Y1DA--Surgical HVAC Systems Replacement 556-23-127

Amendment / Modification

This addendum revises and reissues several architectural and electrical drawing sheets for the VA Lovell Surgical HVAC Systems Replacement project. Key changes include:

• Architectural Drawing Items:

  • Sheets AE111 and AE112 (Second Floor Architectural RCP & ICRA Plans) have been reissued.
  • Modifications to ceiling types in specific corridors and rooms (Corridor C2220, Sub Sterile 2C109A, Sub Sterile 2C108A, Sub Sterile 2C105B, Work Room 2C111) to reflect existing conditions.
  • Addition of Reflected Ceiling Plan Note #9 to the legend on AE111.
  • Updates to the ceiling type description in the reflected Ceiling Type Legend on both AE111 and AE112.

• Electrical Drawing Items:

  • Sheets E000 (Electrical Symbols and Abbreviations), E400-B133 (Second Level Floor Plans - Enlarged - Lighting and Lighting Control), and E700 (Electrical Schedules) have been reissued.
  • Addition of a symbol reference for exit signs and public address speakers on E000.
  • On E400-B133, luminaires to be demolished and existing public address speakers/wireless access points to be relocated have been added. New luminaires in the sterile corridor are also included.
  • On E700, a new light fixture G1 has been added to the Luminaire Schedule, a Lighting Control Schedule has been added, and ComCheck calculations have been revised to include new lighting.

• Architectural Drawing Sheets: AE111, AE112

• Electrical Drawing Sheets: E000, E400-B133, E700

This addendum primarily involves drawing revisions and reissues. Bidders should review the updated drawings carefully to ensure their proposals reflect the latest design information. No changes to proposal deadlines or evaluation factors are indicated in this addendum.

Amendment / Modification

This document is Amendment A0002 to Solicitation 36C25226B0013.

Key changes include:

• The deadline for receipt of offers has been extended to April 29, 2026, at 10:00 am CDT.

• The solicitation now includes Addendum 01 with updated drawings.

• The bid opening will be conducted virtually.

• The "HOUR & DATE for Receipt of Offers" is extended.

• Addendum 01 with drawings is now included.

• The deadline for submitting offers is extended to April 29, 2026, 10:00 am CDT.

• Bids must be submitted via email to lynn.vandervelde@va.gov and ryan.mcmillin@va.gov with the subject line: 36C25226B0013.

• A virtual bid opening will occur at 11:30 am CDT on April 29, 2026, accessible via Microsoft Teams using the provided link, meeting ID, passcode, or dial-in number.

Amendment / Modification

This amendment (A0001) publishes the Pre-Bid Site Visit Sign-in Sheet and provides responses to Requests for Information (RFIs).

• Pre-Bid Site Visit Sign-in Sheets (referenced as S06 - Site Visit Sign-in 17MAR26)

• RFI Response (referenced as S06 - RFI Response 20260406)

• The solicitation will have a Virtual Bid Opening.

• Bids are to be emailed to lynn.vandervelde@va.gov and ryan.mcmillin@va.gov with the subject line: 36C25226B0013.

• The bid due date is April 21, 2026, at 10:00 a.m. local time.

• A Virtual Bid Opening will occur at 11:30 a.m. local time via Microsoft Teams. Meeting details (link, Meeting ID, Passcode, dial-in number) are provided.

Questions & Answers / Clarifications

This document contains pre-bid questions and answers related to Solicitation # 36C252-26-B-0013 for Project # 556-23-127 Surgical HVAC Systems Replacement.

• Question: Regarding Page 546 of the specifications, which states a separate systems integrator for the existing Automated Logic DDC system, bidders are seeking clarification on the identity of the "Pre-selected Controls service company".
• Answer: The "Pre-selected Controls service company" is the Automated Logic Company of Chicago.

This clarification provides specific information about a pre-selected vendor for controls services, which may be relevant for bidders in understanding the project's structure and potential subcontracting or integration requirements.

Other / Unclassified

This document is a sign-in sheet from a pre-bid conference held on March 17, 2026, for Solicitation Number 36C25226B0013, concerning the "Surgical HVAC Systems Replacement at the Captain James A Lovell FHCC". The pre-bid conference was scheduled for March 16 & 17, 2026, at 3:30 p.m. in Bldg. 3, Room 114 at the FHCC. The sign-in sheet indicates that three individuals attended on March 17, 2026, representing Diverse Solutions Group Inc., Blue yonder Inc., and AMS. No one attended on March 16, 2026.

This document provides a record of potential bidders who attended the pre-bid conference. It may be relevant for understanding industry interest and identifying potential competitors or collaborators. The attendance list can offer insights into which companies are actively engaged with this opportunity.

Specifications

This document contains specifications for various HVAC systems and components, including:

• General Requirements: Covers common requirements for HVAC, including materials, equipment, and installation.

• Ductwork and Casings: Details specifications for the fabrication, installation, and sealing of ductwork and casings.

• Air Cleaning Devices: Specifies requirements for air filters, including HEPA filters, and their performance standards.

• Commissioning: Outlines the process for commissioning HVAC systems, including testing, documentation, and training.

• Piping: Covers hydronic piping, steam and condensate heating piping, and water piping.

• Valves and Fittings: Specifies requirements for various types of valves, fittings, and accessories.

• Motors and Drives: Details requirements for electric motors and variable speed motor controllers.

• Controls: Outlines requirements for direct-digital control systems, including sensors, actuators, and controllers.

• Firestopping: Specifies requirements for firestopping systems for penetrations in fire-rated construction.

• Painting: Details requirements for painting of various surfaces and equipment.

• Compliance with all applicable codes, standards, and manufacturer's instructions.

• Proper installation, testing, and commissioning of all HVAC systems and equipment.

• Submission of detailed shop drawings, product data, and as-built documentation.

• Provision of training for VA personnel on system operation and maintenance.

• Maintenance of a Quality Control Plan and adherence to safety requirements.

This document is a comprehensive set of specifications for HVAC systems and related components, ensuring proper installation, operation, and maintenance in accordance with VA standards and industry best practices.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations applicable to building and residential construction projects in specific Illinois counties (Du Page, Grundy, Kane, Kendall, Lake, McHenry, and Will). It lists various labor classifications, their corresponding prevailing wage rates, and fringe benefits. The document is updated periodically, with the current version being Modification Number 1, effective January 9, 2026.

This document is crucial for any bidder on a federal construction contract in the specified counties that is subject to the Davis-Bacon Act or related acts. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal regulations. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to the contract, and outlines the process for wage determination appeals.

Form / Attachment / Pricing Sheet

This document contains the "100% CONSTRUCTION DOCUMENTS" for the "SURGICAL HVAC SYSTEMS REPLACEMENT" project at the Captain James A. Lovell Federal Health Care Center (FHCC). It includes a comprehensive set of architectural, structural, mechanical, electrical, and fire protection drawings.

• Architectural Plans (AE Series): Cover sheet, symbols and abbreviations, floor plans, reflected ceiling plans, and Infection Control Risk Assessment (ICRA) plans.
• Structural Plans (S Series): Cover sheet, general structural information, and floor plans.
• Mechanical Plans (M Series): Cover sheet, symbols and abbreviations, demolition plans, floor plans for HVAC systems, mechanical details, and control sequences for Air Handling Units (AHUs) 1 and 12.
• Fire Protection Plans (F Series): Cover sheet, general notes, and floor plans for sprinkler systems.
• Electrical Plans (E Series): Cover sheet, symbols and abbreviations, demolition plans, floor plans for power, lighting, and controls, one-line diagrams, and electrical panel schedules.

This document provides the detailed technical specifications and drawings necessary for potential bidders to understand the scope of work for the HVAC systems replacement project. It outlines the existing conditions, proposed modifications, and specific requirements for all involved trades, including demolition, installation, and control systems. Bidders must review these documents thoroughly to prepare accurate proposals and understand the project's complexity and requirements.

Solicitation

This solicitation is for the Surgical HVAC Systems Replacement Construction project at the Captain James A. Lovell Federal Health Care Center (FHCC) in North Chicago, IL. The project involves replacing existing Air Handling Units (AHUs) serving surgical suites and administration areas.

• Replacement of AHU-1 and AHU-12.

• Replacement of associated supply air distribution, terminal units, diffusers, and duct accessories.

• Replacement of exhaust fans for AHU-1.

• Modifications to hydronic systems serving AHU-1 and AHU-12.

• Inclusion of architectural, structural, fire protection, plumbing, and electrical scopes to support the HVAC work.

• Compliance with VHA Directive 1192.01 regarding seasonal influenza vaccinations for contractor personnel.

• Contract Type: Firm-Fixed-Price.

• Estimated Project Magnitude: Between $2,000,000 and $5,000,000.

• Contract Completion Time: 388 calendar days after receipt of Notice to Proceed.

• Offers are due electronically by 10:00 AM CDT on April 21, 2026.

• A virtual bid opening will be held at 11:30 AM CDT on April 21, 2026.

• Written questions are due by 11:00 AM CDT on March 30, 2026, submitted via email to Lynn.VanderVelde@va.gov and Ryan.McMillin@va.gov.

• Award will be made to the responsible bidder submitting the lowest responsive bid, considering the Base Bid and Deduct Alternates in order.

• This procurement is a 100% set-aside for CVE verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB).

• Bidders must be a CVE verified SDVOSB, a small business under NAICS 238220, and listed in the SBA certification database.

• Special trade construction contractors must comply with limitations on subcontracting, not paying more than 75% of the contract amount to firms that are not certified SDVOSBs.

• A mandatory site visit is scheduled for March 16 and March 17, 2026.

• Offerors must complete VAAR 852.219-75 (Limitations on Subcontracting).

• Bid guarantee is required (20% of bid price, not to exceed $2,000,000).

• Performance and Payment Bonds will be required upon award.

Solicitation / RFP / RFQ

This solicitation is for the replacement of AHU-12 Temptrol and AHU-1 Johnson-Marcraft custom Air Handling Units (AHUs) at the Captain James A. Lovell FHCC in North Chicago, IL. The project involves renovations to enable the complete and compliant replacement of these AHUs, which serve Surgical Administration and surgical suites 1-4 (excluding OR-5 and Cystoscopy).

• Complete removal and replacement of all AHU components as detailed in project drawings and specifications.

• Contractor shall provide all necessary tools, materials, labor, quality assurance, and supervision.

• Project Magnitude: $2,000,000.00 - $5,000,000.00

• Time for Completion: 388 calendar days after receipt of Notice to Proceed.

• The solicitation, specifications, and drawings will be posted on Contact Opportunities.

• A pre-bid conference will be held; details will be in the solicitation package. Attendance is strongly encouraged.

• Solicitation Issue Date: On or about February 9, 2026.

• Bid Opening Date: On or about March 11, 2026.

• Bidders are responsible for monitoring and downloading amendments from Contact Opportunities.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) firms.

• Offerors must represent to the contracting officer that they are:

  • An eligible SDVOSB vendor.
  • A small business concern under NAICS code 238220.
  • Certified SDVOSB/VOSB listed in the SBA certification database.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Size Standard: $19.0 Million

• Contracting Office: Department of Veterans Affairs, 36C252, Milwaukee, WI.

• Point of Contact: Lynn Vander Velde, Contract Specialist, Lynn.VanderVelde@va.gov