Y1DA--CON NRM 668-22-105 Upgrade AHU-09/15 Mechanical Systems FY26 Tier 1

Form / Attachment / Pricing Sheet

This document contains the "100% Submission" drawings for the "Upgrade AHU-09 and AHU-15 Mechanical Systems Building 1" project at the Mann Grandstaff VA Medical Center. It details architectural, structural, mechanical, plumbing, and electrical aspects of the upgrade.

• Project Scope: Upgrade of Air Handler Units (AHUs) 9 and 15, including asbestos abatement.
• Phasing: The project is divided into two phases: Phase 1 for AHU-09 and second-floor upgrades, and Phase 2 for AHU-15 and fifth-floor upgrades.
• Key Systems Involved: Architectural, Structural, Mechanical, Plumbing, and Electrical.
• Infection Control: Detailed measures for Infection Control Risk Assessment (ICRA) are provided, emphasizing barrier construction, negative air pressure, and cleaning protocols.
• Deductive Alternates: Two deductive alternates are presented, allowing for the retention of existing VAV boxes for AHU-15 and AHU-09, respectively, with modifications to the scope.
• General Notes: Extensive general notes cover codes, safety, work coordination, hazardous materials, and infection control measures.
• Specific Details: Drawings include legends, abbreviations, schedules for equipment (AHUs, VAV boxes), and detailed plans for demolition and new construction across various levels.

These drawings are critical for understanding the full scope of work, the technical requirements, the phasing of the project, and specific considerations such as infection control and hazardous material abatement. They provide the detailed technical specifications necessary for bidding on the mechanical systems upgrade.

Solicitation / RFP / RFQ

This is a notification of an upcoming solicitation for construction Project # 668-22-105, "Upgrade AHU-09/15 Mechanical Systems," at the Mann-Grandstaff Veterans Affairs Medical Center in Spokane, WA. The project involves upgrading mechanical systems.

Details regarding specific requirements and deliverables are expected to be found in the attached draft Statement of Work (SOW), specifications, and drawings.

• Estimated Value: Between $1,000,000 and $2,000,000.

• NAICS Code: 238220 (Commercial and Institutional Building Construction) with a small business size standard of $19M.

• Solicitation Issue Date: On or about August 15th, 2025.

• Response Date/Time/Zone: August 6th, 2025, 10:00 AM Pacific Time, Los Angeles, USA.

• Procurement Platform: SAM.gov.

• This procurement is a 100% set-aside for Small Business.

• Attached documents include a draft Statement of Work (SOW), specifications, drawings, CX Plan, PCRA, and ICRA. Bidders should refer to these for detailed project information.

Specifications

This document contains specifications for the "Upgrade AHU(S) 09 & 15 Mechanical System Building 1, 668-22-105". It details various sections related to general requirements, existing conditions, metals, thermal and moisture protection, openings, HVAC, electrical systems, and other construction-related specifications. Key areas covered include:

• General Requirements: Safety, site preparation, waste management, and general project guidelines.
• Mechanical Systems (HVAC): Common work results, motor requirements, noise and vibration control, testing, adjusting, and balancing, insulation, commissioning, and control systems.
• Electrical Systems: Requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, overcurrent protective devices, panelboards, surge protective devices, wiring devices, and lighting fixtures.
• Plumbing Systems: Common work results, valves, pipe and equipment supports, pipe sleeves, wall and ceiling plates, dielectric fittings, screwed joints, expansion joints, and pipe penetrations.
• Firestopping: Requirements for firestopping material and systems.
• Asbestos Abatement: Detailed specifications for traditional asbestos abatement, including floor tile and mastic abatement, and general asbestos hazard abatement plan requirements.
• Commissioning: General requirements for HVAC and plumbing systems, including testing, adjusting, balancing, and demonstration.
• Other Sections: Includes specifications for acoustical ceilings, resilient base, resinous flooring, painting, structural steel framing, louvers and vents, and gypsum board.

This document serves as a comprehensive guide for contractors involved in the project, outlining the technical specifications, materials, installation procedures, and quality assurance requirements.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used as a baseline for performing facility Infection Control Risk Assessments for construction, renovation, and maintenance activities. It outlines minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. It is intended to be used in conjunction with the required Pre-Construction Risk Assessment (PCRA).

• Activity Categorization (Table 1): Classifies activities into categories A, B, C, or D based on their nature and potential for dust/debris creation.
• Affected Area Assessment (Table 2): Identifies areas and patients impacted by the activity, including adjacent areas.
• Patient Risk Category (Table 3): Determines the risk level (Low, Medium, High, Highest) for patients in affected areas.
• Level of Infection Prevention and Control Precautions (Table 4): Matches Activity Category and Patient Risk Category to determine the required precaution level (I, II, III, or IV).
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level, including dust control, barrier construction, and negative pressurization.
• Completion Measures (Table 6): Outlines cleaning, HVAC, and water system requirements upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities, including project details, dates, and required control measures.

This document establishes the infection control requirements that must be adhered to during any construction, renovation, or maintenance work performed under the opportunity. Bidders need to understand these requirements to accurately scope their work, plan their execution, and ensure compliance, which may impact project timelines, costs, and operational procedures. The document specifies the level of precautions (I-IV) required, which dictates the necessary containment, cleaning, and safety protocols.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment for Project 668-22-105 Upgrade AHU 9 and 15. It identifies potential risks related to Fire and Life Safety, General Safety, Physical Security, Contract Compliance, Construction Activity, Environmental concerns, Hazardous Materials, Infection Control, and Patient Safety.

• The assessment uses a Yes/No (Y/N) format to identify potential risks.
• For each identified risk, it specifies required actions, such as submitting permits, developing mitigation plans, contacting specific departments (e.g., Safety, GEMS, IH), or conducting specific assessments (e.g., NEPA, ICRA).
• Specific details are provided for certain risks, including:
  • HVAC outages coordinated after hours/weekends.
  • Crane lift plans required for AHU placement, potentially affecting ambulance entrance access.
  • ACM flooring remediation required prior to construction.
  • Potential impact on patient flow and bed availability.

This document highlights critical safety, security, environmental, and operational considerations for the project. Bidders should review the identified risks and required mitigations to understand potential project constraints, necessary planning, and compliance obligations. It indicates areas where specific plans or permits will be required from the contractor, such as hot work permits, ACM abatement, crane lift plans, and potentially NEPA assessments or storm water permits. The assessment also points to potential impacts on construction activities, such as utility shutdowns and traffic control.

Form / Attachment / Pricing Sheet

This document is a "100% Construction Documents Project Commissioning Plan" for the "Upgrade AHU(s) 09 & 15 Mechanical System Building 1" at the Mann-Grandstaff VA Medical Center in Spokane, WA. It outlines the commissioning process, goals, scope, team roles, communications, and schedule for the project.

• Commissioning Goals: To meet or exceed project requirements, optimize system operations, provide documentation and training for Facilities Management Staff, integrate testing schedules, and ensure clear communication.
• Project Scope: Includes commissioning of Air Handler Units (AHUs) 09 and 15, associated chilled and hot water hydronic pumps, and the humidification system. It also includes a survey for hazardous materials.
• Commissioning Scope: Details tasks and deliverables across Design, Construction, and Acceptance phases, including document reviews, specification preparation, pre-functional checklists, functional performance tests, and final reporting.
• Commissioning Team: Lists key personnel from VAMC, MES Group Inc. (Commissioning Agent), and other design and construction professionals, including contact information.
• Communication Distribution Matrix: Outlines how documents are prepared, submitted, and distributed among team members.
• Commissioning Schedule: Provides a timeline for commissioning activities throughout the project phases.
• Appendices: Include sections for Field Reports, Issues Log, Commissioning Review Log, Meeting Minutes, Equipment Startup Sheets, Pre-Functional Checklists, and Functional Performance Tests, with content to be added during the Construction Phase.

This document provides a comprehensive overview of the commissioning process for the AHU upgrade project. Bidders involved in the construction or related services should understand the commissioning requirements, team roles, communication protocols, and schedule outlined herein to ensure compliance and successful project execution. It details the specific systems to be commissioned and the expected deliverables throughout the project lifecycle.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace Air Handling Units (AHU)-09 and AHU-15 located in Building 1 (Main Hospital) at the Mann-Grandstaff VA Medical Center in Spokane, WA.

• Replacement of AHU-09 and AHU-15, including air handlers, electrical panel boards, breakers, cables, and conduit.

• Integration and compatibility of new DDC upgrades, exhaust fans, and control systems with the existing Building Automation System (BAS).

• Coordination of all controls and programming through the Contracting Officer's Representative (COR) with the current controls system service provider.

• Replacement of undersized supply and return ducts and trunks.

• Includes demolition and commissioning services.

• Contractor is responsible for providing all supervision, labor, tools, materials, installation, programming, startup, training, O&M documentation, and a one-year warranty.

• Contractor must perform a field verification to identify all equipment, parts, materials, and existing conditions.

• Manufacturer's representative must check complete installation, place the system into service, make adjustments, and perform demonstrations and testing.

• An operating test must be run in the presence of the COR.

• System operation and calibration must be demonstrated by the installer in the presence of the COR as part of final system acceptance.

• COR will evaluate all work and testing performed; items must be in a clean and acceptable working condition.

• Period of Performance: 365 calendar days.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Contractor shall provide commissioning documentation.

• Contractor shall provide demonstration and training to VA personnel.

• Contractor shall verify locations for space requirements.

• Contractor will not have access to Government-Furnished Equipment (GFE); all equipment and supplies are the contractor's responsibility.