Y1DA--CON Project 674A4-21-108 - Upgrade Fire Alarm System Campus Wide (Waco) (VA-25-00021609)

Form / Attachment / Pricing Sheet

This document, "Attachment 5 Price Breakout.xlsx", provides instructions and a template for bidders to submit their pricing for the "Upgrade Fire Alarm System Campus Wide (Waco)" opportunity. It details how to break down costs according to specific divisions and contract line item numbers (CLINs).

• Instructions: Emphasizes bidder responsibility for formula accuracy, defines "Division" per construction industry standards, clarifies that line item breakdowns are for information only, states that field office overhead and general conditions are interchangeable and applied once, and confirms all pricing is fixed price.
• Proposal Price Schedule: Includes a breakdown by CLIN 0001 and various construction divisions (e.g., General Requirements, Existing Conditions, Concrete, Electrical, Communications, Site & Infrastructure, Process Equipment). All listed divisions currently have a price of $0.0.
• Cost Categories: Includes sections for Insurance/Bonds, Taxes/Other Fees, O&M Manuals/Red Line Drawings, Overhead, SubContract Mark-Up, and Profit, all with a current value of $0.0.
• Totals: Sections for SubTotals and CONTRACT TOTALS are present, both currently showing $0.0.

Bidders must use this template to provide a detailed price breakdown for their proposal. They are responsible for ensuring the accuracy of their calculations and for accurately transposing totals to the Price Summary. The document outlines the expected cost categories and divisions for which pricing should be provided, even though initial values are zero. This is crucial for proposal evaluation and contract award.

Solicitation

This solicitation is for the "Upgrade Fire Alarm System Campus Wide (Waco)" project at the Doris Miller Medical Center. The project requires the contractor to provide all labor, materials, equipment, and supervision to replace the existing fire alarm system in its entirety, ensuring all buildings communicate with a new main Honeywell/Notifier panel and off-site to the Waco Fire Department. The magnitude of the construction project is estimated between $5,000,000 and $10,000,000.

• Complete replacement of the existing fire alarm system with Notifier brand components.

• New panels and equipment must not be located within IT closets.

• Notification system must include voice commands.

• Phased project to maintain 24/7 Medical Center operations.

• Includes work in Buildings 4, 7, 90, 94, and 225 (base bid), with options for Buildings 6, 8, 202, 219, and 226 (Alternate 1), and Buildings 5 and 93 (Alternate 2).

• Contractor must provide a Superintendent at all times work is performed; this is a key position and cannot be subcontracted.

• A safety plan must be submitted and approved prior to work commencement.

• All work must comply with relevant codes and standards (UBC, NFPA, UFAS, VA Specifications).

• Contractor personnel must have specific OSHA training (OSHA 30 for competent person, OSHA 10 for others).

• Contract Type: Firm-Fixed-Price.

• Performance Period: 720 days after issuance of the notice to proceed.

• Offers are due by 10:00 AM CDT on June 16, 2026.

• Bids must be submitted electronically via email to rhonda.richardson5@va.gov and stephanie.ingersoll@va.gov.

• Email Subject Line: 36C25726B0007 674A4-21-108 Upgrade Fire Alarm System Campus Wide (Waco).

• Award will be made to the lowest responsible bidder whose bid conforms to the solicitation and is most advantageous to the Government, considering price.

• RFIs/Questions are due by June 2, 2026, 10:00 AM CST, submitted via email to stephanie.ingersoll@va.gov.

• This requirement is a "Competitive" 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in SAM.gov and veterans.certify.sba.gov.

• Evidence of SDVOSB status (SBA VetCert Registry printout) is required.

• Offerors must complete and submit the "Self-Performed Calculations" section.

• A Bid Guarantee is required.

• Performance and Payment Bonds are required within 10 days of award.

• Pre-Bid Site Visit: May 26, 2026, at 9:30 AM CST (meet at Bldg. 18, "Police" 2nd Floor Conference Room).

• Applicable NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA to assess and manage safety risks associated with construction, renovation, and maintenance activities. It serves as a baseline for identifying necessary precautions to prevent impacts on patients, employees, and contractors. This specific PCRA pertains to a "Fire Alarm Campus Upgrade" at the Waco VA Medical Center.

• Activity Description: Details the "Fire Alarm Campus Upgrade" project, including demolition of existing systems, installation of new systems, and coordination with other building systems, adhering to NFPA 72 and VA design criteria.
• Activity Type Classification: Categorizes the work (e.g., Inspection/Upkeep, Small-scale Construction/Renovation, Large-scale Construction/Renovation/Maintenance) to determine applicable control measures.
• Control Measures: Outlines specific safety protocols, hazard communication requirements, ILSMs, hot work permits, LOTO procedures, and site visit requirements based on the activity type.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate potential disruptions.
• Permit: A fillable permit form is included for posting at the project site, summarizing key project details, activity type, and required control measures.

This document helps bidders understand the safety and risk management requirements for the "Fire Alarm Campus Upgrade" project. It outlines the expected level of safety planning, hazard mitigation, and coordination with facility operations that will be required of the contractor. Bidders should review the "Large-scale Construction, Renovation, or Maintenance" section and the associated control measures and Activity Hazard Analyses to understand the scope of safety requirements and potential impacts on their proposed work and schedule.

Form / Attachment / Pricing Sheet

This document provides a template and guidelines for performing Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance activities within VHA facilities. It outlines the minimum requirements for categorizing activities and patient risk to determine necessary infection prevention and control precautions. Bidders may need to use or adhere to the principles outlined in this document for relevant projects.

• Activity Categorization (Table 1): Defines four categories (A, B, C, D) for construction/renovation/maintenance activities based on scope, duration, and dust/debris generation.
• Affected Area Assessment (Table 2): Requires identification of areas and patient populations impacted by the activity.
• Patient Risk Category (Table 3): Classifies patient risk levels (Low, Medium, High, Highest) for affected areas.
• Level of Precautions (Table 4): Determines the minimum infection prevention and control precautions (I, II, III, IV) based on the Activity Category and Patient Risk Category.
• Control Measures (Table 5): Details specific control measures required for each precaution level, including dust control, barrier requirements, negative pressurization, and personal protective equipment (PPE).
• Completion Measures (Table 6): Outlines cleaning, HVAC, and water system requirements upon activity completion.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.
• Appendix A: Provides an alternative method for interior construction space exhaust.

This document is critical for understanding the infection control requirements that will be imposed on construction, renovation, or maintenance projects within VHA facilities. Bidders must be prepared to comply with the specified ICRA procedures, control measures, and permit requirements, which will directly impact project execution, safety protocols, and potentially costs. The level of precautions (I-IV) will dictate the stringency of containment, air handling, and worker practices required.

Form / Attachment / Pricing Sheet

This document is a 100% Bid Set Design Narrative for the "Upgrade Fire Alarm System Campus Wide" project at the Doris Miller VA Medical Center in Waco, TX (VA Project #674-19-102). It provides a detailed description of the proposed fire alarm system replacement and upgrade.

• Project Scope: Campus-wide replacement of the existing fire alarm system, including new fire alarm control units and panels for all buildings requiring a system, with few exceptions for buildings under active separate projects.
• System Requirements: The new system must be non-proprietary, with American-made components. It will be a fully addressable digital voice annunciation system.
• Configuration: Buildings over two stories will utilize a "defend-in-place" configuration, while others will use "General Evacuation." Specific configurations and zoning details are provided for numerous buildings.
• Interfaces: The system will interface with existing fire sprinkler systems, kitchen hood extinguishing systems, smoke and fire dampers, air handling units, door locks, fire doors, elevators, fire water storage tanks, fire pumps, and emergency generators.
• Detection: Smoke detection will be photoelectric type where required. Heat detectors will be used for elevator shutdown or in environments unsuitable for smoke detectors. Carbon monoxide detection will be installed as required.
• Codes and Standards: The design adheres to VA Fire Protection Design Manual (Seventh Edition, Dec 2015), National Fire Codes (NFPA 72, NFPA 101), and International Building Code (IBC).
• Exclusions: The document explicitly states that fire and smoke separation, life safety code analysis, kitchen extinguishing systems, fire extinguishers, fireproofing, exit signs, emergency lighting, fire resistive ratings, evacuation plan signage, and door/window schedules are not included in this scope of work.

This narrative provides essential details for potential bidders regarding the scope of work, technical requirements, system design, applicable codes, and specific building configurations for the fire alarm system upgrade. It helps bidders understand the project's complexity and requirements for developing a proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Sealed VA.WAC Fire Alarm - 100 Bid Set Specifications_.pdf", contains the 100% Bid Set Specifications for the "Upgrade Fire Alarm System Campus Wide" project (VA Project #67A4-21-108) at the Doris Miller VA Medical Center in Waco, Texas. It details the technical requirements and specifications for the fire alarm system upgrade.

• Project Identification: VA Project #67A4-21-108, "Upgrade Fire Alarm System Campus Wide", Doris Miller VA Medical Center, Waco, TX.
• Document Type: 100% Bid Set Specifications.
• Preparation: Prepared by CB DESIGN GROUP, INC. for the Department of Veterans Affairs Network, Doris Miller VA Medical Center.
• Date: June 25, 2021.
• Content: The document outlines the "VHA Master Specifications" and includes a detailed Table of Contents covering various divisions and sections relevant to the fire alarm system upgrade, such as General Requirements, Electrical, Electronic Safety and Security, and Commissioning.
• Drawings: A "List of Drawings" (Section 00 01 15) is included, detailing fire protection plans for multiple buildings (Buildings 2, 4, 5, 6, 7, 8, 15, 16, 17, 18, 24, 90, 92, 93, 94, 99, 202, 216, 219, 222, 224, 225, 226) and electrical plans for several buildings.

This document is crucial for bidders as it provides the comprehensive technical specifications and drawing lists necessary to understand the full scope and requirements of the fire alarm system upgrade project. It details the specific standards, materials, installation procedures, and system components that must be adhered to for a compliant bid. Bidders must review these specifications thoroughly to accurately estimate costs and ensure their proposed solution meets all government requirements.

Form / Attachment / Pricing Sheet

This document contains the "100% BID SET Drawings" for the Fire Alarm Campus Upgrade project at the Waco VA Medical Center. It includes a comprehensive set of architectural and engineering drawings detailing the proposed fire alarm system installations and modifications across various buildings.

• Cover Sheet (G001): Provides project overview, VA project number (674A4-21-108), building information, and lists of involved architectural and engineering firms.
• Site Orientation Plan (G002): Illustrates the layout of the Waco VA Medical Center campus and the location of buildings relevant to the fire alarm upgrade.
• Penetration Details (G1003): Details firestopping systems and methods for penetrations through rated wall and floor assemblies.
• Building-Specific Fire Alarm Plans (e.g., 2-FA101, 4-FA001, 5-FA101, etc.): These drawings provide detailed layouts of fire alarm device placements (initiating devices, notification appliances, control panels) within individual buildings, including basement, level 1, level 2, and level 3 plans where applicable.
• Electrical Plans (e.g., 2-E101, 4-E101, 5-E101, etc.): These drawings show the electrical infrastructure supporting the fire alarm system, including power circuits, conduit, and device locations.
• General Notes and Details: Includes comprehensive notes on system requirements, installation standards, coordination, materials, and code compliance.

These drawings are critical for bidders to understand the full scope of the fire alarm system upgrade. They provide detailed information on the extent of work required in each building, the types and locations of devices to be installed, and the necessary electrical infrastructure. Bidders must review these drawings thoroughly to accurately estimate costs, develop installation plans, and ensure compliance with all specified requirements.

Presolicitation Notice

This is a presolicitation notice for an upcoming Invitation for Bids (IFB) regarding Project 674A4-21-108, the upgrade of the Fire Alarm System Campus Wide at the Doris Miller Department of Veterans Affairs Medical Center in Waco, Texas. The IFB is expected to be posted on or about April 22, 2026.

The project involves replacing the existing fire alarm system in its entirety with a Notifier system. All buildings will communicate to a new main Honeywell/Notifier panel located in building 225. This panel will also communicate off-site to the Waco Fire Department. The work includes providing all labor, materials, supplies, transportation, tools, equipment, supervision, and construction services necessary to complete the project according to the statement of work, drawings, and specifications. Work must be performed with minimal disruption to adjacent workspaces and coordinated with the VA.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors)
• Small Business Size Standard: $19 Million
• Magnitude of Project: Between $5,000,000 and $10,000,000
• Contract Type: Firm Fixed Price

An Invitation for Bids (IFB) will be posted on or about April 22, 2026. Specific submission instructions and evaluation criteria will be detailed in the upcoming IFB.

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

Important Notice: Offerors must apply for and receive verification from the Veteran Small Business Certification (https://certifications.sba.gov/) program in accordance with 38 CFR Part 74 and VAAR 819.70 prior to submission of their offer. Offerors must be both VISIBLE and VERIFIED by the Small Business Administration Vet Cert program at the time of offer submission. Failure to meet these requirements will result in the proposal being deemed non-responsive.

• Contracting Office: Network Contracting Office 17, San Antonio, TX
• Contract Specialist: Stephanie Ingersoll
• Email: stephanie.ingersoll@va.gov
• Phone: 210-240-6838