Y1DA--596-334 Construct Replacement CLC Complex Care - Lexington

Amendment / Modification

This amendment provides:

• Responses to outstanding technical questions and some additional late questions. New questions and responses are highlighted in an attached document. Responses to any remaining questions will be provided in a future amendment, but the due date is not expected to be extended.

• An updated drawing in response to a technical question.

• Fill-ins for paragraph (c) of VAAR clause 852.204-72, "PERSONNEL VETTING AND CREDENTIALING (MAR 2026)", specifically addressing Risk and Sensitivity Levels. The table indicates that "General Construction Contractor" positions are designated as Non-Sensitive Positions - Tier 1/Low Risk. No positions are designated as Tier 2/Mod Risk or Tier 4/High Risk. Tier 3 and Tier 5 investigations are noted as "Not Applicable" for this contract.

• VAAR clause 852.204-72 (c) - Personnel Vetting and Credentialing

• A drawing (referenced as "0003 - Revised A102")

• Technical questions and answers (referenced as "0003 - Responses to Tech Questions - 4-15-26")

• The amendment does not anticipate extending the due date for offers or accepting further late questions.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically the "ATTIC & ROOF PLAN" and "ROOF PLAN," along with "GENERAL NOTES" and "NOTES" related to construction. It serves as a visual guide and specification for the roofing and attic areas of the project.

• Roof Plan: Details the layout of the roof, including pitch, structural elements, and placement of vents or other roof penetrations.
• Attic Plan: Shows the configuration of the attic space, including framing, insulation, and any mechanical equipment or access points.
• General Notes: Provides overarching construction guidelines, such as dimensioning references, fire retardant treatment requirements, and general material specifications (e.g., roofing materials).
• Notes: Lists specific details and requirements for various components, including ladders, ceiling assemblies, chimney cricket, gutters, downspouts, and insulation.

This document is crucial for bidders to understand the physical scope, materials, and specific construction methods required for the roof and attic portions of the project. It directly impacts material take-offs, labor estimates, and compliance with project specifications. Bidders must carefully review these plans and notes to accurately price and execute the work.

Questions & Answers / Clarifications

This document contains responses to technical questions submitted by contractors regarding the Lexington Construct Replacement CLC - Complex Care Minor Construction project.

• Contract Type: The requirement will remain a firm-fixed-price contract; economic price adjustment clauses (e.g., FAR 52.216-4) will not be included.
• Price Hold Period: The government standard price-hold period of 90 calendar days will not be altered.
• Federal, State, and Local Taxes (FAR 52.229-3): This clause may provide contractual relief for increases in federal excise taxes or duties (including tariffs) if they were not anticipated at the time of award, directly increased costs, and were properly notified. However, the project is not tax-exempt.
• Buy American Act: Requirements in FAR 52.225-11 and 52.225-12 must be met. Any items not compliant must be specifically listed in the offer.
• Basis of Award: Proposals will be evaluated using a tradeoff process under best value, considering both price and past performance (which is approximately equal to price).
• Alternates: All items listed as bid alternates or add alternates in specifications and drawings are included in the base scope. There are no separate alternates for this project.
• Past Performance: Non-healthcare federal projects demonstrating similar size, scope, and complexity will be considered. Projects completed within the past 10 years will be considered, with updates provided in Amendment 0002.
• CPARS vs. PPQ: Completed CPARS evaluations are required if available; PPQ forms are only to be used if CPARS is not available.
• Site Visit: A second site visit will not be scheduled.
• RFI Deadline: The question deadline will not be extended. The VA will attempt to answer late questions but cannot guarantee responses.
• Proposal Due Date: The due date will not be extended at this time, but extension will be considered if deemed necessary.
• Stored Materials: Payment for procured and/or stored materials is at the Contracting Officer's discretion and not assumed for financing the contract.
• Fire Alarm System: The system is Notifier by Honeywell and will be tied into the campus-wide system.
• HVAC Controls: A standalone Tridium Niagara front end will be used, utilizing existing BAS fiber backbone.
• Seismic Classification: Site Class is C, and the Seismic Design Category is B. Specification section 13 05 41 remains in the documents.
• Boilers: An alternate solution of two Fulton EXE1000 boilers will NOT be accepted; three 500 MBH boilers are required.
• Parking Permits: VA will provide required parking permits for contractor personnel at no cost, with no limit to the number of personnel.
• Hazardous Soils: Unforeseen conditions, including hazardous soils, will be handled on a case-by-case basis via modification to the contract.
• Fireproofing: Structural steel is not required to be fireproofed as the building is Type 2B. Penetrations through rated wall/assemblies shall be fireproofed as required.
• Nurse Call System: The system is standalone for Building 203 and not campus-wide. No integration with the telephone system or HL7 interface is required.

These responses clarify requirements, address potential ambiguities, and provide specific details that bidders must consider when preparing their proposals. Key areas of clarification include contract type, evaluation criteria, past performance requirements, and specific technical details related to materials and systems.

Questions & Answers / Clarifications

This document contains responses to technical questions and clarifications submitted by potential bidders regarding the "Lexington Construct Replacement CLC - Complex Care Minor Construction" opportunity (Solicitation #: 36C77626R0022).

• Contract Type: The requirement will remain a firm-fixed-price contract, not a fixed-price contract with economic price adjustment.
• Price-Hold Period: The standard 90-calendar-day price-hold period will not be altered.
• Economic Price Adjustment (EPA): FAR 52.216-4 will not be included.
• Federal, State, and Local Taxes (FAR 52.229-3): This clause may provide contractual relief for increased federal excise taxes or duties (like tariffs) if they were not anticipated at the time of award, directly increased costs, and were properly notified. However, the project is not tax-exempt.
• Buy American Act: Requirements in FAR 52.225-11 and 52.225-12 are applicable and must be met. Exceptions require specific listing in the offer.
• Basis of Award: Proposals will be evaluated using a tradeoff process under best value, considering factors beyond just price, with Past Performance being approximately equal to Price.
• Alternates: All listed bid alternates or add alternates are included in the base scope; there is only one line item (base bid) and no separate alternates.
• Past Performance: Non-healthcare federal projects demonstrating similar size, scope, and complexity will be considered. Projects completed within the past 10 years may be considered, especially for SDVOSB firms. CPARS evaluations are required if available; PPQs are for when CPARS is not available.
• SDVOSB Set-Aside: The project is a 100% set-aside for SDVOSBs. Prime contractors must be certified, or joint ventures must comply with specific requirements.
• Site Visit: A second site visit will not be scheduled.
• RFI/Question Deadlines: The question deadline will not be extended. Late questions may not receive a response.
• Proposal Due Date: The proposal due date will not be extended at this time, but extension may be considered if deemed necessary.
• Stored Materials: Payment for procured and/or stored materials is at the Contracting Officer's discretion and not a guaranteed financing method.
• CAD Drawings: CAD drawings will be provided at award; the PDF will govern if conflicts arise.
• Steel Supplier/Installer: AISC certification is required for both fabricator/supplier and installer per code.
• Phase II Work: Phase II is completed and the contractor has demobilized. Any work associated with Phase II is included in the base bid.
• Utilities: Contractors are responsible for permits related to environmental and LDP. All utilities are privately owned.
• COVID-19: COVID-19 requirements will not apply to this project.
• Tuberculosis Screening: Compliance with TB screening protocols (Section 1.16) is required.
• Fire Alarm: Notifier by Honeywell is the required manufacturer.
• HVAC Controls: A new standalone Tridium Niagara system is to be installed.
• Fireproofing: Not required for Type IIB construction.
• Seismic Classification: Site Class is C, and Seismic Design Category is B. Specification section 13 05 41 remains applicable.
• Glycol: 30% glycol is required for air handling units and heat trace.
• Permits: Contractor is responsible for obtaining all permits. The Designer of Record will assist.
• Bat Survey: No longer required.
• Walk-in Freezer/Cooler: Provided by VA, contractor to assist vendor and coordinate utilities.
• Casework: Frameless construction with flush overlay drawer and door alignment is required.
• Ceiling Lifts: Provided by VA under a separate contract; contractor to coordinate.

These clarifications address numerous bidder questions, impacting understanding of contract type, pricing, materials, technical requirements, evaluation criteria, and administrative procedures. Bidders should review these responses carefully to ensure their proposals accurately reflect the government's requirements and expectations.

Amendment / Modification

This amendment (0002) to solicitation 36C77626R0022, dated 03-10-2026, provides:

• Initial responses to technical questions. Some questions received after the cutoff are noted but will be addressed in a future amendment.

• Updates to specifications and drawings (See Addendum No. 1).

• Three additional documents provided in response to technical questions.

• Updates to sections 2.8 (Proposal Format) and 2.9 (Evaluation Methodology) regarding Volume I Past Performance requirements, with changes highlighted.

• Solicitation Instructions to Offerors (Sections 2.8 and 2.9)

• Specifications and Drawings (via Addendum No. 1)

• The amendment provides responses to technical questions and related documents. Offerors must acknowledge receipt of this amendment. Failure to do so by the specified hour and date may result in offer rejection. Changes to offers already submitted are permitted via electronic communication referencing the solicitation and amendment, provided they are received prior to the opening hour and date.

• Volume I Past Performance Requirements: Offerors must demonstrate experience with in-patient or out-patient facility projects completed as the prime contractor within the last ten (10) years. Projects must be multi-disciplinary, including full renovation or new construction, and evaluated based on size, scope, and complexity within active healthcare environments.

• Evaluation Methodology (Factor 1 Past Performance): Evaluation will be based on recency, relevancy, and quality. Projects must have been completed by the Offeror as the prime contractor within the last five (5) years and be 100% complete. Projects older than 10 years, or not completed by the prime contractor, will not be evaluated. Projects under $7.5 million will not be evaluated.

• 0002 - Responses to Tech Questions - 4-8-26

• 0002 - Addendum 01

• 0002 - Contractor Laydown

• 0002 - Phase II As-Builts

• 0002 - Existing Generator

Amendment / Modification

This addendum supplements and amends the original Drawings and Specifications for the "Construct Replacement CLC – Complex Care" project at VA Lexington, KY.

Key changes include:

• General: Attached UL Rated System Details as requested in Pre-bid RFIs.
• Specifications:
  • Revised Section 00 01 10 TABLE OF CONTENTS to include missing sections.
  • Replaced Specification Section 06 41 16 PLASTIC LAMINATE CLAD ARCHITECTURAL CABINETS with a revised specification.
  • Added Specification Section 07 46 10 EXTERIOR SIDING AND TRIM.
  • Added Specification Section 08 36 13 SECTIONAL DOORS.
  • Added Specification Section 08 52 13 ALUMINUM CLAD WOOD WINDOWS.
  • Added Specification Section 23 08 00 COMMISSIONING OF HVAC SYSTEMS.
  • Added Specification Section 27 11 16 COMMUNICATIONS CABINETS, RACKS, FRAMES, AND ENCLOSURES.
• Drawings:
  • Replaced Sheet A121 REFLECTED CEILING PLAN with revisions to lighting dimensions, locations, and added a casework to soffit detail.
  • Revised Sheet A401 INTERIOR ELEVATIONS-ENLARGED BEDROOMS with updated notes.
  • Revised Sheet A402 INTERIOR ELEVATIONS with added keynote and dimensions.
  • Revised Sheet A403 INTERIOR ELEVATIONS with added material tag and dimension.
  • Revised Sheet A511 CASEWORK SECTIONS & DETAILS with added dimensions.
  • Revised Sheet E502 ENLARGED PLANS with lighting and power receptacle revisions.
  • Revised Sheet E504 PANEL SHEDULES with revised breaker size.
  • Replaced Sheet EL100 FIRST FLOOR AND ATTIC PLAN - LIGHTING with revised fixture locations and notes.
  • Revised Sheet EP100 FIRST FLOOR AND ATTIC PLAN - POWER with revised rack mounted receptacles.
  • Revised Sheet ES101 ELECTRICAL SITE PLAN with added abbreviation.
  • Revised Sheet ET002 TECHNOLOGY SITE PLAN with revised plan notes.
  • Revised Sheet ET003 TECHNOLOGY CAMPUS PLAN with revised plan notes and added text.
  • Revised Sheet ET301 TECHNOLOGY – FIRST FLOOR TECH ROOM with adjusted rack position.
  • Revised Sheet ET602 TECHNOLOGY DETAILS with added note to camera schedule.

This addendum affects multiple sections of the Specifications and Drawings, including but not limited to:

• Table of Contents (Section 00 01 10)
• Plastic Laminate Clad Architectural Cabinets (Section 06 41 16)
• Exterior Siding and Trim (Section 07 46 10)
• Sectional Doors (Section 08 36 13)
• Aluminum Clad Wood Windows (Section 08 52 13)
• Commissioning of HVAC Systems (Section 23 08 00)
• Communications Cabinets, Racks, Frames, and Enclosures (Section 27 11 16)
• Various Drawing Sheets (A121, A401, A402, A403, A511, E502, E504, EL100, EP100, ES101, ET002, ET003, ET301, ET602)

Bidders must incorporate these changes into their bids and ensure all bid preparation accounts for the updated Drawings and Specifications. This addendum becomes part of the Contract Documents.

Form / Attachment / Pricing Sheet

This document visually identifies two key areas relevant to a potential construction or renovation project: the "Project Area" and the "Contractor Laydown Area." It serves to delineate the physical spaces where work will occur and where contractor materials and equipment will be staged.

• Project Area: Outlined in red, this area indicates the primary location for construction or renovation activities.
• Contractor Laydown Area: Also outlined in red, this area designates the space allocated for the contractor's use in storing materials, equipment, and temporary facilities.

This visual aid is crucial for bidders to understand the site logistics and spatial requirements of the opportunity. It helps in:

• Assessing the scope and scale of the project site.
• Planning for site access, material staging, and equipment placement.
• Estimating the impact of these areas on overall project execution and scheduling.

Form / Attachment / Pricing Sheet

This document contains "As-Built" drawings for the "Construct Replacement CLC - Long Term Rehab" project at the Department of Veterans Affairs Medical Center in Lexington, KY. These drawings reflect the final construction as completed, serving as a record of the actual built conditions for Buildings 204 & 205.

• Architectural & Structural: Detailed plans including floor plans, elevations, sections, site plans, grading plans, wall types, construction methods, structural notes, foundation plans, framing plans, and details.
• Building Systems: Comprehensive plans for plumbing (drainage, distribution), fire suppression, HVAC (airflow diagrams, mechanical room plans), and electrical systems (lighting, power distribution, single-line diagrams, panel schedules).
• Interior & Exterior Details: Reflected ceiling plans, exterior elevations, interior elevations, door and window schedules, casework details, finish plans, wall protection, signage, and furniture & equipment (FF&E) layouts.
• Technology Infrastructure: Site and building plans for telecommunications, data cabling, CCTV, and nurse call systems.
• Schedules: Fixture schedules, plumbing equipment, fan, air terminal unit, hot water boiler, energy recovery unit schedules, and control points lists.

These "As-Built" drawings are crucial for any future work, renovations, or modifications at this facility. They provide an accurate, detailed record of the existing conditions, installed systems, materials, and construction methods employed. Bidders must review these documents to understand the current state of the facility, plan work effectively, assess the scope, identify specific system requirements, and submit accurate proposals. They are essential for verifying existing conditions and understanding any deviations from original design intent.

Form / Attachment / Pricing Sheet

This document is a "Return of Submittal" form (VA Form 08-6225) used by the Department of Veterans Affairs (VA) to process submittals from contractors. It details the contractor's submittal information, the VA's action on the submittal, and any reasons for disapproval or remarks.

• Contractor Information: Semper Tek, Inc., address, contract number (36C24919C0093).
• Submittal Details: Form of submittal (Shop Drawings, Data Sheets), Spec Section (26 32 13), Station Location (Lexington, KY), Transmittal Date (10JUL19), Transmittal No. (26 32 13-01).
• VA Action: Approved as Noted.
• Reason for Disapproval/Remarks: Specific comments regarding load center reduction, O&M manuals, factory testing reports, and spare parts.
• Description of Items Submitted: Engine Generators (Kohler 600REOZVB) and Load Center (QO MLO 240V 60A 1PH 8SP), with supplier/manufacturer listed.
• VA File Number: 038.
• Approval Date: 5SEP19.

This form indicates that specific submittals related to engine generators and load centers for the "Construct Continuing Care Facilities – Phase 1" project have been reviewed and approved with noted conditions. Bidders should note the specific remarks and requirements mentioned, as they may impact the final installation or scope of work. The approved submittal items (Kohler 600REOZVB and QO MLO 240V 60A 1PH 8SP) provide insight into the specified equipment for this opportunity.

Amendment / Modification

• Addition of FAR Clause 52.211-12, Liquidated Damages—Construction: This clause, effective September 2000, outlines the penalties for contractor delays. If the contractor fails to complete work on time, liquidated damages of $718.07 per calendar day of delay will be assessed. These damages also apply if the government terminates the contractor's right to proceed, in addition to any repurchase costs.

• Inclusion of Site Visit Sign-in Sheet: A copy of the sign-in sheet from the site visit conducted on March 18, 2026, is now attached.

• The solicitation (36C77626R0022) is updated to include the FAR clause 52.211-12.

• An attachment containing the site visit sign-in sheet has been added.

• This amendment does not appear to change the hour and date specified for the receipt of offers. However, bidders should acknowledge receipt of this amendment as instructed in Item 11.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "36C77626R0022 Construct Replacement CLC - Complex Care" opportunity at the Lexington VA Health Care System, held on March 18, 2026, at 9:00 AM ET.

• Lists attendees' names and titles.
• Identifies the company each attendee represents.
• Provides attendee email addresses.
• Includes attendee phone numbers.

This sign-in sheet indicates which companies and individuals attended the site visit. This information can be useful for bidders to understand potential competitors or collaborators who have shown interest in the opportunity by attending this event.

Form / Attachment / Pricing Sheet

This document is a site plan for the Leestown Division of the Veterans Affairs Medical Center in Lexington. It provides a layout of the facility, including buildings, lots, and other infrastructure.

• A map illustrating the campus layout.
• A table listing various buildings and departments, identified by number and name (e.g., Main Admin. & Patient Care, Patient Care Building, Emergency Generator, etc.).
• Lot designations (Lot A, Lot C, Lot D, etc.).
• Indication of ADA accessible entrances/exits.
• Scale and drawing information.

This site plan is crucial for bidders to understand the physical layout and existing infrastructure of the medical center. It helps in visualizing the scope of work for any potential construction, renovation, or maintenance opportunities, and aids in site assessment and logistical planning.

Form / Attachment / Pricing Sheet

This document is a "Project Information Sheet for Contractors" intended to collect detailed information about past projects or contracts that offerors have completed. It is designed to be used in conjunction with a Request for Proposal (RFP) and requires a separate form for each submitted contract/project. The information provided will be used to assess the offeror's past performance and its relevance to the current opportunity.

• Offeror Information: Name, role (prime/subcontractor).
• Contract Details: Contract/Project Number, Project Title, Location, Contracting Officer/POC, Owner's Project Manager/POC.
• Contract Type & Financials: Type of contract, Award Amount, Final Amount, Award Date.
• Schedule: Notice to Proceed Date, Original Scheduled Completion Date, Actual Completion Date.
• Project Performance: Number of Change Orders and reasons, OSHA Citations (if applicable).
• Subcontractors: List of major subcontractors with POC and phone numbers.
• Narrative: Detailed description of work performed and its relevance (very relevant, relevant, or somewhat relevant).

Bidders must complete this form accurately and thoroughly for each relevant project they wish to submit as part of their proposal. The frank and concise comments regarding the offeror's performance and the detailed description of work performed are crucial for the government to evaluate the offeror's experience and capability. This form directly impacts the evaluation of past performance, a key factor in determining the successful offeror.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by clients to evaluate a contractor's performance on a previous contract. The completed PPQ is to be incorporated by the offeror into their proposal submission and will count towards the proposal's page limitation.

Section 1: Contractor Information - To be completed by the offeror, includes details such as:

• Name of Offeror
• Address
• Point of Contact
• Contract Title and Number
• Contract Type, Location, Award Date, Acceptance Dates
• Original and Final Contract Prices
• Scope of the project performed
• Relevance to the current opportunity

Section 2: Evaluator Information - To be completed by the client/evaluator, includes:

• Evaluator's Name, Position, Address, Contact Information
• Description of the evaluator's role in the project
• Ratings and comments on:
  • Quality
  • Schedule/Timeliness of Performance
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Overall summary rating and whether the firm would be hired again.

Adjectival Ratings: Definitions for Outstanding, Above Average, Satisfactory, and Unsatisfactory are provided for evaluation.

Bidders must provide this form to their past clients to complete. The completed questionnaire is a required part of the proposal submission and contributes to the overall page count. The feedback provided by clients on past performance is critical for the government's evaluation of the offeror's ability to perform the work described in the solicitation.

Form / Attachment / Pricing Sheet

This document comprises Section 00 01 15, "List of Drawing Sheets," and detailed technical specifications for the "Construct Replacement CLC – Complex Care" project at VA Lexington, Kentucky. It serves to list all accompanying drawings and outlines requirements for various building components, systems, and infrastructure.

• Drawing List: Encompasses drawings across multiple disciplines including General, Code Data, Site Plans, Floor Plans, Elevations, Sections, Details, and various utility systems (Fire Suppression, Plumbing, Utilities, HVAC, Communications, Electrical).

• Technical Specifications: Details requirements for Acoustical Treatment, Painting, Signage, Shower & Dressing Compartments, Cubicle Curtain Tracks, Patient Bed Service Walls, Wall & Door Protection, Fireplaces, Fire Extinguisher Cabinets, Lockers, Window Shades, Countertops, Seismic Restraints, Commissioning (Fire Suppression, Electrical), Sprinkler Systems, Plumbing (General, Water Softeners, Water Heaters, Fixtures, HVAC Treatment), HVAC (Ducts, Fans, Terminal Units, Outlets, Cleaning Devices, Boilers, Chillers, Coils), Communications (Installations, Cabling, Racks, MATV), Electrical (Installations, Conductors, Grounding, Raceways, Underground, Coordination Studies, Lighting Controls, Switchboards, Panelboards, Switches, Circuit Breakers, Transfer Switches, Lightning Protection, Surge Devices, Interior/Exterior Lighting), and Telecommunications Room Fittings.

• Scope of Work (SOW): Includes Communications & Security Systems (HF Radio, PA Network, Nurse Call/Code Blue, Physical Access Control, Video Surveillance, Electronic Personal Protection, Fire Detection/Alarm, Medical Systems) and Infrastructure & Site Work (Earthwork, Concrete/Asphalt Paving, Pavement Markings, Landscaping, Utilities).

• Compliance with national, state, and local codes (NFPA, UL, FCC, ASTM, ANSI, IEEE, NIST, OSHA, JCAHO).

• Seamless interfacing between new and existing systems.

• Reliability and redundancy with UPS/battery backup for critical systems.

• Comprehensive testing and certification by OEM-certified technicians.

• Specific compaction requirements for earthwork (95-98% max dry density).

• Pavement design standards (CBR, modulus of subgrade reaction).

• Location: VA Lexington, Kentucky.

• Warranty: 1-2 years for materials, equipment, and installation, with defined response times for defects.

• Extensive coordination with various stakeholders.

• Detailed submittals, shop drawings, product data, certifications, and O&M manuals.

• Adherence to safety codes, firestopping, and comprehensive grounding/bonding.

• Provision of software, licenses, maintenance, upgrades, and comprehensive training.

• Verification of existing site conditions.

These documents are critical for bidders to understand the full scope of the project, including all architectural/engineering drawings, specific materials, installation methods, quality standards, system requirements, and performance expectations. They are essential for accurate bidding, project planning, and ensuring compliance with all project requirements.

Solicitation / RFP / RFQ

This is a competitive Request for Proposals (RFP) for Project 596-334, "Construct Replacement CLC Complex Care" at the Lexington VA Health Care System. The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The project involves general construction, alterations, roads, walks, grading, drainage, and the removal of existing structures, as well as the construction of certain items.

• The work includes all labor, materials, equipment, supervision, and resources to complete the project.

• Specifics of the work are detailed in the attached specifications and drawings.

• Any references to "Deducts" in the specifications and drawings are to be disregarded.

• The contract type is Firm-Fixed-Price.

• Performance period: Within 10 calendar days after award, with a completion time of 480 calendar days after notice to proceed.

• Estimated construction magnitude: $10,000,000 to $20,000,000.

• Proposals must be submitted electronically via email to Kara.Evert@va.gov and Richelle.Gray@va.gov by March 25, 2026, 1:00 PM ET.

• Proposals must be submitted in three volumes: Volume I (Past Performance), Volume II (Price), and Volume III (Administrative).

• Each volume must be a searchable PDF, attached to a separate email (max 5MB per email).

• Evaluation will be based on a tradeoff process, with "Best Value" being the primary consideration. Past Performance is weighted equally to Price.

• Key deadlines:

  • Receipt of questions: March 25, 2026, 1:00 PM ET.
  • Proposal Submission: March 25, 2026, 1:00 PM ET.

• Offerors must provide a lump sum price for Line Item 0001 (Base).

• Pricing must be submitted in whole dollar values.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A pre-proposal site visit is scheduled (see Attachment 07 and 08).

• Technical questions must be submitted via email by March 25, 2026.

• Offerors must acknowledge any amendments to the solicitation.

• A Bid Guarantee (SF 24) is required, not less than 20% of the proposal price, not to exceed $3,000,000.

• Payment and Performance Bonds (SF 25 and SF 25A) will be required upon award.

Forms / Attachments / Pricing Sheets

This document, "Attachment 02 - Drawings.pdf", provides comprehensive architectural, structural, and system-specific drawings for the "Construct Replacement CLC - Complex Care" project at the Department of Veterans Affairs Medical Center in Lexington, KY. It is essential for bidders to understand the full scope of construction requirements.

• General Project Information: Cover sheet, general notes, abbreviations, and symbols.
• Site and Civil: Site plans, grading, drainage, utilities, erosion control, and landscape plans.
• Architectural: Floor plans, elevations, sections, wall types, interior layouts, casework, doors, windows, reflected ceiling plans, and furniture/equipment layouts.
• Structural: Foundation plans, framing (walls, attic, roof), truss diagrams, load diagrams, and connection details.
• Mechanical (HVAC): Site, floor, and attic plans; mechanical room details; schematics; and schedules for air handling units, boilers, chillers, and controls.
• Plumbing: Site, floor, underslab, and distribution plans; medical gas diagrams; and details for domestic water, sanitary, storm, and medical gas systems.
• Electrical: Site plans, panel schedules, single-line diagrams, lighting and power plans, and details for electrical distribution, fire alarm, and lightning protection.
• Fire Suppression: Floor and attic plans detailing sprinkler zones, piping, and fire service entrance.
• Technology: Campus and floor plans, pathways, tech room details, and system schematics.
• Finishes: A legend specifying materials, products, colors, and manufacturers for flooring, wall coverings, paint, and casework.
• Design Loads: Includes floor, roof, wind, and seismic loads.

These detailed drawings are critical for bidders to accurately assess the project scope, understand construction methods and materials, identify complexities, and develop precise cost estimates and construction schedules. They provide the technical basis for all construction efforts and are necessary for accurate bidding across all trades.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval for Other Than Full and Open Competition for specific construction materials required for the Construct Replacement CLC – Complex Care project at the Franklin R. Sousley Campus in Lexington, KY. It details the rationale for procuring certain items as brand name.

• Contracting Activity: Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) Office.
• Procurement: Request for Proposal (RFP) 36C77626R0022 for the Construct Replacement CLC – Complex Care project.
• Brand Name Items:
  • Honeywell Notifier Fire Alarm System (components for integration with existing system).
  • Rauland Responder 5 Nurse Call System (hardware and software for integration with existing system).
• Project Value: Estimated between $10,000,000 and $20,000,000.
• Justification: The brand name requirement is due to standardization throughout the facility, ensuring compatibility, avoiding duplication of costs, and maintaining life safety. Using different manufacturers would create significant cost duplication and potential functional issues.
• Competition: The overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This justification is for specific components only.
• Market Research: Conducted to ensure Buy American Act compliance and to support the brand name items, confirming compatibility with existing systems.

This document explains why specific brand name items (Honeywell Notifier Fire Alarm System and Rauland Responder 5 Nurse Call System) are required for the Construct Replacement CLC – Complex Care project. Bidders should note that while the overall project will be competed, these specific components must meet the stated brand name requirements due to integration and standardization needs with the existing facility infrastructure. This justification is posted with the solicitation.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Building Construction Projects in Fayette County, Kentucky. It lists the prevailing wage rates and fringe benefits for various construction trades. Bidders should use this information to ensure compliance with labor standards for any construction work related to this opportunity.

• General Decision Number: KY20260090, effective 01/30/2026.
• Geographic Area: Fayette County, Kentucky.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Trades Included: Lists specific wage and fringe rates for trades such as Asbestos Worker/Heat & Frost Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Ironworker, Laborer, Pipelayer, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Truck Driver, among others.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on federal or federally funded construction projects. It directly impacts labor costs and compliance obligations when preparing bids and performing contract work. Bidders must ensure their proposed wages meet or exceed these determined rates.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• General Construction: The contractor must not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for award.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: Offerors may be required to provide documentation (invoices, subcontracts, task values) to demonstrate compliance during contract performance and upon completion.

This document is critical for bidders to understand the subcontracting limitations specific to construction contracts. Bidders must accurately assess their ability to comply with the 85% threshold for non-SDVOSB/VOSB subcontractors and must complete and submit this certification with their offer to be considered eligible for award.

Form / Attachment / Pricing Sheet

This document, "Attachment 06 - Division Cost Breakdown.xlsx", appears to be an Excel spreadsheet intended to provide a detailed cost breakdown for a construction project. It is structured by CSI (Construction Specifications Institute) divisions, which are standard categories for organizing construction work.

The spreadsheet contains sheets for various construction divisions (e.g., Division 00 - Special Sections, Division 01 - General Requirements, Division 02 - Existing Conditions, up to Division 48 - Electrical Power Generation). Each division sheet is designed to itemize costs related to labor and materials for specific subsystems or tasks within that division. It also includes fields for quantity, unit, cost per unit, and total cost. A summation sheet provides an overview of costs by division, with subtotals, overhead, profit, and bonds calculated to arrive at a project total.

This document is crucial for bidders as it outlines the expected cost structure and breakdown for the project. Bidders will likely need to use this format to submit their own detailed cost proposals, ensuring they align with the government's requested breakdown. The zero values across all divisions and subtotals in the provided text indicate that this is a template or an initial estimate, and bidders will be expected to populate it with their specific cost data. Understanding this breakdown is essential for preparing a competitive and compliant bid.

Form / Attachment / Pricing Sheet

This document provides instructions and details for an organized site visit related to the Construct Replacement CLC – Complex Care opportunity.

• Date and Time: Wednesday, March 18, 2026, at 9:00 AM ET.
• Meeting Location: Conference Room 216 in Building 2.
• Site Address: Lexington VA Health Care System, Franklin R. Sousley Campus, 2250 Leestown Road, Lexington, KY 40511.
• Directions: Instructions for entering the campus, parking in Lot C, and accessing Building 2. The engineering suite is typically unlocked after 8 AM.
• Contact Information: Engineering office for day-of questions/directions at (859) 233-4511 x2281. For other inquiries, contact the CS via email provided on page 1 of the solicitation.
• Question Policy: Questions will not be answered during the walkthrough. Contractors must submit questions in writing per the solicitation. Formal responses will be provided via amendment on SAM.gov.
• Recommendation: Attending contractors are highly recommended to review project drawings beforehand.

This document is crucial for potential bidders to understand the logistics of the site visit, including the date, time, location, and specific directions. It also clarifies the process for asking questions and receiving official responses, which is vital for preparing a compliant proposal. Attending the site visit may provide valuable insights into the project, although it is not mandatory.

Solicitation / RFP / RFQ

This is a solicitation for a design-bid-build minor construction project to construct a new ten (10) bed Small Home for the CLC Community at the Franklin R. Sousley campus of the Lexington VA Medical Center (VAMC). The project involves demolition of existing structures and construction of approximately 13,900 square feet of new facility.

• Complete construction of a new ten (10) bed Small Home.

• Site preparation, including demolition and removal of existing structures.

• Compliance with all VA solicitation drawings and specifications, VA regulations, procedures, and applicable codes.

• Provision of all tools, equipment, materials, labor, supervision, and management.

• Contract Type: Single firm-fixed-price contract.

• Period of Performance: Approximately 455 calendar days from the issuance of the notice to proceed.

• Magnitude of Construction: Estimated between $10,000,000 and $20,000,000.

• The solicitation will be issued as a Request for Proposals (RFP) under FAR Part 15 (Contracting by Negotiation).

• Evaluation will be conducted using tradeoff procedures as detailed in the solicitation.

• Key Deadline: Response Date/Time/Zone is 02-17-2026 1:00 PM EASTERN TIME, NEW YORK, USA.

• Questions must be submitted in writing via email to sierra.tate@va.gov. Telephone calls will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 with a size standard of $45.0 million.

• The solicitation is anticipated to be issued in February 2026, subject to change.

• This notice is not a request for competitive offers.