Y1DA--CON-NRM-668-24-102 Replace Windows Building 1

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," outlines the terms and conditions for contractor access to and use of Department of Veterans Affairs (VA) information assets, systems, and sites. It serves as a user agreement that contractors must acknowledge and accept before performing services under a VA contract.

• General Terms and Conditions: Covers understanding of privacy expectations, consent to monitoring and reviews by VA personnel (OI&T, OIG, system administrators, ISOs), and acknowledgment of prohibitions against unauthorized access or misuse of Federal Government systems.
• General Rules of Behavior: Establishes standards for information security, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, and data.
  • Restrictions on using non-contractor owned equipment (OE) for VA sensitive information without a waiver.
  • Prohibitions against exploiting system controls or accessing information for non-contractual purposes.
  • Not attempting to override security controls without explicit permission.
  • Strict limitation of system, information, or site use to contract fulfillment, with no personal use authorized.
  • Granting access only to those with an official need-to-know.
  • Protecting passwords and information from unauthorized disclosure, use, modification, or destruction.
  • Using FIPS 140-2 validated encryption for VA sensitive information.
  • Adhering to electronic media sanitization policies.
  • Obtaining prior approval for public dissemination of VA information.
  • Not hosting unauthorized internet servers.
  • Protecting government property.
  • Using only VA-authorized anti-virus, anti-spyware, and firewall software.
  • Completing required security and privacy training.
• Additional Conditions for Non-VA IT Resources: Details requirements for connecting to the VA network, remote access limitations, and prohibitions against dual network connections without authorization.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable in litigation against the U.S. Government.
• Acknowledgement and Acceptance: Requires the contractor to print their name, sign, provide SSN digits, contact information, and company name, and return the original signed document to the COTR.

This document is critical for any bidder who will be performing services requiring access to VA information systems or data. It outlines the mandatory security and behavior standards that must be followed. Failure to comply can result in penalties. Bidders must understand these requirements to ensure compliance if awarded the contract and to accurately assess the resources and procedures needed for contract performance.

Form / Attachment / Pricing Sheet

This document provides a map indicating the location of the Mann-Grandstaff VA Medical Center in Spokane, Washington, and highlights specific areas relevant to a potential site visit or the opportunity itself. It includes a general map of the Spokane area showing the proximity of the medical center to Spokane Airport and the MGVAMC, as well as a detailed site map of the VA Medical Center campus.

• General Area Map: Shows the location of the Mann-Grandstaff VA Medical Center relative to Spokane Airport and major roadways.
• Site Map: Details the layout of the VA Medical Center campus, identifying buildings, parking areas, and specific locations such as the 'Work Area,' 'Meeting Parking,' 'Assembly St Entrance,' 'Meeting in Bldg 32,' and the 'Engineering Office.'

This map is crucial for bidders to understand the physical location of the work site and potential meeting points. It aids in logistical planning for site visits and provides a visual reference for the project's location within the VA Medical Center campus.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Spokane County, Washington. It provides the prevailing wage rates and fringe benefits for various labor classifications that must be paid on federal or federally funded construction projects subject to the Davis-Bacon Act.

• General Decision Number: WA20260114, dated 01/23/2026.
• Applicability: Building construction projects in Spokane County, Washington (excluding single-family homes or apartments up to 4 stories).
• Labor Classifications: Includes rates for trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher/Setter, Carpenter, Drywall Hanger, Electrician, various Equipment Operators (including backhoe, crane, dozer, loader), Ironworker, Laborers (common, grade checker, pipelayer, hod carrier, form stripping, jackhammer, nozzle person, mason tender, fire watch), Painter, Drywall Finisher/Taper, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sheetmetal Worker, Truck Driver, Elevator Mechanic, and Glazier.
• Rates and Fringes: For each classification, the document lists the hourly wage rate and the hourly fringe benefit rate.
• Effective Dates: Wage rates are effective from various dates in 2024, 2025, and 2026.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors).

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals on relevant federal construction projects. Failure to comply with these wage requirements can lead to contract violations. The document also provides information on how to appeal wage determinations and contact relevant Department of Labor branches for clarification.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback from clients regarding an offeror's performance on previous contracts. The Veterans Health Administration (VHA) Regional Procurement Office-West (RPOW) Network Contracting Office 20 (NCO 20) is using this form to evaluate offerors for Project # 668-24-102, "Replace Windows at Building 1 at Mann-Grandstaff VA Medical Center, Spokane, WA."

Section 1 (Contractor to Complete):

• Offeror Information (Name, Address, POC, Contact Info)
• Work Performed (As Prime or Subcontractor, Percentage of Work)
• Contract Information (Title, Number, Type, Location, Dates, Price)
• Project Description (Scope, Relevance to Current Opportunity)

Section 2 (Evaluator to Complete):

• Evaluator Information (Name, Position, Contact Info)
• Role in the Project
• Performance Ratings (Quality, Schedule/Timeliness, Communication, Management/Personnel/Labor, Cost/Financial Management, Subcontract Management)
• Summary (Would you hire again? Overall Rating)
• Additional Comments

Adjectival Ratings: Definitions for Outstanding, Above Average, Satisfactory, and Unsatisfactory are provided for guidance.

Offerors should ensure their subcontractors or past clients complete this questionnaire accurately and thoroughly. The information provided by evaluators will be used by NCO 20 to assess the offeror's ability to perform the work described in the solicitation. Bidders should also verify the accuracy of the information they provide in Section 1.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as provided in the solicitation and resultant contract.

• Services Contracts: Contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contracts: Contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Contractor will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• SBA Certification Database: References are made to the SBA certification database for SDVOSB/VOSB status.
• Offeror Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Verification: The VA may require contractors to provide documents to demonstrate compliance during performance and upon completion.
• Cooperation: Offerors agree to cooperate and make documents available for VA review.
• Certification Form: A section is provided for the offeror to complete, sign, and return with their bid, quotation, or proposal.

This document is critical for bidders to understand the subcontracting limitations applicable to the opportunity. Failure to complete and submit this certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must ensure their proposed approach complies with the specified percentages for subcontracting to non-certified small businesses, based on the contract type (services, general construction, or special trade construction).

Form / Attachment / Pricing Sheet

This document is a "Hazardous Survey Report" for the Spokane, Washington VAMC Building, detailing the findings of an asbestos-containing materials (ACM) survey, lead-containing paint (LCP) testing, and a mold assessment. It was conducted to evaluate potential hazards within building materials that may be impacted by a proposed renovation/replacement of 477 windows.

• Asbestos-Containing Materials (ACM): Identified "texture on concrete wall (smooth)" in the C1 Stairwell as containing 1.5-2.0% Chrysotile asbestos. While currently nonfriable and in good condition, it may be reclassified as regulated ACM (RACM) if disturbed in quantities greater than 160 square feet, requiring specific abatement procedures.
• Lead-Containing Paint (LCP): Identified multiple locations with lead concentrations above the laboratory limit of detection. Notable findings include:
  • Purple paint on metal wall frame (Sample L-06) - 8th Floor Breakroom: 3500 ppm
  • White paint on metal wall frame (Sample L-25) - Basement: 11000 ppm
  • White paint on wood frame (Sample L-23) - Basement B007: 47000 ppm
• Mold and Moisture: A visual survey found no suspect mold growth or evidence of moisture intrusion in the assessed areas.
• Methodology: Surveys were conducted in accordance with EPA, OSHA, and ASTM standards. Samples were analyzed by accredited laboratories.

This report is critical for any contractor involved in the renovation or demolition of the Spokane VAMC Building. It identifies specific hazardous materials (asbestos and lead paint) that must be managed according to regulatory requirements. Bidders must be aware of these findings to accurately assess project scope, safety protocols, and potential abatement costs. The report details specific locations and types of materials containing asbestos and lead, which will inform planning and execution of any work that may disturb these materials.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine the necessary infection control precautions. Facilities may customize this template and it must be used if required by the VHA Pre-Construction Risk Assessment (PCRA).

• Table 1: Defines activity categories (A, B, C, D) based on the nature and duration of the work.
• Table 2: Identifies affected areas and adjacent areas, along with Points of Contact (POCs) for each.
• Table 3: Determines the patient risk category (Low, Medium, High, Highest) for affected areas.
• Table 4: Matches Activity Category and Patient Risk Category to determine the Level of Infection Prevention and Control Precautions (I, II, III, or IV).
• Table 5: Outlines required infection prevention and control measures for each precaution level (I-IV).
• Table 6: Details minimum measures required upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for any contractor performing construction, renovation, or maintenance work within a VHA facility. It outlines the mandatory infection control measures that must be implemented to protect patients and staff. Bidders must understand these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. The document specifies the process for determining the required level of precautions based on the activity and patient risk, and details the specific control measures, barrier requirements, and negative pressurization needed. A permit is required for Level III and IV activities.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection control precautions. Facilities may customize this template.

• Activity Categorization: Identifies four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope and duration.
• Affected Area Assessment: Lists specific areas within the facility (e.g., Emergency Dept, Diagnostic Imaging, Primary Care) and identifies Points of Contact (POCs) for each.
• Patient Risk Category: Defines Low, Medium, High, and Highest risk categories for patient care areas.
• Level of Precautions: Determines the required level of infection prevention and control (Levels I, II, III, or IV) based on the Activity Category and Overall Patient Risk Category.
• Control Measures: Details specific control measures required for each level of precaution, including dust control, barrier construction, negative air pressure, and cleaning protocols.
• Completion Measures: Outlines cleaning, HVAC, and barrier removal requirements upon completion of the activity.
• Permit: Includes a fillable permit form for Level III and IV activities that must be posted at the project site.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work performed within VHA facilities. Bidders must be aware of these requirements to ensure compliance, which may impact project planning, execution, and costs. The document specifies the level of risk associated with different activities and patient populations, dictating the necessary containment and safety measures. It also identifies key personnel (POCs) for affected areas.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used to perform risk assessments for Construction, Renovation, and Maintenance activities. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impacts on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when required.

• Activity Details: Requires input for Activity, Location, and a Brief Description (e.g., 'Replace 474 windows in Building 1').
• Activity Type Classification: Categorizes activities into 'Inspection/upkeep', 'Small scale Construction, Renovation and general maintenance/repair', and 'Large-scale construction, renovation, or maintenance' based on duration, patient/employee presence, and type of work (e.g., dust creation, noise, utility work, demolition, welding).
• Control Measures: Lists specific control measures required for each activity type, including safety plans, hazard communication, LOTO procedures, site visits, and communication plans. For 'Large-scale' activities, it also includes requirements for excavation, dust control, pollution prevention, crane plans, fall protection, and confined entry plans.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas and coordination plans to mitigate impacts on operations, especially in occupied or non-continuously occupied areas. It includes a table to list affected areas, points of contact (POC), POC contact information, and confirmation of communication.
• ICRA Requirement: A section to determine if an Infection Control Risk Assessment (ICRA) is required.
• Permit: A fillable permit form is included for posting at the activity site, summarizing key details like permit number, location, project manager, activity type, and required control measures.

This document is crucial for understanding the safety and risk management protocols required for construction, renovation, or maintenance projects at VHA facilities. Bidders should review the activity type and associated control measures to ensure they can comply with all safety, hazard mitigation, and coordination requirements. The document highlights the need for detailed planning, communication with affected areas, and adherence to specific safety protocols, which will impact project execution and cost. The permit section provides a summary of the specific activity and required controls for the designated work area.

Specifications / Bid Documents

This document contains the "Bid Documents Specifications" for Project Number 668-24-102, "Replace Windows Building 1" at the Mann-Grandstaff VA Medical Center in Spokane, WA. The document outlines the detailed specifications for the project, including various divisions and sections related to construction requirements, existing conditions, materials, and specialized work.

• Division 00 - Special Sections: Includes a list of drawing sheets.
• Division 01 - General Requirements: Covers general project requirements such as safety, site information, alterations, disposal, restoration, and warranty management.
• Division 02 - Existing Conditions: Details demolition requirements.
• Divisions 03-05 (Concrete, Masonry, Metals): Placeholder sections, indicating no specific requirements detailed within this document.
• Division 06 - Wood, Plastics and Composites: Placeholder section.
• Division 07 - Thermal and Moisture Protection: Includes sections on facility exterior closure commissioning, thermal insulation, and joint sealants.
• Division 08 - Openings: Covers blast-resistant windows, detention window screens, and glazing.
• Division 09 - Finishes: Includes schedules for finishes and painting.
• Division 10 - Specialties: Placeholder section.
• Divisions 11-34 (Equipment through Transportation): Placeholder sections, indicating no specific requirements detailed within this document.
• Division 48 - Electrical Power Generation: Placeholder section.

This document serves as the detailed technical specifications for the "Replace Windows Building 1" project. Bidders must review these specifications to understand the exact requirements for materials, installation, quality control, safety, and environmental considerations. The document provides a comprehensive overview of the scope of work and the standards that must be met for successful project execution. It is crucial for bidders to familiarize themselves with all relevant sections to accurately estimate costs and develop their proposals.

Forms / Attachments / Pricing Sheets

This document contains "Bid Set Drawings" for the "Replace Windows Building 1" project at the Mann-Grandstaff VAMC in Spokane, Washington. It details the architectural and phasing plans for the project, including specific window types, details, and glazing information.

• Cover Sheet (G1000): Project overview, location, and index of drawings.
• Legends, Abbreviations, and Notes (G1001): General project, architectural, and phasing notes, along with legends and abbreviations.
• ICRA Floor Plans (G1002-G1008): Detailed floor plans for each level (Basement through Eighth Floor) showing Infection Control Risk Assessment (ICRA) barrier locations.
• Phasing Floor Plans (G1009-G1015): Floor plans illustrating the phased approach to window replacement across various building levels.
• Architectural Floor Plans (AE100-AE106): Detailed floor plans for each level showing room layouts and window locations.
• Exterior Elevations (AE201-AE203): Elevations of the building's exterior, indicating window placements and general building form.
• Window Types and Details (AE601-AE603): Sheets detailing specific window types, their dimensions, installation details, and glazing specifications, including blast-resistant and security glazing requirements.

These drawings are critical for bidders to understand the scope of work, the specific locations and types of windows to be replaced, the phasing of the project across multiple floors, and the detailed specifications for new window installations, including specialized glazing and security requirements. They provide the visual and technical information necessary for accurate bidding and project execution.

Statement of Work (SOW)

This Statement of Work outlines the requirements for the replacement of existing pre-1990 exterior windows in Building 1 at the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, WA.

• Replacement of exterior windows in Building 1 (main hospital building, Basement through Eighth Floor, mechanical penthouse, and elevator machine room).

• Some windows replaced post-1990 are excluded.

• Contractor to provide all labor, tools, materials, installation, Operation and Maintenance (O&M) documentation, and a one-year warranty.

• Includes asbestos and lead paint abatement.

• Requires field verification of equipment, parts, and materials.

• Materials must be new and installed per manufacturer's instructions.

• Removed windows and components become the property of the Contractor.

• Construction debris and hazardous materials must be disposed of according to VA and environmental procedures.

• Contractor is responsible for initiating any applicable rebates or incentives from utility companies or other programs.

• Work must be phased to minimize disruption to hospital operations.

• Work and testing will be evaluated by the Contracting Officer Representative (COR).

• Items must be in a clean state and acceptable working condition.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period of Performance: 483 days.

• Contractor must include project and contract numbers in all email subjects.

• Compliance with the Veterans Administration Smoking Policy is required.

• Normal construction hours are 7:00 AM to 4:00 PM, Monday through Friday, unless otherwise specified and approved by the COR in writing.

• No work is permitted on Federal Holidays, or on the weekend adjacent to a Federal Holiday falling on a Monday or Friday.

• Deliveries and parking are restricted to the M&O Loading Dock Building 1 and must be coordinated with the COR. Vehicles must be removed promptly after delivery.

• Construction dumpsters require a surrounding safety fence, and pavement must be protected from damage.

• The Contractor will not have access to Government-Furnished Equipment (GFE) or Government-Furnished Information (GFI). All equipment and supplies are the Contractor's responsibility.

Solicitation / RFP / RFQ

This solicitation is for the replacement of pre-1990 exterior windows in Building 1 at the Mann-Grandstaff VA Medical Center in Spokane, WA. The contractor will be responsible for providing all necessary labor, materials, supplies, services, and equipment to complete the work in accordance with the Statement of Work, specifications, and drawings.

• Replacement of exterior windows in Building 1.

• Contractor must provide all labor, materials, supplies, services, and equipment.

• Work must comply with the Statement of Work, specifications, and drawings.

• Contract Type: Firm-Fixed-Price.

• Proposals are due by March 30, 2026, at 12:00 PM PST, submitted electronically via email.

• Evaluation will be based on a best-value tradeoff source selection process.

• Evaluation Factors: Technical Approach (Specialized Experience), Key Personnel (Professional Qualifications), Past Performance, and Price. Factors 1-3 combined are significantly more important than Price.

• A site visit is scheduled for March 10, 2026, at 9:00 am PST.

• Questions must be submitted by March 13, 2026, at 10:00 am PST.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 Million.

• Offerors must acknowledge all amendments.

• A bid guarantee is required (SF 24).

• Insurance requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability.

• Attachments include SOW, drawings, specifications, hazardous survey report, limitations on subcontracting, contractor rules of behavior, past performance questionnaire, cost breakout, wage determination, and site visit map.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details related to the "Replace Windows Building 1" project at the Mann-Grandstaff VAMC in Spokane, Washington. It outlines the scope of work for window replacement, including specific floor plans, elevations, window types, and details for installation.

• Index of Drawings: Lists all included drawing sheets, categorized by General, Architectural, and Elevations.
• Floor Plans (ICRA & Phasing): Detailed floor plans for multiple levels (Basement through Penthouse) showing existing conditions, proposed work areas, and phasing for window replacement. Includes specific room designations and ICRA (Infection Control Risk Assessment) barrier locations.
• Exterior Elevations: Provides elevations of the building's exterior, indicating window locations and types to be replaced.
• Window Types & Details: Specific drawings detailing various window types, their dimensions, materials, and installation methods, including special requirements for blast-rated glazing and security mesh.
• Glazing Groupings: Information on different glazing types and their applications.

This document is critical for bidders to understand the exact scope of the window replacement project. It provides the necessary visual and technical information to accurately assess the work required, including the number and type of windows to be replaced, the specific locations within the building, and the required installation methods and materials. Bidders must use these drawings to prepare their proposals and to plan their execution of the work.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the existing pre-1990 exterior windows of Building 1 at the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, WA.

• Replace existing pre-1990 exterior windows in Building 1, which is the main hospital building with nine occupied floors, a mechanical penthouse, and an elevator machine room.

• Some windows replaced post-1990 will not be addressed.

• The contractor will provide all supervision, labor, tools, materials, installation, O&M documentation, and a one-year warranty for materials and installation.

• Contractor must perform a field verification to identify all equipment, parts, materials, and existing conditions.

• Contractor is responsible for initiating and facilitating any applicable rebates or incentives from utility companies or other programs.

• Inspection documents

• Testing documents

• Warranty documents

• Manuals, all in accordance with specifications.

• The Contracting Officer's Representative (COR) will evaluate all work and testing.

• All items must be in a clean state and in acceptable working condition.

• Place of Performance: VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period of Performance: 483 days to complete all described work.

• Government-Furnished Equipment (GFE): The contractor will not have access to any GFE. All equipment and supplies are the contractor's responsibility.

Solicitation / RFP / RFQ

This is a solicitation for a Firm-Fixed-Price Construction Contract (Project Number 668-24-102) for the replacement of pre-1990 exterior windows in Building 1 at the Mann-Grandstaff VA Medical Center in Spokane, WA. Building 1 is the main hospital building with nine occupied floors, a mechanical penthouse, and an elevator machine room.

• Furnish all supervision, labor, and materials for the replacement of exterior windows in Building 1.

• Contract Type: Firm-Fixed-Price Construction Contract.

• Period of Performance: Approximately 483 calendar days from the issuance of the Notice to Proceed.

• This solicitation will be issued as a Request for Proposal (RFP) in accordance with FAR Parts 15, 19, and 36.

• Evaluation procedures will be detailed in the solicitation.

• All questions must be submitted in writing via email to kyle.biessener@va.gov and kaycee.benson@va.gov by February 13, 2026, at 12:00 PM Pacific Standard Time. Telephone calls will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Proposals from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 with a size standard of $45 Million.

• The solicitation is expected to be issued in February 2026.

• Attachments referenced include a draft Statement of Work (SOW) and draft Bid Set Drawings.