Y1DA--596-334 Construct Replacement CLC Complex Care - Lexington

Amendment / Modification

• Addition of FAR Clause 52.211-12, Liquidated Damages—Construction: This clause, effective September 2000, outlines the penalties for contractor delays. If the contractor fails to complete work on time, liquidated damages of $718.07 per calendar day of delay will be assessed. These damages also apply if the government terminates the contractor's right to proceed, in addition to any repurchase costs.

• Inclusion of Site Visit Sign-in Sheet: A copy of the sign-in sheet from the site visit conducted on March 18, 2026, is now attached.

• The solicitation (36C77626R0022) is updated to include the FAR clause 52.211-12.

• An attachment containing the site visit sign-in sheet has been added.

• This amendment does not appear to change the hour and date specified for the receipt of offers. However, bidders should acknowledge receipt of this amendment as instructed in Item 11.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "36C77626R0022 Construct Replacement CLC - Complex Care" opportunity at the Lexington VA Health Care System, held on March 18, 2026, at 9:00 AM ET.

• Lists attendees' names and titles.
• Identifies the company each attendee represents.
• Provides attendee email addresses.
• Includes attendee phone numbers.

This sign-in sheet indicates which companies and individuals attended the site visit. This information can be useful for bidders to understand potential competitors or collaborators who have shown interest in the opportunity by attending this event.

Form / Attachment / Pricing Sheet

This document is a site plan for the Leestown Division of the Veterans Affairs Medical Center in Lexington. It provides a layout of the facility, including buildings, lots, and other infrastructure.

• A map illustrating the campus layout.
• A table listing various buildings and departments, identified by number and name (e.g., Main Admin. & Patient Care, Patient Care Building, Emergency Generator, etc.).
• Lot designations (Lot A, Lot C, Lot D, etc.).
• Indication of ADA accessible entrances/exits.
• Scale and drawing information.

This site plan is crucial for bidders to understand the physical layout and existing infrastructure of the medical center. It helps in visualizing the scope of work for any potential construction, renovation, or maintenance opportunities, and aids in site assessment and logistical planning.

Form / Attachment / Pricing Sheet

This document is a "Project Information Sheet for Contractors" intended to collect detailed information about past projects or contracts that offerors have completed. It is designed to be used in conjunction with a Request for Proposal (RFP) and requires a separate form for each submitted contract/project. The information provided will be used to assess the offeror's past performance and its relevance to the current opportunity.

• Offeror Information: Name, role (prime/subcontractor).
• Contract Details: Contract/Project Number, Project Title, Location, Contracting Officer/POC, Owner's Project Manager/POC.
• Contract Type & Financials: Type of contract, Award Amount, Final Amount, Award Date.
• Schedule: Notice to Proceed Date, Original Scheduled Completion Date, Actual Completion Date.
• Project Performance: Number of Change Orders and reasons, OSHA Citations (if applicable).
• Subcontractors: List of major subcontractors with POC and phone numbers.
• Narrative: Detailed description of work performed and its relevance (very relevant, relevant, or somewhat relevant).

Bidders must complete this form accurately and thoroughly for each relevant project they wish to submit as part of their proposal. The frank and concise comments regarding the offeror's performance and the detailed description of work performed are crucial for the government to evaluate the offeror's experience and capability. This form directly impacts the evaluation of past performance, a key factor in determining the successful offeror.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by clients to evaluate a contractor's performance on a previous contract. The completed PPQ is to be incorporated by the offeror into their proposal submission and will count towards the proposal's page limitation.

Section 1: Contractor Information - To be completed by the offeror, includes details such as:

• Name of Offeror
• Address
• Point of Contact
• Contract Title and Number
• Contract Type, Location, Award Date, Acceptance Dates
• Original and Final Contract Prices
• Scope of the project performed
• Relevance to the current opportunity

Section 2: Evaluator Information - To be completed by the client/evaluator, includes:

• Evaluator's Name, Position, Address, Contact Information
• Description of the evaluator's role in the project
• Ratings and comments on:
  • Quality
  • Schedule/Timeliness of Performance
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Overall summary rating and whether the firm would be hired again.

Adjectival Ratings: Definitions for Outstanding, Above Average, Satisfactory, and Unsatisfactory are provided for evaluation.

Bidders must provide this form to their past clients to complete. The completed questionnaire is a required part of the proposal submission and contributes to the overall page count. The feedback provided by clients on past performance is critical for the government's evaluation of the offeror's ability to perform the work described in the solicitation.

Form / Attachment / Pricing Sheet

This document comprises Section 00 01 15, "List of Drawing Sheets," and detailed technical specifications for the "Construct Replacement CLC – Complex Care" project at VA Lexington, Kentucky. It serves to list all accompanying drawings and outlines requirements for various building components, systems, and infrastructure.

• Drawing List: Encompasses drawings across multiple disciplines including General, Code Data, Site Plans, Floor Plans, Elevations, Sections, Details, and various utility systems (Fire Suppression, Plumbing, Utilities, HVAC, Communications, Electrical).

• Technical Specifications: Details requirements for Acoustical Treatment, Painting, Signage, Shower & Dressing Compartments, Cubicle Curtain Tracks, Patient Bed Service Walls, Wall & Door Protection, Fireplaces, Fire Extinguisher Cabinets, Lockers, Window Shades, Countertops, Seismic Restraints, Commissioning (Fire Suppression, Electrical), Sprinkler Systems, Plumbing (General, Water Softeners, Water Heaters, Fixtures, HVAC Treatment), HVAC (Ducts, Fans, Terminal Units, Outlets, Cleaning Devices, Boilers, Chillers, Coils), Communications (Installations, Cabling, Racks, MATV), Electrical (Installations, Conductors, Grounding, Raceways, Underground, Coordination Studies, Lighting Controls, Switchboards, Panelboards, Switches, Circuit Breakers, Transfer Switches, Lightning Protection, Surge Devices, Interior/Exterior Lighting), and Telecommunications Room Fittings.

• Scope of Work (SOW): Includes Communications & Security Systems (HF Radio, PA Network, Nurse Call/Code Blue, Physical Access Control, Video Surveillance, Electronic Personal Protection, Fire Detection/Alarm, Medical Systems) and Infrastructure & Site Work (Earthwork, Concrete/Asphalt Paving, Pavement Markings, Landscaping, Utilities).

• Compliance with national, state, and local codes (NFPA, UL, FCC, ASTM, ANSI, IEEE, NIST, OSHA, JCAHO).

• Seamless interfacing between new and existing systems.

• Reliability and redundancy with UPS/battery backup for critical systems.

• Comprehensive testing and certification by OEM-certified technicians.

• Specific compaction requirements for earthwork (95-98% max dry density).

• Pavement design standards (CBR, modulus of subgrade reaction).

• Location: VA Lexington, Kentucky.

• Warranty: 1-2 years for materials, equipment, and installation, with defined response times for defects.

• Extensive coordination with various stakeholders.

• Detailed submittals, shop drawings, product data, certifications, and O&M manuals.

• Adherence to safety codes, firestopping, and comprehensive grounding/bonding.

• Provision of software, licenses, maintenance, upgrades, and comprehensive training.

• Verification of existing site conditions.

These documents are critical for bidders to understand the full scope of the project, including all architectural/engineering drawings, specific materials, installation methods, quality standards, system requirements, and performance expectations. They are essential for accurate bidding, project planning, and ensuring compliance with all project requirements.

Solicitation / RFP / RFQ

This is a competitive Request for Proposals (RFP) for Project 596-334, "Construct Replacement CLC Complex Care" at the Lexington VA Health Care System. The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The project involves general construction, alterations, roads, walks, grading, drainage, and the removal of existing structures, as well as the construction of certain items.

• The work includes all labor, materials, equipment, supervision, and resources to complete the project.

• Specifics of the work are detailed in the attached specifications and drawings.

• Any references to "Deducts" in the specifications and drawings are to be disregarded.

• The contract type is Firm-Fixed-Price.

• Performance period: Within 10 calendar days after award, with a completion time of 480 calendar days after notice to proceed.

• Estimated construction magnitude: $10,000,000 to $20,000,000.

• Proposals must be submitted electronically via email to Kara.Evert@va.gov and Richelle.Gray@va.gov by March 25, 2026, 1:00 PM ET.

• Proposals must be submitted in three volumes: Volume I (Past Performance), Volume II (Price), and Volume III (Administrative).

• Each volume must be a searchable PDF, attached to a separate email (max 5MB per email).

• Evaluation will be based on a tradeoff process, with "Best Value" being the primary consideration. Past Performance is weighted equally to Price.

• Key deadlines:

  • Receipt of questions: March 25, 2026, 1:00 PM ET.
  • Proposal Submission: March 25, 2026, 1:00 PM ET.

• Offerors must provide a lump sum price for Line Item 0001 (Base).

• Pricing must be submitted in whole dollar values.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A pre-proposal site visit is scheduled (see Attachment 07 and 08).

• Technical questions must be submitted via email by March 25, 2026.

• Offerors must acknowledge any amendments to the solicitation.

• A Bid Guarantee (SF 24) is required, not less than 20% of the proposal price, not to exceed $3,000,000.

• Payment and Performance Bonds (SF 25 and SF 25A) will be required upon award.

Forms / Attachments / Pricing Sheets

This document, "Attachment 02 - Drawings.pdf", provides comprehensive architectural, structural, and system-specific drawings for the "Construct Replacement CLC - Complex Care" project at the Department of Veterans Affairs Medical Center in Lexington, KY. It is essential for bidders to understand the full scope of construction requirements.

• General Project Information: Cover sheet, general notes, abbreviations, and symbols.
• Site and Civil: Site plans, grading, drainage, utilities, erosion control, and landscape plans.
• Architectural: Floor plans, elevations, sections, wall types, interior layouts, casework, doors, windows, reflected ceiling plans, and furniture/equipment layouts.
• Structural: Foundation plans, framing (walls, attic, roof), truss diagrams, load diagrams, and connection details.
• Mechanical (HVAC): Site, floor, and attic plans; mechanical room details; schematics; and schedules for air handling units, boilers, chillers, and controls.
• Plumbing: Site, floor, underslab, and distribution plans; medical gas diagrams; and details for domestic water, sanitary, storm, and medical gas systems.
• Electrical: Site plans, panel schedules, single-line diagrams, lighting and power plans, and details for electrical distribution, fire alarm, and lightning protection.
• Fire Suppression: Floor and attic plans detailing sprinkler zones, piping, and fire service entrance.
• Technology: Campus and floor plans, pathways, tech room details, and system schematics.
• Finishes: A legend specifying materials, products, colors, and manufacturers for flooring, wall coverings, paint, and casework.
• Design Loads: Includes floor, roof, wind, and seismic loads.

These detailed drawings are critical for bidders to accurately assess the project scope, understand construction methods and materials, identify complexities, and develop precise cost estimates and construction schedules. They provide the technical basis for all construction efforts and are necessary for accurate bidding across all trades.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval for Other Than Full and Open Competition for specific construction materials required for the Construct Replacement CLC – Complex Care project at the Franklin R. Sousley Campus in Lexington, KY. It details the rationale for procuring certain items as brand name.

• Contracting Activity: Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) Office.
• Procurement: Request for Proposal (RFP) 36C77626R0022 for the Construct Replacement CLC – Complex Care project.
• Brand Name Items:
  • Honeywell Notifier Fire Alarm System (components for integration with existing system).
  • Rauland Responder 5 Nurse Call System (hardware and software for integration with existing system).
• Project Value: Estimated between $10,000,000 and $20,000,000.
• Justification: The brand name requirement is due to standardization throughout the facility, ensuring compatibility, avoiding duplication of costs, and maintaining life safety. Using different manufacturers would create significant cost duplication and potential functional issues.
• Competition: The overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This justification is for specific components only.
• Market Research: Conducted to ensure Buy American Act compliance and to support the brand name items, confirming compatibility with existing systems.

This document explains why specific brand name items (Honeywell Notifier Fire Alarm System and Rauland Responder 5 Nurse Call System) are required for the Construct Replacement CLC – Complex Care project. Bidders should note that while the overall project will be competed, these specific components must meet the stated brand name requirements due to integration and standardization needs with the existing facility infrastructure. This justification is posted with the solicitation.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Building Construction Projects in Fayette County, Kentucky. It lists the prevailing wage rates and fringe benefits for various construction trades. Bidders should use this information to ensure compliance with labor standards for any construction work related to this opportunity.

• General Decision Number: KY20260090, effective 01/30/2026.
• Geographic Area: Fayette County, Kentucky.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Trades Included: Lists specific wage and fringe rates for trades such as Asbestos Worker/Heat & Frost Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Ironworker, Laborer, Pipelayer, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Truck Driver, among others.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on federal or federally funded construction projects. It directly impacts labor costs and compliance obligations when preparing bids and performing contract work. Bidders must ensure their proposed wages meet or exceed these determined rates.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• General Construction: The contractor must not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for award.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts, task values) to demonstrate compliance during contract performance and upon completion.

This document is critical for bidders to understand the subcontracting limitations specific to construction contracts. Bidders must accurately assess their ability to comply with the 85% threshold for non-SDVOSB/VOSB subcontractors and must complete and submit this certification with their offer to be considered eligible for award.

Form / Attachment / Pricing Sheet

This document, "Attachment 06 - Division Cost Breakdown.xlsx", appears to be an Excel spreadsheet intended to provide a detailed cost breakdown for a construction project. It is structured by CSI (Construction Specifications Institute) divisions, which are standard categories for organizing construction work.

The spreadsheet contains sheets for various construction divisions (e.g., Division 00 - Special Sections, Division 01 - General Requirements, Division 02 - Existing Conditions, up to Division 48 - Electrical Power Generation). Each division sheet is designed to itemize costs related to labor and materials for specific subsystems or tasks within that division. It also includes fields for quantity, unit, cost per unit, and total cost. A summation sheet provides an overview of costs by division, with subtotals, overhead, profit, and bonds calculated to arrive at a project total.

This document is crucial for bidders as it outlines the expected cost structure and breakdown for the project. Bidders will likely need to use this format to submit their own detailed cost proposals, ensuring they align with the government's requested breakdown. The zero values across all divisions and subtotals in the provided text indicate that this is a template or an initial estimate, and bidders will be expected to populate it with their specific cost data. Understanding this breakdown is essential for preparing a competitive and compliant bid.

Form / Attachment / Pricing Sheet

This document provides instructions and details for an organized site visit related to the Construct Replacement CLC – Complex Care opportunity.

• Date and Time: Wednesday, March 18, 2026, at 9:00 AM ET.
• Meeting Location: Conference Room 216 in Building 2.
• Site Address: Lexington VA Health Care System, Franklin R. Sousley Campus, 2250 Leestown Road, Lexington, KY 40511.
• Directions: Instructions for entering the campus, parking in Lot C, and accessing Building 2. The engineering suite is typically unlocked after 8 AM.
• Contact Information: Engineering office for day-of questions/directions at (859) 233-4511 x2281. For other inquiries, contact the CS via email provided on page 1 of the solicitation.
• Question Policy: Questions will not be answered during the walkthrough. Contractors must submit questions in writing per the solicitation. Formal responses will be provided via amendment on SAM.gov.
• Recommendation: Attending contractors are highly recommended to review project drawings beforehand.

This document is crucial for potential bidders to understand the logistics of the site visit, including the date, time, location, and specific directions. It also clarifies the process for asking questions and receiving official responses, which is vital for preparing a compliant proposal. Attending the site visit may provide valuable insights into the project, although it is not mandatory.

Solicitation / RFP / RFQ

This is a solicitation for a design-bid-build minor construction project to construct a new ten (10) bed Small Home for the CLC Community at the Franklin R. Sousley campus of the Lexington VA Medical Center (VAMC). The project involves demolition of existing structures and construction of approximately 13,900 square feet of new facility.

• Complete construction of a new ten (10) bed Small Home.

• Site preparation, including demolition and removal of existing structures.

• Compliance with all VA solicitation drawings and specifications, VA regulations, procedures, and applicable codes.

• Provision of all tools, equipment, materials, labor, supervision, and management.

• Contract Type: Single firm-fixed-price contract.

• Period of Performance: Approximately 455 calendar days from the issuance of the notice to proceed.

• Magnitude of Construction: Estimated between $10,000,000 and $20,000,000.

• The solicitation will be issued as a Request for Proposals (RFP) under FAR Part 15 (Contracting by Negotiation).

• Evaluation will be conducted using tradeoff procedures as detailed in the solicitation.

• Key Deadline: Response Date/Time/Zone is 02-17-2026 1:00 PM EASTERN TIME, NEW YORK, USA.

• Questions must be submitted in writing via email to sierra.tate@va.gov. Telephone calls will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 with a size standard of $45.0 million.

• The solicitation is anticipated to be issued in February 2026, subject to change.

• This notice is not a request for competitive offers.