Y1DA--CON NRM 668-22-105 Upgrade AHU-09/15 Mechanical Systems FY26 Tier 1

Amendment / Modification

This amendment notifies interested parties that Solicitation RFP 36C26026R0004 is paused due to a protest received challenging the small business set-aside status for this requirement.

All site visits and solicitation deadlines are suspended until further notice.

All updates regarding this RFP and any resolution will be posted via a future amendment. The solicitation deadlines are suspended.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade AHU-09 and 15 Mechanical Systems" project at the Mann-Grandstaff VA Medical Center. The contractor will provide all necessary labor, materials, supplies, services, and equipment to complete the work in accordance with the provided statement of work, specifications, and drawings. The project magnitude is estimated between $1,000,000 and $2,000,000.

• Upgrade of AHU-09 and AHU-15 mechanical systems.

• Contractor must provide all labor, materials, equipment, tools, and supervision.

• Adherence to the Statement of Work (SOW), specifications, and drawings is mandatory.

• Deductive Alternates 1 and 2 are included, allowing the government to potentially remove work related to AHU-15 and AHU-09 VAV boxes, respectively.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from the issuance of the Notice to Proceed.

• Proposals must be submitted via email to quyen.mai@va.gov by 10:00 AM PST on January 26, 2026.

• Questions must be submitted by 10:00 AM PST on January 14, 2026, to Quyen.Mai@va.gov.

• Award will be made using a "Best Value" tradeoff source selection process, considering technical approach, past performance, and price. Technical approach and past performance are of approximately equal importance and significantly more important than price.

• Offers must be valid for 90 calendar days from the submission date.

• A pre-bid site visit is scheduled for January 8, 2026, at 1:30 PM PST.

• This procurement is a 100% Small Business set-aside.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million.

• Performance and Payment Bonds are required.

• Bid Guarantee (SF 24) is required, with amounts between 20% of bid price and $1 million.

• The solicitation incorporates numerous FAR and VAAR clauses by reference.

Amendment / Modification

This amendment (0001) is issued to provide the correct solicitation document. Attachment 13 will replace the initial solicitation document.

Attachment 13 is the replacement for the initial solicitation document.

No impact on proposal deadlines or requirements is mentioned, other than the replacement of the solicitation document itself.

Form / Attachment / Pricing Sheet

This document contains "100% Drawings" for the "Upgrade AHU-09 and AHU-15 Mechanical Systems Building 1" project at the Mann Grandstaff VA Medical Center. These drawings detail the architectural, structural, mechanical, plumbing, and electrical aspects of the upgrade.

• Project Information: Includes project number (668-22-105), building number (1), and location.
• Design Team: Lists the architectural, engineering, and structural consultants involved.
• Code References: Specifies the building, accessibility, mechanical, plumbing, and electrical codes applicable to the project.
• Project Description: Outlines the scope of work, including upgrading Air Handler Units (AHUs) 9 and 15 and abating asbestos.
• Phasing Plans: Details the phased approach for the upgrade, with Phase 1 focusing on AHU-09 and Phase 2 on AHU-15.
• General Notes: Provides extensive information on construction procedures, safety, infection control, hazardous materials, and coordination requirements.
• Mechanical Details: Includes legends, abbreviations, schedules for AHUs, VAV boxes, humidifiers, and piping, as well as detailed drawings of mechanical systems and controls.
• Electrical Plans: Outlines power plans, one-line diagrams, and panel schedules.
• Deductive Alternates: Specifies two deductive alternates related to VAV boxes for AHU-09 and AHU-15.

These drawings are critical for bidders to understand the full scope of work, including the specific equipment to be upgraded, demolition requirements, new installations, phasing, and all associated architectural, mechanical, electrical, and structural considerations. The detailed notes on infection control, hazardous materials, and safety are particularly important for planning and execution in a healthcare facility. The deductive alternates also provide options for cost reduction.

Form / Attachment / Pricing Sheet

This document provides the "Specifications" for the "Upgrade AHU(S) 09 & 15 Mechanical System Building 1" project, identified by the contract number 36C26018D0040 and Task Order 36C26023N0570. It details the technical requirements for the project.

• General Requirements: Covers safety, site preparation, alterations, disposal, protection of existing structures, and general site information.
• Statement of Bid Item(s): Details the scope of work for the base bid, including upgrading Air Handler Units (AHUs) 09 and 15, reinstallation of ceiling tiles, replacement of floors, AHU design requirements for epidemic mode, provision of steam-to-steam humidifiers, replacement of panelboard 5EQ1, replacement of motor control center MCC1, and lighting additions to the penthouse.
• Bid Alternates: Defines alternates as proposed amounts that may be added or deducted from the contract amount.
• Deductive Alternates: Includes two deductive alternates related to retaining existing VAV boxes for AHU-15 and AHU-09, with specific exceptions.
• Specifications and Drawings for Contractor: Information on obtaining drawings and contract documents.
• Construction Security Requirements: Outlines security plans, procedures, badge requirements (Flash, Non-PIV, PIV), and key control.
• Operations and Storage Areas: Defines authorized areas for operations and storage of materials.
• Alterations: Details survey requirements, existing conditions, and re-surveys.
• Disposal and Retention: Specifies procedures for materials and equipment accruing from work removed and demolition.
• Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements: Outlines requirements for preserving and protecting these elements.
• Restoration: Requirements for restoring existing work and repairing any damage caused by the contractor.
• Layout of Work: Contractor's responsibility for laying out work from government-established baselines and benchmarks.
• As-Built Drawings: Requirements for maintaining and submitting as-built drawings.
• Warranty Management: Plan development and requirements.
• Use of Roadways: Guidelines for hauling and use of established and temporary roads.
• Site Information: Notes that the facility is smoke, vape, and tobacco-free.
• Temporary Use of Mechanical and Electrical Equipment: Permitted subject to written approval and compliance with provisions.
• Availability and Use of Utility Services: Government provision of utilities and contractor's responsibility for temporary connections.
• New Telephone Equipment: Coordination with installation by others.
• Tests: Contractor shall provide a written testing and commissioning plan.
• Instructions: Contractor shall furnish Maintenance and Operating (O&M) manuals and verbal instructions.
• Construction Sign: Provide a construction sign identifying the project.
• Safety Sign: Provide a safety sign.
• Photographic Documentation: Provide photographic documentation of construction progress.
• Emergency Management: Contractor shall develop an emergency evacuation plan.
• Schedule and Failure to Achieve Progress: Contractor shall submit a complete CPM schedule for approval.
• Green Environmental Management System (GEMS): Awareness training and construction activities identified as significant based on potential environmental impacts.

This document is crucial for bidders as it outlines the specific scope of work, technical requirements, submission guidelines, security protocols, and environmental considerations for the "Upgrade AHU(S) 09 & 15 Mechanical System Building 1" project. It details the expected deliverables, contract terms, and compliance standards, enabling potential vendors to accurately assess their capabilities and prepare a compliant bid.

Form / Attachment / Pricing Sheet

This document, "Attachment 12 - 668-22-105 Price Breakout.xlsx," provides instructions and a template for bidders to submit their pricing for the "UPGRADE AHU 09 and 15 Mechanical Systems" project at the Mann-Granstaff VA Medical Center, Spokane, WA. It outlines the required price breakdown structure based on Construction Specification Institute (CSI) divisions.

• Instructions: Awardees are responsible for formula accuracy and transposing totals. "Division" refers to CSI specifications. Pricing is for information only and not separately billable. Field office overhead and general conditions are interchangeable. All pricing is fixed price.
• Proposal Price Schedule: A detailed breakdown by CSI Divisions (e.g., General Requirements, Existing Conditions, Concrete, HVAC, Electrical, Earthwork, Process Equipment) is provided. Bidders are expected to fill in rates and prices for each item.
• Summary Sections: Includes fields for Insurance/Bonds, Taxes/Other Fees, O&M Manuals, Overhead, SubContract Mark-Up, Profit, SubTotals, and Contract Totals.

This pricing sheet is critical for bidders to detail their proposed costs according to the government's specified format. Accurate completion and submission of this price breakout are essential for proposal evaluation and understanding the overall cost structure of the project. All provided fields for rates and prices are currently set to N/A or 0.0, indicating that bidders must populate this sheet with their specific project costs.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an appendix to VA Handbook 6500.6 and serves as a User Agreement. It outlines the rights and authorizations for contractors accessing and using Department of Veterans Affairs (VA) information assets, resources, systems, and sites. It establishes standards of behavior for information security and privacy.

• General Terms and Conditions: Covers expectations regarding privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG, ISOs), and understanding that unauthorized access or misuse of Federal Government systems is prohibited and subject to penalties.
• General Rules of Behavior: Details specific rules for contractors, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, and data.
  • Restrictions on using non-contractor owned equipment (OE) for VA sensitive information without a waiver.
  • Prohibiting exploitation of system controls or access for reasons other than contract performance.
  • Not overriding security controls without explicit permission.
  • Limiting use of systems and information strictly to contract fulfillment.
  • Protecting passwords and information from unauthorized disclosure, use, modification, or destruction.
  • Using FIPS 140-2 validated encryption for sensitive information.
  • Adhering to electronic media sanitization policies.
  • Ensuring prior VA approval for public dissemination of information.
  • Not hosting unauthorized internet servers.
  • Protecting government property and IT equipment.
  • Using only authorized anti-virus, anti-spyware, and firewall software.
  • Completing required information security and privacy training.
• Additional Conditions for Non-VA IT Resources: Outlines requirements for connecting to the VA network, remote access limitations, and prohibitions on simultaneous VA and non-VA network connections.
• Subcontracting: Clarifies that responsibility for adhering to security requirements extends to subcontractors.
• Statement on Litigation: Notes that the agreement does not create additional rights or benefits enforceable by law.
• Acknowledgement and Acceptance: Requires the contractor to acknowledge receipt, understanding, and acceptance of all terms and conditions.

This document is critical for any bidder who will be performing services for the VA and requires access to VA information systems or data. It details the mandatory security and behavior standards that must be followed. Bidders must understand these rules to ensure compliance and to properly prepare for contract performance, as failure to comply can result in penalties. The final page requires a signed acknowledgement, indicating acceptance of these terms.

Form / Attachment / Pricing Sheet

This document is a certification form related to the "Limitations on Subcontracting" clause (VAAR 852.219-75) for services and construction contracts. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Certification of Compliance: Offerors must certify that they will comply with subcontracting limitations as provided in the solicitation and resultant contract.
• Specific Limitation for General Construction: For general construction contracts, the contractor must ensure that no more than 85% of the amount paid by the government is paid to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). Costs of materials are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false certifications.
• Consequences of Non-Compliance: Details potential penalties for not acting in good faith, including referral to VA Suspension and Debarment Committee, fines, and prosecution.
• Cooperation and Documentation: Offerors agree to cooperate and provide documents (e.g., invoices, subcontracts) to VA to demonstrate compliance upon request.
• Required Fields: The form requires the offeror to fill in their company name, printed name and title of the signee, signature, and date.

This certification is mandatory for inclusion with the offeror's bid, quotation, or proposal. Failure to provide a completed and signed certification will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations, particularly the 85% threshold for general construction, and be prepared to provide documentation to prove compliance.

Form / Attachment / Pricing Sheet

This document provides a list of common materials that may contain asbestos. It serves as a general guide for identifying potential asbestos-containing materials (ACM) during inspections or assessments.

• The list categorizes various building materials, including but not limited to:
  • Acoustical ceiling texture ("popcorn")
  • Asphalt flooring
  • Blown-in insulation
  • Boiler/tank insulation
  • Brick mortar
  • Built-up roofing
  • Ceiling tiles/panels/mastic
  • Cement board/transite
  • Duct tape/paper
  • Furnace insulation
  • Gray roofing paint
  • HVAC duct insulation
  • Joint compound/wallboard
  • Plaster/wall joints
  • Roofing shingles
  • Stucco
  • Textured paints/coatings
  • Vinyl floor tile/mastic
  • Vinyl wall coverings

This list helps bidders understand the range of materials that could potentially be encountered in projects involving asbestos identification and abatement. It provides context for the types of materials that might be sampled and analyzed in asbestos surveys.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by contractors to gather feedback from clients regarding their performance on previous contracts. The completed PPQs are to be submitted by the Offeror as part of their proposal package for the 668-22-105 opportunity (Upgrade AHU 9 and 15 Mechanical Systems, Spokane, WA – 36C2602626R0004).

Section 1: Contract Information (Contractor to complete)

• Contractor Information (Name, Address, POC, Contact Info)
• Work Performed As (Prime or Subcontractor, % of work)
• Contract Information (Title, Number, Type, Location, Dates, Price)
• Project Description (Scope, Relevance to current opportunity)

Section 2: Evaluator Information (Client to complete)

• Evaluator Information (Name, Position, Address, Contact Info)
• Role in the Project
• Performance Evaluation:
  • Quality
  • Schedule/Timeliness of Performance
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Summary (Would you hire again? Overall rating)
• Additional Comments

Adjectival Ratings Definitions:

• Outstanding
• Above Average
• Satisfactory
• Unsatisfactory
• Not Applicable

Bidders must collect and submit completed PPQs from their clients as part of their proposal. This form guides clients on the information required to evaluate the Offeror's past performance, which is a critical factor in the award decision for the 668-22-105 opportunity. Bidders should ensure their clients understand the evaluation criteria and deadlines for submission.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Spokane County, Washington. It provides the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act and related acts.

• General Decision Number: WA20250114, effective 12/12/2025.
• Geographic Area: Spokane County, Washington.
• Project Type: Building construction projects (excluding single-family homes and apartments up to 4 stories).
• Labor Classifications: Lists various trades and their corresponding hourly wage rates and fringe benefits (e.g., Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Plumber, Roofer, Sheetmetal Worker, Truck Driver, Operator, etc.).
• Modification History: Details a series of modifications to the wage determination with publication dates.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining requirements for contractors.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for all laborers and mechanics on the project. This information is crucial for accurately estimating labor costs in their proposals and ensuring compliance with federal labor standards. Failure to adhere to these wage rates can result in penalties.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used as a baseline for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance work. It provides minimum requirements for categorizing activity types and patient risk to determine the level of precautions needed to prevent infection risks. It is intended for infection prevention purposes and must be used in conjunction with the required Pre-Construction Risk Assessment (PCRA).

• Activity Categorization: Identifies four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope, duration, and dust/debris creation.
• Affected Area Assessment: Requires identification of the activity area and adjacent areas that will be affected, along with the Point of Contact (POC) and their contact information.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) for patients in the affected areas.
• Level of Infection Prevention and Control Precautions: Determines the required precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures: Details specific control measures for each precaution level, including dust control, barrier construction, negative pressurization, and HVAC/water system considerations.
• Completion Measures: Outlines cleaning, HVAC, and water system measures required upon completion of the activity.
• Permit: A fillable permit form is included for Level III and IV activities, requiring project details, dates, and signatures from the Project Manager and Infection Preventionist.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance activities performed under this opportunity. Bidders must understand these requirements to accurately scope their work, plan for compliance, and ensure the safety of patients and staff. The document specifies the necessary precautions, barrier requirements, and potential impact on work areas, which will influence project planning, execution, and cost.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) for the "668-22-105 Upgrade Mechanical Systems AHU 9&15" project. It identifies potential risks and required mitigation strategies related to safety, life safety, physical security, contract compliance, environmental concerns, hazardous materials, and infection control.

• Project Information: Includes project number, name, location, planned start date, and estimated duration.
• Risk Categories: Assesses impacts and requirements for Fire and Life Safety, General Safety, Physical Security, Contract Compliance, Construction Activity, Environmental, Hazardous Materials, Infection Control, and Patient Safety.
• Mitigation Strategies: Outlines specific actions or requirements for identified risks, such as submitting permits, obtaining approvals, or implementing specific safety measures.
• Signatures: Includes signature lines for various roles including Construction Safety Specialist, Project Manager, VA Police, GEMS, Infection Control Representative, and Patient Safety.

This document highlights critical safety, security, and operational considerations for the construction project. Bidders should review the identified risks and required mitigation strategies to understand potential project constraints, necessary permits, and compliance obligations. Key points include:

• Potential impact on egress routes and emergency access.
• Requirements for hot work permits and confined space permits.
• Need for a Crane Lift Plan due to crane placement near the ambulance entrance, potentially causing temporary road closures.
• Identification of Asbestos Containing Material (ACM) requiring abatement.
• Completion of an Infection Control Risk Assessment (ICRA).
• Potential impact on patient flow and access due to construction activities.

Form / Attachment / Pricing Sheet

This document is a Project Commissioning Plan for the "Upgrade AHU(s) 09 & 15 Mechanical System Building 1" at the Mann-Grandstaff VA Medical Center in Spokane, WA. It outlines the goals, scope, team, communications, and schedule for the commissioning process.

• Commissioning Goals: To meet or exceed project requirements, optimize system operations, verify system performance, ensure documentation and training for facility staff, integrate testing schedules, and facilitate clear communication.
• Project Description: Includes commissioning of Air Handler Units (AHUs) 09 and 15, associated chilled and hot water hydronic pumps, and a humidification system. It also includes a survey for hazardous materials.
• Commissioning Scope: Details tasks and deliverables across Design, Construction, and Acceptance phases, including document reviews, specification preparation, pre-functional checklists, functional performance tests, and final reporting.
• Commissioning Team: Lists key personnel from VAMC, MES Group Inc., and other involved parties, with their roles and contact information.
• Communications: Outlines the distribution matrix for various project documents.
• Schedule: Provides a general timeline for commissioning tasks throughout the project phases.
• Appendices: Includes placeholders for Field Reports, Master Issues Log, Commissioning Review Log, Meeting Minutes, Equipment Startup Sheets, Pre-Functional Checklists, and Functional Performance Tests.

This document provides a comprehensive overview of the commissioning process for the project. Bidders involved in the construction phase should understand the commissioning requirements, team roles, communication protocols, and schedule to ensure compliance and successful project execution. Specifically, the "Commissioning Scope" and "Team Member Roles and Responsibilities" sections are critical for understanding how their work will be reviewed and verified.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace Air Handling Units (AHU)-09 and AHU-15 located in Building 1 (Main Hospital) at the Mann-Grandstaff VA Medical Center in Spokane, WA.

• Replacement of AHU-09 and AHU-15, including air handlers, electrical panel boards, breakers, cables, and conduit.

• Integration and compatibility of DDC upgrades, exhaust fans, and other control systems with the existing Building Automation System (BAS).

• Replacement of undersized supply and return ducts and trunks.

• Demolition and commissioning services.

• Provision of all supervision, labor, tools, materials, installation, programming, startup, training, O&M documentation, and a one-year warranty for materials and installation.

• Contractor must perform a field verification to identify all equipment, parts, materials, and existing conditions.

• A qualified manufacturer's representative must check complete installation for conformance to manufacturer recommendations, place the system into service, make adjustments, and perform demonstrations and testing.

• An operating test must be run in the presence of the Contracting Officer's Representative (COR).

• System operation and calibration must be demonstrated by the installer in the presence of the COR as part of final system acceptance.

• The COR will evaluate all work and testing performed.

• Period of Performance: 365 calendar days.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Contractor shall provide commissioning documentation.

• Contractor shall provide demonstration and training to VA personnel.

• Contractor shall verify locations for space requirements.

• Contractor will not have access to Government-Furnished Equipment (GFE).

• All equipment and supplies used are the responsibility of the Contractor.

Solicitation / RFP / RFQ

This solicitation seeks a contractor to provide professional construction services for the "Upgrade AHU-09 and 15 Mechanical Systems" project at the Mann-Grandstaff VA Medical Center. The project involves providing all labor, materials, supplies, services, and equipment to complete the work as per the Statement of Work (SOW), specifications, and drawings. The estimated magnitude of this construction project is between $1,000,000 and $2,000,000.

• Upgrade AHU-09 and 15 Mechanical Systems.

• Compliance with attached SOW, specifications, and drawings.

• Adherence to construction wage rate requirements and other FAR/VAAR clauses.

• Specific insurance requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from the issuance of the Notice to Proceed.

• Proposals must be submitted electronically via email to quyen.mai@va.gov by 10:00 AM PST on January 26, 2026.

• Offerors must submit proposals in two volumes: Volume I – Technical and Past Performance, and Volume II – Price/Cost Proposal.

• Proposals must be valid for at least 90 calendar days from the submission date.

• Questions must be submitted by 10:00 AM PST on January 14, 2026.

• Award will be made using a Best Value Tradeoff source selection approach, considering Technical Approach (Factor 1), Past Performance (Factor 2), and Price (Factor 3). Factors 1 and 2 are of approximately equal importance and combined are significantly more important than Price.

• This procurement is a 100% Small Business set-aside.

• Principal NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

• Small Business Size Standard for NAICS Code 238220 is $19 million.

• Offerors must submit a completed Limitations on Subcontracting Certificate of Compliance.

• A Bid Guarantee (SF 24) is required, with an amount of at least 20% of the bid price, not to exceed $1 million.

• The successful bidder will be required to furnish a Payment Bond (SF 25A) and a Performance Bond (SF 25), each for 100% of the original contract price.

• Several attachments are referenced, including SOW, Specifications, Drawings, CX Plan, PCRA, ICRA, Wage Determination, Past Performance Questionnaire, Environmental Report, Limitations on Subcontracting, Contractor Rules of Behavior, and Price Breakout.

Form / Attachment / Pricing Sheet

This document contains the "100% Submission" drawings for the "Upgrade AHU-09 and AHU-15 Mechanical Systems Building 1" project at the Mann Grandstaff VA Medical Center. It details architectural, structural, mechanical, plumbing, and electrical aspects of the upgrade.

• Project Scope: Upgrade of Air Handler Units (AHUs) 9 and 15, including asbestos abatement.
• Phasing: The project is divided into two phases: Phase 1 for AHU-09 and second-floor upgrades, and Phase 2 for AHU-15 and fifth-floor upgrades.
• Key Systems Involved: Architectural, Structural, Mechanical, Plumbing, and Electrical.
• Infection Control: Detailed measures for Infection Control Risk Assessment (ICRA) are provided, emphasizing barrier construction, negative air pressure, and cleaning protocols.
• Deductive Alternates: Two deductive alternates are presented, allowing for the retention of existing VAV boxes for AHU-15 and AHU-09, respectively, with modifications to the scope.
• General Notes: Extensive general notes cover codes, safety, work coordination, hazardous materials, and infection control measures.
• Specific Details: Drawings include legends, abbreviations, schedules for equipment (AHUs, VAV boxes), and detailed plans for demolition and new construction across various levels.

These drawings are critical for understanding the full scope of work, the technical requirements, the phasing of the project, and specific considerations such as infection control and hazardous material abatement. They provide the detailed technical specifications necessary for bidding on the mechanical systems upgrade.

Solicitation / RFP / RFQ

This is a notification of an upcoming solicitation for construction Project # 668-22-105, "Upgrade AHU-09/15 Mechanical Systems," at the Mann-Grandstaff Veterans Affairs Medical Center in Spokane, WA. The project involves upgrading mechanical systems.

Details regarding specific requirements and deliverables are expected to be found in the attached draft Statement of Work (SOW), specifications, and drawings.

• Estimated Value: Between $1,000,000 and $2,000,000.

• NAICS Code: 238220 (Commercial and Institutional Building Construction) with a small business size standard of $19M.

• Solicitation Issue Date: On or about August 15th, 2025.

• Response Date/Time/Zone: August 6th, 2025, 10:00 AM Pacific Time, Los Angeles, USA.

• Procurement Platform: SAM.gov.

• This procurement is a 100% set-aside for Small Business.

• Attached documents include a draft Statement of Work (SOW), specifications, drawings, CX Plan, PCRA, and ICRA. Bidders should refer to these for detailed project information.

Specifications

This document contains specifications for the "Upgrade AHU(S) 09 & 15 Mechanical System Building 1, 668-22-105". It details various sections related to general requirements, existing conditions, metals, thermal and moisture protection, openings, HVAC, electrical systems, and other construction-related specifications. Key areas covered include:

• General Requirements: Safety, site preparation, waste management, and general project guidelines.
• Mechanical Systems (HVAC): Common work results, motor requirements, noise and vibration control, testing, adjusting, and balancing, insulation, commissioning, and control systems.
• Electrical Systems: Requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, overcurrent protective devices, panelboards, surge protective devices, wiring devices, and lighting fixtures.
• Plumbing Systems: Common work results, valves, pipe and equipment supports, pipe sleeves, wall and ceiling plates, dielectric fittings, screwed joints, expansion joints, and pipe penetrations.
• Firestopping: Requirements for firestopping material and systems.
• Asbestos Abatement: Detailed specifications for traditional asbestos abatement, including floor tile and mastic abatement, and general asbestos hazard abatement plan requirements.
• Commissioning: General requirements for HVAC and plumbing systems, including testing, adjusting, balancing, and demonstration.
• Other Sections: Includes specifications for acoustical ceilings, resilient base, resinous flooring, painting, structural steel framing, louvers and vents, and gypsum board.

This document serves as a comprehensive guide for contractors involved in the project, outlining the technical specifications, materials, installation procedures, and quality assurance requirements.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used as a baseline for performing facility Infection Control Risk Assessments for construction, renovation, and maintenance activities. It outlines minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. It is intended to be used in conjunction with the required Pre-Construction Risk Assessment (PCRA).

• Activity Categorization (Table 1): Classifies activities into categories A, B, C, or D based on their nature and potential for dust/debris creation.
• Affected Area Assessment (Table 2): Identifies areas and patients impacted by the activity, including adjacent areas.
• Patient Risk Category (Table 3): Determines the risk level (Low, Medium, High, Highest) for patients in affected areas.
• Level of Infection Prevention and Control Precautions (Table 4): Matches Activity Category and Patient Risk Category to determine the required precaution level (I, II, III, or IV).
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level, including dust control, barrier construction, and negative pressurization.
• Completion Measures (Table 6): Outlines cleaning, HVAC, and water system requirements upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities, including project details, dates, and required control measures.

This document establishes the infection control requirements that must be adhered to during any construction, renovation, or maintenance work performed under the opportunity. Bidders need to understand these requirements to accurately scope their work, plan their execution, and ensure compliance, which may impact project timelines, costs, and operational procedures. The document specifies the level of precautions (I-IV) required, which dictates the necessary containment, cleaning, and safety protocols.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment for Project 668-22-105 Upgrade AHU 9 and 15. It identifies potential risks related to Fire and Life Safety, General Safety, Physical Security, Contract Compliance, Construction Activity, Environmental concerns, Hazardous Materials, Infection Control, and Patient Safety.

• The assessment uses a Yes/No (Y/N) format to identify potential risks.
• For each identified risk, it specifies required actions, such as submitting permits, developing mitigation plans, contacting specific departments (e.g., Safety, GEMS, IH), or conducting specific assessments (e.g., NEPA, ICRA).
• Specific details are provided for certain risks, including:
  • HVAC outages coordinated after hours/weekends.
  • Crane lift plans required for AHU placement, potentially affecting ambulance entrance access.
  • ACM flooring remediation required prior to construction.
  • Potential impact on patient flow and bed availability.

This document highlights critical safety, security, environmental, and operational considerations for the project. Bidders should review the identified risks and required mitigations to understand potential project constraints, necessary planning, and compliance obligations. It indicates areas where specific plans or permits will be required from the contractor, such as hot work permits, ACM abatement, crane lift plans, and potentially NEPA assessments or storm water permits. The assessment also points to potential impacts on construction activities, such as utility shutdowns and traffic control.

Form / Attachment / Pricing Sheet

This document is a "100% Construction Documents Project Commissioning Plan" for the "Upgrade AHU(s) 09 & 15 Mechanical System Building 1" at the Mann-Grandstaff VA Medical Center in Spokane, WA. It outlines the commissioning process, goals, scope, team roles, communications, and schedule for the project.

• Commissioning Goals: To meet or exceed project requirements, optimize system operations, provide documentation and training for Facilities Management Staff, integrate testing schedules, and ensure clear communication.
• Project Scope: Includes commissioning of Air Handler Units (AHUs) 09 and 15, associated chilled and hot water hydronic pumps, and the humidification system. It also includes a survey for hazardous materials.
• Commissioning Scope: Details tasks and deliverables across Design, Construction, and Acceptance phases, including document reviews, specification preparation, pre-functional checklists, functional performance tests, and final reporting.
• Commissioning Team: Lists key personnel from VAMC, MES Group Inc. (Commissioning Agent), and other design and construction professionals, including contact information.
• Communication Distribution Matrix: Outlines how documents are prepared, submitted, and distributed among team members.
• Commissioning Schedule: Provides a timeline for commissioning activities throughout the project phases.
• Appendices: Include sections for Field Reports, Issues Log, Commissioning Review Log, Meeting Minutes, Equipment Startup Sheets, Pre-Functional Checklists, and Functional Performance Tests, with content to be added during the Construction Phase.

This document provides a comprehensive overview of the commissioning process for the AHU upgrade project. Bidders involved in the construction or related services should understand the commissioning requirements, team roles, communication protocols, and schedule outlined herein to ensure compliance and successful project execution. It details the specific systems to be commissioned and the expected deliverables throughout the project lifecycle.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace Air Handling Units (AHU)-09 and AHU-15 located in Building 1 (Main Hospital) at the Mann-Grandstaff VA Medical Center in Spokane, WA.

• Replacement of AHU-09 and AHU-15, including air handlers, electrical panel boards, breakers, cables, and conduit.

• Integration and compatibility of new DDC upgrades, exhaust fans, and control systems with the existing Building Automation System (BAS).

• Coordination of all controls and programming through the Contracting Officer's Representative (COR) with the current controls system service provider.

• Replacement of undersized supply and return ducts and trunks.

• Includes demolition and commissioning services.

• Contractor is responsible for providing all supervision, labor, tools, materials, installation, programming, startup, training, O&M documentation, and a one-year warranty.

• Contractor must perform a field verification to identify all equipment, parts, materials, and existing conditions.

• Manufacturer's representative must check complete installation, place the system into service, make adjustments, and perform demonstrations and testing.

• An operating test must be run in the presence of the COR.

• System operation and calibration must be demonstrated by the installer in the presence of the COR as part of final system acceptance.

• COR will evaluate all work and testing performed; items must be in a clean and acceptable working condition.

• Period of Performance: 365 calendar days.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Contractor shall provide commissioning documentation.

• Contractor shall provide demonstration and training to VA personnel.

• Contractor shall verify locations for space requirements.

• Contractor will not have access to Government-Furnished Equipment (GFE); all equipment and supplies are the contractor's responsibility.