, 2026, at 9:00 AM EST at 151 Knollcroft Road Main Entrance. Attendance is strongly encouraged.

• 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM.gov and verified/certified as SDVOSB in the Small Business Search at the time of bid submission and before award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 238220 - Business Size: $19 Million.

• Buy American Act Certificate (FAR 52.225-2) and VA Limitations on Subcontracting Certificate (VAAR 852.219-75) are required with the bid.

• Offerors are advised that New Jersey sales tax is not applicable to materials incorporated into VA real estate under this contract; Form ST-13 should be used for exemption.

• All solicitation amendments must be acknowledged.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Solicitation Number 36C24226B0022, Project Number 561A4-26-503, concerning the replacement of chilled water and steam coils in multiple buildings at the VA New Jersey Healthcare Systems (NJHCS) Lyons Campus. The project aims to replace "bad" coils and install new VA-provided coils.

• Furnish and install Original Equipment Manufacturer (OEM) Chilled Water Coils and Steam Coils.

• Provide all labor and materials for complete replacement.

• Specific coil replacements are detailed for Buildings 4, 53, 54, 57, 135, and 143, including specific AHUs and coil types (e.g., AHU 1 Steam Coil, AHU 2 Chill Water Coil).

• Install VA-provided new chilled water and steam coils for specified AHUs in Buildings 4, 53, and 135.

• Perform pressure and leak testing on all piping after installation.

• Conduct full start-up on all affected units, with a VA HVAC representative present for verification.

• Return all existing coils to the HVAC supervisor and properly discard waste, submitting waste reports.

• Estimated cost range: $250,000 to $500,000.

• Period of Performance: 90 calendar days from Notice to Proceed (NTP).

• The solicitation will be released on or about December 12, 2025.

• Response date/time: December 11, 2025, 10:00 AM Eastern Time, New York, USA.

• All responses/submissions must be electronic; faxed or hand-delivered bids will not be accepted.

• This project requires bonding.

• This requirement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• All responsible SDVOSBs may submit a bid.

• Bidders must be registered in http://www.sam.gov and verified as an SDVOSB in http://www.veterans.certify.sba.gov at the time of offer submission and before award.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 Million.

• Product Service Code: Y1DA.

• Contracting Office: Network Contracting Office 2, Bronx, NY.

• Point of Contact: Lateisha Robinson, Lateisha.Robinson@va.gov.