Y1DA--CON Project 674A4-21-108 - Upgrade Fire Alarm System Campus Wide (Waco) (VA-25-00021609)

Quick Summary

The Department of Veterans Affairs (VA), specifically the Doris Miller VA Medical Center in Waco, TX, has issued a Solicitation for Project 674A4-21-108, seeking a contractor to Upgrade the Fire Alarm System Campus Wide. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside with an estimated magnitude between $5,000,000 and $10,000,000. Bids are due by June 16, 2026, at 10:00 AM CDT.

Scope of Work

The project involves the complete replacement of the existing fire alarm system across the Waco VA Medical Center campus with new Notifier models. The new system must ensure all buildings communicate with a main Honeywell/Notifier panel located in Building 225, which will also communicate off-site to the Waco Fire Department. The scope includes replacing True Site and NDU components. Programming of Notifier equipment must be performed by a licensed Notifier distributor, and new panels must not be placed in IT closets. The notification system requires voice commands.

The work will be executed in phases to minimize disruption, as the Medical Center remains operational 24/7. The base bid covers Buildings 4, 7, 90, 94, and 225, with Bid Alternate 1 for Buildings 6, 8, 202, 219, 226, and Bid Alternate 2 for Buildings 5 and 93. The contractor must provide a dedicated, non-subcontracted Superintendent on-site whenever work is performed. All work must comply with the latest Uniform Building Code (UBC), National Electrical Code (NEC), National Fire Protection Association (NFPA) standards, Uniform Federal Accessibility Standard (UFAS), VA Standards, and local facility requirements. A safety plan is required, and workers must have OSHA 10-hour training, with competent persons holding OSHA 30-hour certification. Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA) guidelines must be followed.

Contract Details

• Contract Type: Firm-Fixed-Price
• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors)
• Small Business Size Standard: $19 Million
• Magnitude: Between $5,000,000 and $10,000,000
• Performance Period: 720 calendar days after issuance of Notice to Proceed (NTP)
• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)

Eligibility & Submission Requirements

Offerors must be registered in SAM.gov and veterans.certify.sba.gov. Crucially, offerors must be both VISIBLE and VERIFIED by the Small Business Administration Vet Cert program prior to submitting their offer; failure to meet this will result in a non-responsive proposal. A Bid Guarantee is required. Offerors must complete and submit a "Limitations on Subcontracting" certificate and meet a Special Standard of Responsibility regarding OSHA/EPA violations and Experience Modification Rate (EMR). Performance and Payment Bonds, along with proof of insurance, are required within 10 days of award. Invoices will be processed through the Tungsten System, and the Buy American Act applies to construction materials. Bidders must use the provided "Attachment 5 Price Breakout.xlsx" template for pricing.

Key Dates & Contact

• Pre-Bid Site Visit: May 26, 2026, at 9:30 AM CST (meet at Bldg. 18)
• Request for Information (RFI) Deadline: June 2, 2026, 10:00 AM CST
• Bid Due Date: June 16, 2026, 10:00 AM CDT
• Submission: Electronically via email to rhonda.richardson5@va.gov and stephanie.ingersoll@va.gov.
• Primary Contact: Stephanie Ingersoll (stephanie.ingersoll@va.gov)

Evaluation

Award will be made to the lowest responsible bidder whose bid conforms to the solicitation requirements and is deemed most advantageous to the Government.